SUPPLEMENTAL / BID BULLETIN
Addendum Nos. 2016-038 & 2016-039
Subjects: 1.“Supply, delivery, installation, testing, supervision, training and commissioning of S-Band Dual Polarization, Doppler Weather Radar at Agno, Pangasinan”; ABC PHP85,000,000.00 / P.R. No. 16-0885 (Ref. No.: 2016-038)
2.“Supply, delivery, installation, testing, supervision, training and commissioning of S-Band Dual Polarization, Doppler Weather Radar at Brgy. Basacdacu, Alburquerque, Bohol”; ABC PHP85,000,000.00 / P.R. No. 16-0886 (Ref. No.: 2016-039)
This Supplemental / Bid Bulletin is being issued to all participating bidders to modify the schedule of bidding activities of the above-entitled Projects as a result of the Pre-bid Conference conducted on 05 January 2017 and to answer written requests of the participating bidders, to wit:
1. Schedule of Bidding Activities:
|Submission of Envelopes 1 & 2
||January 17, 2017 / on or before 9:00 a.m.
||February 07, 2017 / on or before 9:00 a.m.
|Opening of Envelopes 1 & 2
||January 17, 2017 / 9:01 a.m.
||February 07, 2017 / 9:01 a.m.
|2.1 A Twenty Percent (20%) Down Payment against our Guarantee Bond.
||This agency is guided by the 2016 Revised IRR of RA 9184 in the conduct of its bidding process. Item 4.5 of Annex “D” Contract Implementation Guidelines for the Procurement of Goods, Supplies and Materials, which states that “Upon submission of an irrevocable letter of credit or bank guarantee issued by a Universal or Commercial Bank, advance payment not to exceed fifteen percent (15%) of the contract amount shall be allowed and paid within sixty (60) calendar days from signing of the contract. xxx”
§ Request for a 20% down payment against the Guarantee Bond is therefore, not allowed.
|2.2 Instead of two (2) years Retention Money our company will issue a Surety Bond.
||Sec. 62 (62.1) of the 2016 Revised IRR of RA 9184 states that “The obligation for the warranty shall be covered by either retention money in an amount equivalent to at least one percent (1%) of every progress payment, or a special bank guarantee equivalent to at least one percent (1%) of the total contract price. xxx”
§ Request for the submission of a Surety Bond is not acceptable.
|2.3 End-user (PAGASA) will shoulder the Duties and Taxes.
||§ As far as the Purchase Requests are concerned (P.R. Nos. 16-0885 & 16-0886), the Approved Budget for the Contract (ABC) for the project is inclusive of all applicable import duties and taxes. It is not within the jurisdiction of the BAC to amend or modify the herein approved ABC.
3. Letter of Constructicons, Inc. dated January 06, 2017
|3.1 Import duties, VAT/EVAT on the Radar System be for the account of PAGASA.
||Please refer to our reply in Item 2.3 above.
|3.2 In lieu of the Bank Guarantee requirement for the release of advance payment of Fifteen percent (15%) and the Ten Percent (10%) retention for the two years warranty, the usual Surety Bond be considered.
||Please refer to our reply in Item 2.2 above.
For information and guidance of all participating bidders.
(Sgd.) CYNTHIA P. CELEBRE, Ph. D.
Chairperson, PBAC for Goods and Consulting Services