Logo
Print




PAGASA BIDS AND AWARDS COMMITTEE (PAGASA-BAC)
CHECKLIST OF REQUIREMENTS
(PROCUREMENT OF GOODS and SERVICES)

Title of Project       : _______________________________________________________________
Reference              :   PR No. : ______________________ |  IB No. : ________________________
ABC                      : _______________________________________________________________
Date of Evaluation  : _______________________________________________________________
Name of Bidder      : _______________________________________________________________


ENVELOPE NO.1: ELIGIBILITY AND TECHNICAL COMPONENTS

PLEASE SUBMIT THE FOLLOWING DOCUMENTS IN TRIPLICATE COPIES, ARRANGED IN ORDER, WITH LABEL AND DULY TABBED, AND USING ONLY THE PRESCRIBED BIDDING FORMS:

I.          ELIGIBILITY REQUIREMENTS

 

DESCRIPTION

TAB

Ø  CLASS “A” DOCUMENTS

 

 

LEGAL DOCUMENTS

 

[]

PhilGEPS Certificate of Registration and Membership under Platinum category.

A

 

TECHNICAL DOCUMENTS

 


[]
Statement of all ON-GOING government and private contracts within the period of three (3) years, unless otherwise stated in the BDS,  including contracts awarded but not yet started, if any, WHETHER SIMILAR OR NOT SIMILAR in nature and complexity to the contract to be bid. Each statement shall be supported by any of the following documents:

B


  []
i.      Copy of the Contract OR Purchase Order (PO) OR Notice of Award (NOA) OR     Notice to Proceed (NTP)


[]
Statement of all COMPLETED government and private contracts which are similar in nature within the period of three (3) years, unless otherwise stated in the BDS.

Only the bidder’s SINGLE LARGEST COMPLETED CONTRACT that is similar in nature to the project to be bid shall be supported with complete documentary evidence, enumerated below:

C

  [] i.      Copy of the Contract OR Purchase Order (PO);

  []

ii.     Copy of Certificate of Completion OR Sales Invoice; and

  []

iii.    Copy of Certificate of Acceptance OR Official Receipt (OR) / Collection Receipt.

 


N.B. The PAGASA-BAC, however, reserves the right to examine and require the submission of other documents pertaining to the bidders’ statement during the post evaluation stage.

 

 

FINANCIAL DOCUMENTS

 


[]
Audited Financial Statements duly stamped RECEIVED* by Bureau of Internal Revenue (BIR) or its duly accredited and authorized institutions for the Calendar Year 2016;

* First five (5) pages AND last five (5) pages only.

D


[]
Computation of Net Financial Contracting Capacity (NFCC)*; OR, Certificate of Cash Deposit; OR, Credit Line Certificate (CLC) issued by a Universal or Commercial Bank in favor of the bidder, if awarded the contract for the project.

* The constant NFCC’s K factor is set at 15, regardless of contract duration.

E

Ø  CLASS “B” DOCUMENTS


[]
If Joint Venture, Valid and duly notarized JOINT VENTURE AGREEMENT (JVA) in case the joint venture is already in existence or duly notarized statements from all potential joint venture partners stating that they will enter into and abide by the provisions of JVA in the instance that the bid is successful.

F



II.          TECHNICAL REQUIREMENTS

 

DESCRIPTION

TAB

  []

Bid Security

A

   

FORM OF SECURITY

AMOUNT

(Equal to Percentage of the ABC)

 

 

·         Cash or cashier’s/manager’s check issued by a Universal or Commercial Bank; OR,

·         Bank Draft/Guarantee or an Irrevocable Letter of Credit issued by a Universal or Commercial Ban; Provided, however, that it shall be confirmed or authenticated by a Universal or Commercial Bank, if issued by a foreign bank

2%

 

 

 

·         Surety bond callable upon demand accompanied by a certification by the Insurance Commission that the surety or insurance company is authorized to issue such instruments

5%

 

 

 

·         Bid Securing Declaration (GPPB Resolution No. 03-212)

 

 

 


  []
Conformity with the Technical Specifications as specified in the Terms of Reference (TOR).

Bidders must submit the duly filled-up Form, attached in the bidding documents as Section 7 and supported with the following documents:

B


  []
Evidence in support of the Bidder’s Statement of Compliance in the form of: manufacturer’s un-amended literature or brochures, unconditional statements of specification and compliance issued by the manufacturer, samples, independent test data, etc., as may be appropriate.

B-1


  []
Duly Filled-up Manufacturer’s Authorization Form or Duly Authenticated Certification of Sole/Exclusive Distributorship issued by the manufacturer.

B-2


  []
Other additional requirements as stated in the Terms of Reference (TOR) and/or the BDS

B-3


  []
Schedule of Requirements stating the complete schedule of delivery of each item/lot/project. Bidders must submit the duly filled-up Form, attached in the bidding documents as Section 6.

C


  []
Omnibus Sworn Statement, in accordance with Section 25.3 of the 2016 Revised IRR of R.A. 9184 and using the prescribed form.  

D

 


  []
Authority of the Signatory, i.e., the Secretary’s Certificate OR the Special Power of Attorney (SPA) OR, Owner’s Affidavit, whichever is applicable.

D-1


NOTE:    Additional Instructions:    

a)     ALL PAGES of the ORIGINAL COPY of the bidder’s Eligibility and Technical Components, whether original or certified true copy, shall be countersigned by the Bidder or his/her duly authorized representative. The countersignature must appear at the lower right portion of each of the pages in the bidding documents submitted using any color of pen except BLACK.  To determine the bidder’s compliance to said specific requirement, the duplicate copies, i.e., Copy 1 & 2, must be the exact replica of the Original Copy submitted.

b)     The notarization of any documentary requirement, if so required, shall comply with the 2004 Rules on Notarial Practice. Community Tax Certificate or “cedula” shall not be considered as competent evidence of identity. In accordance with the Resolution of the Supreme Court, the phrase “competent evidence of identity shall refer to the identification of an individual based on any of the following: (i) identification documents issued by an official agency bearing the photograph and signature of the individual, i.e., passport, driver’s license, PRC ID, SSS ID, GSIS e-card, NBI clearance Postal ID, Voter’s ID, Tax Identification Number (TIN) issued by the BIR, Barangay certification, Philhealth card, Senior Citizen’s ID, OWWA ID, OFW ID, Alien Certificate of Registration/Immigration Certificate of Registration, and Government Office ID.

c)     Use only the prescribed bidding forms as provided in the bidding documents without any alterations to their format and no substitute form shall be accepted. Unless otherwise stated in the BDS, use of substitute forms shall be a ground for outright rejection of the bidder’s document.

d)     ANY MISSING or UNSIGNED or NOT COUNTERSIGNED DOCUMENT or NON-COMPLIANCE IN THE ABOVE-MENTIONED CHECKLIST AND INSTRUCTIONS SHALL BE A GROUND FOR OUTRIGHT DISQUALIFICATION USING THE NON-DISCRETIONARY “PASS/FAIL” CRITERIA.

e)      These additional requirements and instructions shall form part of the BDS and Instructions to Bidders.



Remarks:                 [ ] PASS                 [ ] FAIL                Checked by: _______________




ENVELOPE NO. 2: FINANCIAL COMPONENT


PLEASE SUBMIT THE FOLLOWING DOCUMENTS IN TRIPLICATE COPIES, ARRANGED IN ORDER, WITH LABEL AND DULY TABBED, AND USING ONLY THE PRESCRIBED BIDDING FORMS:

III.          FINANCIAL REQUIREMENTS

 

DESCRIPTION

TAB

  []

Financial Bid Form;

A

  []  

Completely filled-up Price Schedules (Source of Goods Form) - for Goods Offered from Abroad or Within the Philippines or both, whichever is applicable.

B

  []

Detailed Cost Breakdown and Bill of Quantities

C

  []

Digital Copy of Statement of Compliance (Section 7. Technical Component); the detailed cost breakdown; and, bill of quantities of Goods/Services being offered.

D


NOTE:  Additional Instructions:

 
a)     ALL PAGES of the ORIGINAL COPY of the bidder’s Financial Proposal shall likewise be countersigned by the Bidder or his/her duly authorized representative. The countersignature must appear at the lower right portion of each of the pages in the bidding documents submitted using any color of pen except BLACK.  To determine the bidder’s compliance to said specific requirement, the duplicate copies, i.e., Copy 1 & 2, must be the exact replica of the Original Copy submitted.

b)     Bidders shall complete the appropriate Price Schedules included herein, stating the unit prices, total price per item, the total amount and the expected countries of origin of the Goods to be supplied under this Project.

c)     Bidders shall include in the detailed cost breakdown the rates and prices for all items/components of the Goods and/or Services described in the Bill of Quantities, including cost of all applicable taxes, such as, but not limited to, the Value Added Tax (VAT), income tax, local taxes, and other fiscal levies and duties. Bids not addressing or providing all of the required items in the Bidding Documents including, where applicable, Bill of Quantities, shall be considered non-responsive and, thus, automatically disqualified.

d)     Use only the prescribed forms as provided in the bidding documents without any alterations to their format and no substitute form shall be accepted. Unless otherwise stated in the BDS, use of substitute forms shall be a ground for outright rejection of the bidder’s document.

e)     ANY MISSING or UNSIGNED or NOT COUNTERSIGNED DOCUMENT or NON-COMPLIANCE IN THE ABOVE-MENTIONED CHECKLIST AND INSTRUCTIONS SHALL BE A GROUND FOR OUTRIGHT DISQUALIFICATION USING THE NON-DISCRETIONARY “PASS/FAIL” CRITERIA.

f)      These additional requirements and instructions shall form part of the Instructions to Bidders.




Remarks:                 [ ] PASS                 [ ] FAIL                Checked by: ______________