P.R. No. 2017-11-0980                                                                                                                                Reference No. 2017-070_inf      
Construction of GAD Comfort Room with Quarters   Phase 1 at Iba, Zambales                                 
Date: 06 December 2017


Invitation to Bid for
“Construction of GAD Comfort Room with Quarters, Phase 1 at Iba, Zambales”

1.       The Philippine Atmospheric, Geophysical and Astronomical Services Administration (PAGASA), through the Regular Fund 101 intends to apply the sum of One Million Two Hundred Thousand Pesos and 13/100 (Php 1,200,000.13) being the Approved Budget for the Contract (ABC) for payment under the contract for “Construction of GAD Comfort Room with Quarters, Phase 1 at Iba, Zambales”. Bids received in excess of the ABC shall be automatically rejected at bid opening.

2.       The PAGASA now invites bids for the “Construction of GAD Comfort Room with Quarters, Phase 1 at Iba, Zambales as per Project specifications indicated in the Detailed Scope of Works and the Bill of Quantities. Project Completion is within (90) calendar days. Price is inclusive of VAT and all other applicable taxes. Price Validity is within one hundred twenty (120) calendar days.

3.       Bidders should have completed, within five (5) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section 2. Instructions to Bidders.

4.       Bidding will be conducted through open competitive bidding procedures using non-discretionary “pass/fail” criterion as specified in the Implementing Rules and Regulations (IRR) of Republic Act 9184 (RA 9184), otherwise known as the “Government Procurement Reform Act”.

5.       Bidding is restricted to Filipino citizens/sole proprietorships. For partnerships and corporation with at least seventy five percent (75%) of the interest or of the outstanding capital stock belonging to citizens of the Philippines and for cooperatives duly organized under the laws of the Philippines.

6.       Interested bidders may obtain further information from PAGASA BAC Secretariat and inspect the Bidding Documents at the 3rd Floor, Accounting Section, PAGASA Main Building, Science Garden Complex, BIR road, Diliman, Quezon City, from 9:00 a.m. to 4:00 p.m. It may also be downloaded at the PhilGEPS Website free of charge.

7.       A complete set of Bidding Documents may be purchased by interested Bidders from the above –stated address and upon payment of a nonrefundable fee for the Bidding Documents in the amount of Five Thousand Pesos (Php 5,000.00) only.

8.       Request for clarification/s and/or interpretation of any part of the Bidding Documents must be in writing and addressed to the BAC Chairperson of the Procuring Entity from 07-18 December 2017.  The PAGASA-BAC assumed that the bidders had already reviewed all parts of the bidding documents prior to the Pre-Bid Conference.

9.       Bids must be delivered to the address below not later than 27 December 2017 on or before 09:00am, late bids shall not be accepted. Bid opening shall immediately follow and will be opened in the presence of the Bidder’s representatives who choose to attend.  All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 18.

10.    Source of Fund and Schedule of Payment: Since the source of fund for the above-titled project is charged against PAGASA’s Capital Outlay (CO), there will be NO provision of the 15% Advance Payment or mobilization as provided in Section 4 Annex “D” of the Revised IRR of R.A. 9184. Full payment of the contract price shall be made only upon final completion and acceptance by the PAGASA or its authorized representative.

11.    The Complete Schedule of Bidding Activities is summarized as follows:




1.    Posting of Invitation to Bid

07-14 December 2017

2.Issuance of Bidding Documents

07-26 December 2017 / from 9:00 a.m. to 4:00 p.m.

Accounting Section, 3/F PAGASA Central Office

3. Pre-bid Conference

15 December 2017 / 09:00 a.m

*Amihan Conference Room. 2F PAGASA Central Office

4. Submission of Envelope 1 & 2

27 December 2017 / on or before 09:00 a.m.

*Amihan Conference Room. 2F PAGASA Central Office

5. Opening of Envelope 1 & 2

27 December 2017 / 09:01 a.m.

*Amihan Conference Room. 2F PAGASA Central Office

                * - subject to change

12.    The bidders shall submit three (3) copies of their duly accomplished eligibility requirement, technical and financial proposals in two (2) separate envelopes, duly marked and sealed following the instructions under Item 20 of the BDS.

13.    All prospective bidders shall be allowed to participate in the pre-bid conference. Bidder’s duly authorized representatives must show proof of their authority to participate in the pre-bid conference, such as, duly signed authorization, notarized secretary’s certificate or special power of attorney. Only two (2) representatives per bidder shall be allowed during the pre-bid conference.

14.    The Bidder shall complete the appropriate Price Schedules in the Bill of Quantities and Detailed Cost Breakdown to be provided to the bidders as part of the Bidding Documents, stating the unit prices, total price per item, other inclusive charges such as, labor costs, applicable taxes, and indirect costs and the total amount of proposal for the Project.

15.    The PAGASA reserves the right to accept or reject any bid, to annul the bidding process, and to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders.

For further information, please refer to: NOEL G. RAMOS, Head, BAC Secretariat, Telephone No.: 434–2658, Facsimile No.: 434–2658, Email address .:This email address is being protected from spambots. You need JavaScript enabled to view it., Website: www.pagasa.dost.gov.ph

Chairperson, PAGASA-BAC