17 May 2017
Addendum No. IB 2017-006-03
Subject: “Supply, Delivery, Installation, Testing and Commissioning of Automatic Weather Stations”;  ABC Php63,639,439.00 / P.R. No. 2017-01-0082  (Ref. No. IB 2017-006)

This Bid Bulletin is being issued in response to the additional queries submitted in writing by prospective bidder and to further amend certain provisions in the Bidding Documents, as follows:

Query #1.    Whether or not the scope or the number of years of statement of completed government or private contracts that are similar in nature as prescribed in Item No. 3 of the Invitation to Bid (IB) could be extended.
Answer:      To encourage wider participation and competition among interested bidders, the scope of the bidder’s statement of all government and private contracts that are similar in nature prescribed under Item No. 3 of the Invitation to Bid (IB) and the BDS is hereby amended, FROM: THREE (3) years, TO: TEN (10) years from the date of submission and receipt of bids.

Query #2.    Whether or not a 3rd party Distributor/Reseller/Partner is allowed to issue a Manufacturer’s Certificate for those sensors that are exclusive to a specific entity as mentioned in the pre-bid.
Answer:      Yes, issuance by a 3rd Party Distributor/Reseller/partner of a Manufacturer’s Certificate or equivalent Certification for sensors exclusive to a specific entity shall be allowed; Provided that, the authority of the said 3rd Party Distributor/Reseller/partner to issue the same could be established through submission of pertinent document/s to that effect.

Query #3.    When and what contracts are considered “similar” to the instant Project to be bid?
Answer:      “A contract is considered similar to the Project to be bid if it involves goods and related services of the same nature and complexity as those which are subject of the public bidding concerned.” (p. 44, GPM Vol. 2)
In this instant Project to be bid, any contract undertaken by the prospective bidder involving the supply, delivery, installation, testing and commissioning of similar equipment or instrument shall be considered.

Query #4.    What are the documentary requirements to be submitted by a Joint Venture (JV) Partners in order to be considered eligible to bid?
Answer:      Please refer to the pertinent provisions of Section II. Instructions to Bidders for the specific documentary requirements which must be submitted by the respective Joint Venture partners, in case of Joint Venture Partnership.

Query #5.    Provision of Advance Payment and Progress Payment
Answer:      PAGASA shall be allow the provision of an Advance Payment not to exceed fifteen (15%) percent of the total contract amount upon a written request by the SUPPLIER which shall be submitted as a contract document; and, accompanied by an irrevocable standby letter of credit or a bank guarantee of equal amount, issued by a Commercial or Universal Bank. The irrevocable standby letter of credit or a bank guarantee shall remain valid until the goods are delivered and accepted by PAGASA.
                     On the other hand, Progress Payments shall not be allowed for purposes of the implementation of this instant Project.
                   The advance payment shall be repaid by the winning bidder by deducting the amount requested from its final payments.

 Query #6.   On the requirement of having a single completed contract whose value is at least 50% of the ABC of the Project to be bid.
Answer:      As agreed during the Pre-bid Conference called for this purpose, prospective bidders may be allowed to submit at least three (3) similar contracts the aggregate of which should be equivalent to at least fifty percent (50%) of the ABC of the instant Project to be bid; the largest of these similar contracts must be at least twenty-five percent (25%) of the ABC of the instant Project to be bid.           

This shall form an integral part of the Bid Documents.
For information and guidance of all participating bidders.

Chairperson, PAGASA-BAC