Bid bulletin

27 December 2018
 

SUPPLEMENTAL / BID BULLETIN
Addendum No. 2018-023-2 / 2018-024-01
 

Subject:  A.    Supply, Delivery, Testing, Training, Installation and Commissioning of One (1) Pulse Compression and Dual Polarization Doppler X-Band Radar Rain Gauge   for Davao River Basin”; ABC Php85,000,000.00 / P.R. No: ­­­­­­­­­­­­­­­­­2018-11-0848 / Ref. No.  IB2018-023

  B.    “Supply, Delivery, Testing and Training of GNSS Receiver (Base and Rover)”; ABC  Php2,500,000.00 / P.R. No. 2018-10-0732 / Ref. No. IB2018-024

This Bulletin / Addendum is being issued to all prospective Bidders/Contractors to amend the schedule of bidding activities of the above-cited project due to Malacañang declaration, 26 December, 2018 as special non-working holiday, to wit:

ACTIVITIES

FROM

TO

1. Submission of Envelopes 1 & 2

26 December 2018 / on or before:

(A) 9:30 a.m.  (B) 10:30 a.m.

28 December 2018 / on or before:

(A) 2:00 p.m.  (B) 3:00 p.m.

Venue:

* Administrator’s Office (AO) Conference Room, 4/F PAGASA Central Office

2. Opening of Envelopes 1 & 2

26 December 2018 / on or before:

(A) 9:31 a.m.  (B) 10:31 a.m.

28 December 2018 / on or before:

(A) 2:01 p.m.  (B) 3:01 p.m.

Venue:

* Administrator’s Office (AO) Conference Room, 4/F PAGASA Central Office

* subject to change

This shall form an integral part of the Bid Documents.

For guidance and information of all participating bidders.

 
(Sgd)ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC
16 July 2018

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2018-007inf-01

Subject:  “Supply, Delivery, Installation, Testing, Commissioning and Upgrading of Electric Feeder Wires from the Powerhouse to Wind Tunnel Shelter for the Newly-Acquired Wind Tunnel”; ABC                 Php 3,183,421.33 / Ref.No. IB 2018-007inf

This Addendum is being issued to all prospective/participating bidder/s to amend the schedule of bidding activities, as shown in table below, due to conflict with the schedule of the Regular Executive Staff Meeting on 30 July 2018, to wit:

Activity From To  /  Venue
1.    Submission of Envelopes 1 & 2

30 July 2018 / on or before 1:00 p.m.
Venue: Amihan Conference Room, 2/F PAGASA CO
31 July 2018  / on or before 1:00 p.m. 
Venue: Administrator’s Office (AO) Conference Room, 4/F  PAGASA Central Office
2.    Opening of Envelopes 1 & 2

30 July 2018 / 1:01 p.m.
Venue: Amihan Conference Room, 2/F PAGASA CO
31 July 2018  / 1:01 p.m.
Venue:  AO Conference Room, 4/F      PAGASA Central Office
This shall form an integral part of the Bid Documents.

For guidance and information of all participating bidders.

 
(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC
16 July 2018
 

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2018-005inf-01

Subject:  “Rehabilitation of Tagaytay PAGASA Radar Station Building and Steel Tower People’s Park in the Sky, Barangay Dapdap West, Tagaytay City”; ABC Php3,453,535.97 / Ref. No. IB 2018-005inf

This Addendum is being issued to all prospective/participating bidder/s to amend the schedule of bidding activities, as shown in table below, due to conflict with the schedule of the Regular Executive Staff Meeting on 30 July 2018, to wit:

Activity From To  /  Venue
1.    Submission of Envelopes 1 & 2

30 July 2018 / on or before 10:30 a.m.
Venue: Amihan Conference Room, 2/F PAGASA CO
31 July 2018  / on or before 10:30 a.m.  
Venue: Administrator’s Office (AO) Conference Room, 4/F  PAGASA Central Office
2.    Opening of Envelopes 1 & 2

30 July 2018 / 10:31 a.m.
Venue: Amihan Conference Room, 2/F PAGASA CO
31 July 2018  / 10:31 a.m.
Venue: AO Conference Room, 4/F PAGASA Central Office
This shall form an integral part of the Bid Documents.

For guidance and information of all participating bidders.

(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC
16 July 2018


SUPPLEMENTAL / BID BULLETIN

Addendum No. 2018-004-01

Subject:  “Supply and Delivery of Three Hundred Fifty (350) Pieces Radiosonde Transmitter – GRAW MET. DFM-06 with Free Met. Balloons”; ABC Php 5,950,000.00 / Reference No.: IB 2018-004

This Addendum is being issued to all prospective/participating bidder/s to amend the schedule of bidding activities, as shown in table below, due to conflict with the schedule of the Regular Executive Staff Meeting on 30 July 2018, to wit:

Activity From To  /  Venue
1.    Submission of Envelopes 1 & 2

30 July 2018 / on or before 9:30 a.m.
Venue: Amihan Conference Room, 2/F PAGASA CO

31 July 2018  / on or before 9:30 a.m. 
Venue: Administrator’s Office (AO) Conference Room, 4/F  PAGASA Central Office
2.    Opening of Envelopes 1 & 2

30 July 2018 / 9:31 a.m.
Venue: Amihan Conference Room, 2/F PAGASA CO
31 July 2018  / 9:31 a.m.
Venue: AO Conference Room, 4/F           PAGASA Central Office
This shall form an integral part of the Bid Documents.

For guidance and information of all participating bidders.

(Sgd.)
ENGR. CATALINO L. DAVIS
 Chairperson, PAGASA-BAC
03 July 2018

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2018-001inf-01 & 2018-002inf-01
 

Subjects: A. Design & Build Scheme for Establishment of Planetarium in Mindanao; ABC Php33,000,000.00
B. Design & Build Scheme for Establishment of Planetarium in Visayas;  ABC Php30,000,000.00

This Bid Bulletin is being issued to amend the schedule of bidding activities to enable the prospective bidders more time in the preparation of their respective bid documents, to wit:

Activities From To
Issuance of Bidding Documents 18 June – 06 July 2018

18 June – 20 July 2018

Submission of Envelopes 1 & 2

09 July 2018 / on or before (A) 10:30 a.m. (B) 1:00 p.m. 23 July 2018 / on or before            (A) 1:00 p.m. (B) 2:00 p.m.
Opening of Envelopes 1 & 2

09 July 2018 / (A) 10:31 a.m.; (B) 1:01 p.m. 23 July 2018 / (A) 1:01 p.m.;           (B) 2:01 p.m.
 
Additional information for the Design & Build Scheme for Establishment of Planetarium in Visayas:
  • Based on the results of the field tests and laboratory tests, “the site subsurface is predominantly characterized by limestone with thin layers of silty and poorly graded sands. Groundwater was not reached during the conduct of the field tests”.
  • Based on the geotechnical evaluation, “the use of shallow foundation system (spread footings with the beams or grade beams is warranted”.
  • The above data and information are for reference only. The procuring entity does not guarantee that these data are fully correct, up to date, and applicable to the project at hand. The contractor is responsible for the accuracy and applicability of all data and information given above, that it will use in its design and build proposal and services.

This shall form an integral part of the Bid Documents.

For information and guidance of all prospective bidders.

(Sgd.)
Engr. CATALINO L. DAVIS
Chairperson, PAGASA-BAC
28 June 2018              

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2018-003inf-01

Subject: Repair, Improvement & Repainting of the Damaged Perimeter Fence at the back of the container van East corner of the Central Bank Fence beside DENR site, Covered Parking and Access Road concreting at Science Garden Complex (Re-bid)”; ABC Php2,016,069.42

This Addendum is being issued to all participating bidders to clarify the requirements of the above-entitled project as a result of the Pre-bid Conference conducted on 27 June 2018, to wit:

§  Eligibility Requirements (Tab E) - In the submission of Audited Financial Statements duly stamped “RECEIVED” by BIR or its duly accredited and authorized institutions for the Calendar Year 2017, only the first five (5) pages and last five (5) pages of the Audited Financial Statement is required provided that it shall contain relevant information, to be used for the computation of Net Financial Contracting Capacity (NFCC).
  • Based on DPWH Department Order No. 197 S. 2016, the computation of Indirect Cost for OCM and Profit shall be maximum of 15% and 10% of the Estimated Direct Cost (EDC), respectively.
  •   Prospective bidders are not required to submit plans, drawings and designs.
This shall form an integral part of the Bid Documents.

For guidance and information of all participating bidders.
 

           (Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC
20 June 2018

SUPPLEMENTAL / BID BULLETIN
Addendum No. 2018-009-01

Subject: “Supply, Delivery, Installation, Testing and Commissioning of the TEST EQUIPMENT and other Accessories in the Visayas-PRSD (LIC) of the Cebu Station Wind Tunnel Shelter and other Equipment for RIC Manila”; ABC Php32,000,000.00  / PR# 2018-04-0261
 

This Addendum is being issued to all participating bidders to amend and/or modify certain provisions in the bidding documents of the above-entitled project as a result of the Pre-bid Conference conducted on 19 June 2018, to wit:

Tab C  Technical Documents Requirement, Statement of all COMPLETED government and private contracts which are similar in nature within the period of three (3) years,

  • With regard to the compliance to the requirement of Single Largest Completed Contract that is similar in nature, prospective bidders may be allowed to submit at least two (2) similar completed contracts the aggregate amount of which should be equivalent to at least fifty percent (50%) of the ABC of the Project; Provided that, the largest similar contract must be equivalent to at least twenty-five percent (25%) of the ABC of the Project; and, the business/company of the prospective bidder willing to participate in the bidding has been in existence for at least three (3) consecutive years prior to the advertisement and/or posting of the ITB.

This shall form an integral part of the Bid Documents.

For guidance and information of all participating bidders.

 (Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC
20 June 2018

SUPPLEMENTAL / BID BULLETIN
Addendum No. 2018-009-01

Subject: “Supply, Delivery, Installation, Testing and Commissioning of the TEST EQUIPMENT and other Accessories in the Visayas-PRSD (LIC) of the Cebu Station Wind Tunnel Shelter and other Equipment for RIC Manila”; ABC Php32,000,000.00  / PR# 2018-04-0261
 

This Addendum is being issued to all participating bidders to amend and/or modify certain provisions in the bidding documents of the above-entitled project as a result of the Pre-bid Conference conducted on 19 June 2018, to wit:

Tab C  Technical Documents Requirement, Statement of all COMPLETED government and private contracts which are similar in nature within the period of three (3) years,

  • With regard to the compliance to the requirement of Single Largest Completed Contract that is similar in nature, prospective bidders may be allowed to submit at least two (2) similar completed contracts the aggregate amount of which should be equivalent to at least fifty percent (50%) of the ABC of the Project; Provided that, the largest similar contract must be equivalent to at least twenty-five percent (25%) of the ABC of the Project; and, the business/company of the prospective bidder willing to participate in the bidding has been in existence for at least three (3) consecutive years prior to the advertisement and/or posting of the ITB.

This shall form an integral part of the Bid Documents.

For guidance and information of all participating bidders.

 (Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC
20 June 2018

SUPPLEMENTAL / BID BULLETIN
Addendum No. 2018-009-01

Subject: “Supply, Delivery, Installation, Testing and Commissioning of the TEST EQUIPMENT and other Accessories in the Visayas-PRSD (LIC) of the Cebu Station Wind Tunnel Shelter and other Equipment for RIC Manila”; ABC Php32,000,000.00  / PR# 2018-04-0261
 

This Addendum is being issued to all participating bidders to amend and/or modify certain provisions in the bidding documents of the above-entitled project as a result of the Pre-bid Conference conducted on 19 June 2018, to wit:

Tab C  Technical Documents Requirement, Statement of all COMPLETED government and private contracts which are similar in nature within the period of three (3) years,

  • With regard to the compliance to the requirement of Single Largest Completed Contract that is similar in nature, prospective bidders may be allowed to submit at least two (2) similar completed contracts the aggregate amount of which should be equivalent to at least fifty percent (50%) of the ABC of the Project; Provided that, the largest similar contract must be equivalent to at least twenty-five percent (25%) of the ABC of the Project; and, the business/company of the prospective bidder willing to participate in the bidding has been in existence for at least three (3) consecutive years prior to the advertisement and/or posting of the ITB.

This shall form an integral part of the Bid Documents.

For guidance and information of all participating bidders.

 (Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC
20 June 2018
 
SUPPLEMENTAL / BID BULLETIN
Addendum No. 2018-007-01

Subject: “Supply, Delivery, Installation, Training and Commissioning of One (1) lot Upgrading of Interactive Data Processing System at WFFC Building”; ABC Php75,000,000.00 /  PR#2018-03-0173

This Addendum is being issued to clarify the requirement for the submission of the first five (5) pages and last five (5) pages of the Audited Financial Statement provided that it shall contain relevant information, to be used for the computation of Net Financial Contracting Capacity (NFCC).

This shall form an integral part of the Bid Documents.

For information and guidance of all prospective bidders.
 

 (Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC

16 January 2018

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-074-02

Subject:  “Supply, Delivery, Installation, Training and Commissioning of Scalable UPS Including Dismantling and Transfer of Old UPS”; ABC Php3,098,000.00 / P.R. No.: 2017-11-0948 / Ref. No. IB 2017-074 

This Bid Bulletin is being issued to answer clarificatory questions submitted by the prospective bidders and provide additional information/clarifications for the above-cited project.


From: AUTOMATION SPECIALISTS AND POWER EXPONENTS, INC. (ASPEX)

ANSWERS

1.   Item D of the Conformity with Technical Specifications: Delivery Period of Thirty (30) calendar days.

May we request for sixty (60) calendar days delivery period?

No, since the project is in immediate need. However, the winning bidder may request for extension during the implementation if some problems happen during delivery period.

2.   Item H- letters A-J of the conformity with the Technical Specifications:

     May we clarify if this will be part of the submittals during the bid opening or is only required for the winning bidder.         

This is part of the submittals during the bid opening.

3.   Item H-Letter I - Winning bidder should submit a detailed project implementation which shows that the offered solutions shall be integrated in the existing systems.

Are you referring to Gantt chart? If not, could you enlighten us on this?

It is letter “f” requirement.

Yes, Gantt chart plus Scope of Works and Methods of Procedure stating details of implementation and compliance being offered.

4.   In the proposed block diagram and single line diagram there is DP Panel.

     What do you mean by DP Panel, are referring to Distribution Panel?

Yes, it is Distribution Panel.

Is the DP Panel being provided/supplied by suppliers? If yes, how many branches does the DP have? Do you have proposed rating capacity?

Yes, the DP should be provided for by the supplier. There should be three (3) DP with the capacity of 16 KVA or higher.

Is the new DP intended to replace the existing DP for UPS load?

Yes.

5.   Can you also provide us the floor plan of the data center to electrical room if possible?

Yes, it will be available upon request.

6.   Can you give us the proposed/exact location for the input Transformer?

At most possible, it will be placed inside the ICT server room.


From: COMFAC CORPORATION

ANSWERS

7. Location of tapping point will be at battery room (200AT 230V 3P)

Yes.

8. Location of proposed transformer will be at EE room besides Battery Room.

No, PAGASA Electrical Engineer does not allow putting transformer at EE room.

9. Layout of roughing ins will be at outside wall of the building.  

Yes. Please refer to the attached electrical lay-out (Feeder wires).

10.  Are we going to provide another 100 AT ECB at output of the transformer since transformer to proposed 100AT ECB are more than 30 meters away and not in the same room base on the single line

Yes.

11.  What is the rating of main and how many circuit branches are we going to provide for DP-Panel?

There should be three (3) DP with capacity of 16KVA or higher.

12.  Exact location where the old UPS will be place? Is it on 2nd floor or 3rd floor?

The old UPS will be disposed as condemn.

13.  What is the maximum time for shutdown?

At least one hour.

14.  What is the size (WxDxH) and weight of the old UPS to be hauled?

Same size as the new UPS dimension (H: 2000mm, W: 600mm, D: 1070mm)

15.  Can we request for an extension of the submission and opening of bids?

The submission and opening of bid proposals is extended from 16 January 2018 to 26 January 2018 (as per SBB- 2017-074-01).

16.  Required back up time for the UPS?

Shall provide not less 25 minutes back-up time at 16kw load.

From: SUPERSERVE CORPORATION

ANSWERS

17.  Is it possible to use a UPS with 10KVA power module with installed capacity of 20KVA?

 

It should be at least higher than 10KVA because the original is 10KVA which results to some problems with the load. Please refer to our technical specifications. We will only accept offer based on compliance to our minimum requirements.

18.  Is it possible acceptable that our unit can only work up to 45KVA?

 

Based on the TOR it should be 48KVA. Please refer to our minimum required technical specifications. You can offer higher models as long as it will comply in our required technical specifications as stated in the bid documents.

19.  What is the required capacity for the UPS?

 

Minimum 16KVA plus a standby of another 16KVA to a maximum scalable of another 16KVA total of 48 KVA. Please refer to our provided technical specifications as this was clearly stated there.

20.  Do we supply battery back up at 16KW or at 48KW maximum capacity?

Yes, it should be 16KVA with standby another 16KVA. Bidder shall provide 25 minutes battery back-up for at least 16kw load.

21.  Where can we install the transformer?

The transformer shall be installed at the ICT Server Room.

22.  Is it necessary to provide all of the documents under item “H” winning bidder’s requirements?

Yes.

From: REMAX INTERNATIONAL, INC.

ANSWERS

23.  Mayor’s Permit / PhilGEPS Certificate of Registration & Membership

Participating bidders shall submit PhilGEPS Certificate of Registration and Membership under Platinum category with Annex A, as well as proof of filing or Official Receipt for renewal of expired legal documents.    

24.  Request for extension of submission of bid

The submission and opening of bid proposals is extended from 16 January 2018 to 26 January 2018 (as per SBB- 2017-074-01).

ADDITIONAL INFORMATION/CLARIFICATIONS:

1.   Participating bidders shall submit Bill of Quantity and the Detailed Cost Breakdown with specifications (size, type, color and rating) of the electrical materials that will be used in the project.

2.   Participating bidders shall use intermediate Metal Conduit with the approved types of hangers, fittings, supports and pull boxes for electrical wiring installation.

3.   All materials and equipment to be used shall be brand new and I.E.C. tested or U.L. listed.

4.   Participating bidders shall submit the list of key personnel involve in electrical installation, including the monitoring Electrical Engineer with the attached Professional Identification Card.

5.   The winning bidder shall set a schedule for pre-installation meeting with the End-user and PAGASA Engineers before the implementation of the project.

6.   The winning bidder shall provide as built electrical plan (electrical lay-out, single line diagram, load schedule, notes & specification and legend) by load computation. 

7.   Electrical layout (Feeder wires) is herewith attached for your reference.

For information and guidance of all prospective bidders.

 
(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC

 

 

 

 

15 January 2018

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-080-01; 2017-081-01; 2017-082-01; 2017-083-01; 2017-084-01

Subject:    1. “Supply and Delivery of Twenty Five (25) Units of Wind Vane Anemometer / Direction Sensor”; ABC Php3,260,000.00 / P.R. No. 2017-10-0871 / Ref. No. IB 2017-083

2. “Supply and Delivery of Twenty Five (25) Units of Pyranometer”; ABC Php2,220,000.00 / P.R.
 No. 2017-10-0870 / Ref. No. IB 2017-084

3. Supply and Delivery of Twenty Five (25) Units of Barometric Pressure Sensor with Hose and Twenty    Five (25) Units Temperature/Humidity Sensor”; ABC Php5,375,000.00 / P.R. No. 2017-10-0869 / Ref. No. IB 2017-080

4. Supply, Delivery and Configuration of Twenty Five (25) Units of Data Logger Controller”; ABC  Php2,750,000.00 / P.R. No. 2017-10-0872 / Ref. No. IB 2017-081

5. “Supply and Delivery of Twenty Five (25) Units of Tipping Bucket Rain Gauge”; ABC Php 1,112,500.00 / P.R. No. 2017-10-0873 / Ref. No. IB 2017-082

This Bid Bulletin is being issued to answer clarificatory questions submitted by the prospective bidders for the above-cited projects.

From State Alliance Enterprises, Inc.
Answers
1.   For 25 units Wind Vane Anemometer/ Direction Sensor:

a.   Please advise the correct model number of Surge Protection Unit.



 

Surge Protection Unit Model No. 19120.

b.  Please confirm that only one piece 10 meter shielded cable only not two pieces 10 meter cable is included in Wind Vane Anemometer.

1 pc. 10 meter cable is included in Wind Vane Anemometer.

c.   For the Single Largest Completed Contract (SLCC) – is the Radiosonde Transmitter is acceptable for SLCC for Weather Meteorological Instruments since it’s measure Wind Speed and Direction, Pressure, Temperature, etc.

No, SLCC must be AWS-related sensors.

d.  Expired Mayor’s Permit – please confirm that proof of filing of renewal of Business Permit with the PhilGEPs Certificate is acceptable.

Yes. Participating bidders shall submit PhilGEPS Certificate of Registration and Membership under Platinum category with Annex A, as well as proof of filing or Official Receipt for renewal of expired legal documents.    

e.   Manufacturer Authorization Form (MAF) – please confirm that we can submit MAF in the letterhead of the Manufacturer and in plain paper with the watermark logo of PAGASA OR MAF in letterhead of manufacturer with the watermark logo of PAGASA in the format of PAGASA as well.

Yes. Participating bidders shall submit Manufacturer’s Authorization Form in the letterhead of the Manufacturer and in plain paper with the watermark logo of PAGASA.

2.   For 25 units Pyranometer:

a.   Please confirm the correct cable length of Pyranometer is 5 meter only not 10 meter.

The cable length is 5 meters only.

b.  Expired Mayor’s Permit – please confirm that proof of filing of renewal of Business Permit with the PhilGEPs Certificate is acceptable.

Please refer to answer in Page 1, letter 1.d.

c.   Manufacturer Authorization Form (MAF) – please confirm that we can submit MAF in the letterhead of the Manufacturer and in plain paper with the watermark logo of PAGASA OR MAF in letterhead of manufacturer with the watermark logo of PAGASA in the format of PAGASA as well.

Please refer to answer in Page 1, letter 1.e.

From Clean World Trading & Supplies:

 

3. For 25 units Barometric Pressure and Humidity Sensor:

a.   Can you extend the delivery period to 120 calendar days? Due to Manufacturer tight schedule in producing the product.

The delivery period is extended from sixty (60) calendar days to ninety (90) calendar days.

4. For Pyranometer and Barometric Pressure and Temperature Humidity Sensor

a.   Can you accept the 3rd party Manufacturer Authority to Sell letter?

Yes.

 
Additional information:

5. For Barometric Pressure Sensor, Data Logger Controller and Tipping Bucket Raingauge

§  Participating bidders shall submit PhilGEPS Certificate of Registration and Membership under Platinum category with Annex A, as well as proof of filing or Official Receipt for renewal of expired legal documents.    

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.



(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC 
12 January 2018

SUPPLEMENTAL / BID BULLETIN

Addendum No.2017-085-01

Subject:    “Supply, Delivery and Testing of 4U Rackmount Computer Servers for EEC Doppler Weather Radar System; ABC Php1,500,000.00 / P.R. No. 2017-11-0939 / Ref. No. IB 2017-085

This Bid Bulletin is being issued to answer clarificatory questions submitted by the prospective bidder on the above-cited project.

From Pronet Systems Integrated Network Solution, Inc.

Answers

§  Clarification for item 2L-5302UP 1.8m PS/2-SB KVM Cable - is it use for the KVM Switch

§  Yes, it will be used as a connection to the LCD KVM Switch installed at the Radar Cabinet on-site.

§  For Eligibility requirements, Tab A. PhilGEPS Certificate of Registration and Membership under Platinum Category, one of our submitted documents under Annex A which is our Mayor’s Permit is already expired and for renewal can we attached certificate of application?

§  Yes, participating bidders shall submit PhilGEPS Certificate of Registration and Membership under Platinum category with Annex A, as well as proof of filing or Official Receipt for renewal of expired legal documents.    

 

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.



(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC 
11 January 2018


SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017- 057-03__INF

Subject: “Construction of National Meteorological and Climate Center (NMCC) Building at Science Garden Complex, Agham Road, Diliman Quezon City” / ABC Php291,899,364.60 / P.R. No. 2017-09-0768 / Ref. No.: IB 2017-057INF

This Bid Bulletin is issued to all prospective bidders to amend and/or modify certain provisions in the bidding documents of the above-entitled project as a result of the Pre-bid Conference conducted on 07 December 2017 and to answer clarificatory questions submitted by the prospective bidders, to wit:

I.    Answers to Clarificatory Questions submitted by Prospective Bidders, to wit:

Clarificatory Questions

Answers

From: BF Corporation

 

1.   Request for extension of the submission of Bid Documents for the above-mentioned project from December 19, 2017 to January 19, 2018 due to the following reason: Need More Time For Bid Preparation and Due to Holidays.

1.     The deadline for the submission of bids is further amended/extended:

        From: January 11, 2018;

        To: January 19, 2018

        to give more time to all bidders for the    

         preparation of their respective tender

        documents

2.   Kindly provide specification/brand of pump equipment for fire protection system.

2.   Split case fire pump (motor driven) 750 GPM @ 250 psi 1785 RPM, Vertical Inline jockey Pump, 25 GPM, @ 250 PSI (176 TDH) 3500 RPM. ( 1 SET) – UL Approved, must be U.S or European brand.

3.   Kindly provide specification/brand of FCU & ACCU equipment for Air Conditioning System.

3.   Specification as per the capacity indicated on the drawing and schedule of equipment. Must be Japan, U.S or European brand.

4.   Lastly, we noticed in the BOQ provided that there is no FDAS Works. As such, we want to clarify if this is included in our Scope of Work. If so, please provide BOQ.

4.   FDAS is not included in scope of works.

5.   Mechanical Works (As stated)

(1)   Since this is a VRF system there is no refrigerant piping indicated in the detailed cost breakdown instead G.I sheet is stated. Please clarify.

(2)   In detailed cost breakdown, the ventilation equipment is repeated twice. Pleas clarify.

5.

(1) No need to detail refrigerant piping, this will be as per system of VRF. We need only price per VRF system. G.I sheet is another item.

(2) For the ITEM N.1.2.2.1-2-3 Mechanical Works Ventilating Blowers and Fans will be omitted without any cost implications.

6.   Fire protection works (as stated below)

(1)   Please clarify if the supply suction pipe specifically in the pump room is 200MM.

6.

(1) Use 200MM diameter B.I (black iron0

7.   Plumbing / Sanitary Works (as stated below)

(1)   Please provide location of the BAR screen in the STP.

7.

(1) Since STP is provisionary BAR screen will be at per site condition.

From: Square Meter Trading and Const. Corp.

§  Request to add the following that are not included on the Bill of Quantities

1.   Water Feature                  

2.   Plumbing Fixture             

3.   Stair Railing                                

4.   Handrail

5.   Elevator (included on scope of work)

6.   Furniture & Cabinet (included on scope of work)

§  BOQ must not have any alteration.

1.     Water fixture is not included in the scope of works.

2.     Plumbing Fixture is not included in the scope of works.

3.     Stair railing is included in the provision for the furniture.

4.     Handrail is included in the provision for the furniture.

5.     Elevator is included in the scope of work (see Provisional Cost).

6.     Furniture is included in the scope of work (see Provision Cost)

§  Clarification on the exact coverage of road works

§  Road works is included on site development. Bidders are encouraged to conduct site visit for more detail.

§  Clarification if Automatic Fire Detection and Alarm System is included in scope of works.  If yes, would you provide us the following:

1.   FDAS Riser Diagram

2.   Devices and Cables Specification

3.   Detailed Cost Breakdown for BOQ

§  FDAS is not included in scope of works.

From: Tokwing Construction Corp.

§  Re: Section II.12.1.b.ii.2 and Section II.12.1.b.ii.3 of Page 19 of the Bidding Documents for the Construction of NMCC Building

    “The Project Requirements”

This provision is not clear to us, particularly List of Key Personnel and List of contractor’s major equipment units.

Kindly provide further explanation or clarification on the above.

§  The List of Key Personnel are the bidder’s/contractor’s personnel, usually headed by the Project Manager, who will be deployed or assigned by the contractor for the implementation of the entire Project. The List of Key Personnel who will be assigned to the Project must also be consistent with the contractor’s Organizational Chart to be submitted as part of its tender documents.

 The List of Key Personnel stated by the bidder shall be validated accordingly by the BAC, Client and DPWH.

From: Global-V

 

1.   Limitation of furniture for this project. (Please specify the type and number of sets to be used in this project.)

1.   All bidders shall bid for lump-sum amount of P10,000,000.00. Details will be discussed with winning bidder after award of the contract. The furniture cost is a provision. For limitations please include the following: tables, chairs for all rooms & AVR  including the stairs and hand stainless railing

  2. Types of waterproofing to be used in all areas.

2.   3-ply bituminous torch-on membrane Waterproofing (for Toilets), decks and other exposed areas.

  3. Is the curtain wall is included? If yes, what is the item code of the curtain glass in detailed cost estimate? (Please clarify the window tagging shown in Plans and schedule)

3. The Curtain Wall was not included in the approved BOQ; however, there is an item for the window glasses indicating the area and no. of sets that can be used for the pricing as shown in BOQ.

  4. Detailed wall design accent

4. See Attachment

  5. Detailed granite stone accent

5. See Attachment

  6. Detailed pre-cast concrete baffle

6. See attachment

  7. Specification of Jockey Pump

7. Split case fire pump (motor driven) 750 GPM @ 250 psi 1785 RPM, Vertical Inline jockey Pump, 25 GPM, @ 250 PSI (176 TDH) 3500 RPM. ( 1 SET) – UL Approved must be U.S or European brand.

  8. Detailed of steel grating.

8. A shop drawing will provide by the winning contractor during construction and as per site condition. See sanitary plans.

II.Additional Instructions/Clarifications:

1.   Participating Bidders shall submit the following:

§  Only the first five (5) pages and last five (5) pages of the Audited Financial Statements (Eligibility Requirements / Financial Documents - Tab E);

§  Plans, Drawings and Designs indicated under Tab B-2, Financial Requirements, may not be submitted by the bidders as part of their tender documents;

§  Instead, bidders shall be required to submit the Detailed Unit Price Analysis (DUPA), Spreadsheet/Summary (Tab C-1); and

§  Submit a digital copy thereof. (under Tab E)

2.   Bidder’s PCAB License shall be at least under Category AA.

3.   The winning bidder/contractor shall be responsible for the application of the necessary permits, licenses and certificates in coordination with PAGASA.

4.   With regard to the lump sum amount indicated for the Provisional Costs for Furniture, STP, and the elevator, it must clarified that all bidders shall bid for lump-sum amount as indicated thereat. Details will be discussed with winning bidder after award of the contract.

5.   All pages of the Original Copy of the bidder’s Eligibility and Technical Components, whether original or certified true copy, shall be countersigned or initialed by the Bidder or his/her duly authorized representative. (Addendum to NOTE: Additional Instructions in the Checklist of Requirements).

6.   Kindly disregard Item No. 10 Source of Fund and Schedule of Payment in the Invitation to Bid.

For information and guidance of all prospective bidders.

 

(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC

Wall design accent

Granite stone accent detail

PRE CAST CONCRETE BAFFLE

 

 

04 January 2018

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-069-03

Subject:  “Supply, Delivery, Testing, Training, Installation and Commissioning of a Coordinated Network Composed of Six (6) Pulse Compression and Dual Polarization Doppler X-Band Radar Raingauge”; ABC Php 350,000,000.00 / PR No. 2017-11-0945 / Ref. No. IB 2017-069

This Bid Bulletin is being issued to answer clarificatory questions submitted by the Prospective Bidders for the above-cited project.
Queries of Japan Radio Company, Ltd.

Answers


1.  Does PAGASA has an existing 4.5m antenna and 50W BUC for the HUB? If yes, will PAGASA allow the winning bidder to use this?

For purposes of compatibility, the winning bidder shall be responsible for the provision of a new C-Band VSAT Hub for this purpose. As such, item F.1 (Table 1, No. 24.2 of the Terms of Reference) is hereby amended as follows:

From: PAGASA as the Main Responsible Unit

To: PAGASA as Support Unit only

2.   What is the bandwidth requirement per link? Will bidders be allowed to deviate to the given antenna specs? There is possibility that the size of the BUC might change since this will depend on the bandwidth required by the link, and the signal strength of the satellite transponder that will be used in doing the link budget calculation.

The bandwidth requirement per link shall be determined by the bidder which shall form part of its proposals.  

 

The antenna specifications are merely the minimum technical specifications of the Project. Bidders may be allowed to deviate to the given specifications, provided that the offered solution will comply accordingly with the Project’s performance requirements.

3.   Table 2 Equipment List

“3 Diesel Engine Generating Set with Auto Transfer Switch”

The quantity stated on Table 2-3 is 126 sets. Based on the system configuration, it shows 2 generators per site. Kindly clarify this matter.

Table 2-3. Equipment List (Diesel Engine Generating Set) of the TOR shall be read as “12 sets”

4.   Table 2 Equipment List

“4 Airconditioning Unit”

The quantity stated on Table 2-4 is 126 sets. Based on the system configuration, it shows 2 airconditioning units per site. Kindly clarify this matter.

Table 2-4. Equipment List (Airconditioning Unit) of the TOR shall likewise be read as “12 sets”

5.  Kindly elaborate this feature:

Section G. Item Nos.

8.0 Radar Product Server

8.1 System Features

·             Shall be able to plot data over range in client software



 

 

 

Please refer to minimum requirements mentioned in the TOR.

6.  Please provide the conditions that can be used for assimilation into numerical weather model:

Section G. Item Nos.

8.0 Radar Product Server

8.5 Hydrological Products

·              To support Numerical Weather Prediction (NWP), the radar data shall be available for assimilation into the numerical weather model.



 

 

 

Please refer to minimum requirements mentioned in the TOR.

7.  Please confirm if only one (1) set of UPS is required for Radar Data Analysis Server

10.0 Radar Data Analysis Server

10.9 Hardware

UPS: Appropriate power backup with AVR (at least 5mins backup time)

10.10 Accessories for Radar Data Analysis Server

UPS: Appropriate power backup with AVR (at least 5mins backup time)

Items 10.9 & 10.10 of the TOR shall be construed as referring to only one (1) set of UPS. However, the same must be able to support both the Server and the Printer.

8.  Please confirm if only one (1) set of UPS is required for Web Server

11.0 Web Server

11.1 Hardware

UPS: Appropriate power backup with AVR (at least 5mins backup time)

11.2 Accessories for Web Server

UPS: Appropriate power backup with AVR (at least 5mins backup time)

Items 11.1 & 11.2 of the TOR shall be construed as referring to only one (1) set of UPS.

9.  May we propose to locate the warning light inside the HMD Main Operations Center?

10.0 Radar Data Analysis Server

10.5 Warning judgment processing

     (4) Warning alert function

A caution is also invoked by using a signal tower (rotating warning light: network type)

The location of the signal warning light shall be determined during the implementation of the Project. Close coordination shall be made by the Project Management Committee to be created by PAGASA with the winning supplier.

10.  Can we use Windows Server for the Operating System?

     14.0 SCADA System

           6. Technical Specifications

           6.1 SCADA Server

           Hardware

Linux Operating System loaded with radar software to generate expected products.

The End-user Unit prefers ‘Linux Operating System’ for the Servers; however, bidders may be allowed to offer a different solution to the given specifications, provided that, the offered solution will comply accordingly with the Project’s performance requirements.

Queries of Transmolitor LXXXVIII Corp.

Answers

11.  We would like to request for an extension of bid submission to January 31, 2018 in order to give us ample time to prepare for JVA partnership.

The deadline for the submission of bids is further amended:

From: January 15, 2018;

To: January 18, 2018 @ 1:00 PM

12.  Please allow 10 years validity period for the Similar Contract.

The coverage of the bidder’s ‘Statement of All Completed Contracts that are similar in nature’ is hereby amended,

      From: three (3) years         To: five (5) years

13.  For purposes of SLCC requirement, please allow Supply, Delivery, Installation of ICT Equipment as the project entails a huge amount, this will allow more bidders to participate.

The bidder’s SLCC shall involve goods and/or related services of the same nature and complexity with the instant Project to be bid. In this case, the bidder’s statement of its Single Largest Completed Contract shall be similar in nature and complexity with the supply, delivery, testing, training, installation and commissioning of a Solid State, Pulse Compression and Dual Polarization Doppler X-Band Radar Rain Gauge.

While ICT equipment is among the components of the Project, the supply, delivery and installation thereof cannot be considered as a contract that is similar in nature and complexity to the instant Project.

14.  On the Terms of Reference Part 2, Page 3, Item 3.2 indicates that he Antenna Reflector diameter 1.2m. Please allow Antenna size of 1.0m instead of 1.2m provided that this antenna can still meet PAGASA’s required resolution.

PAGASA maintains the 1.2 meters diameter as the minimum technical requirement of the antenna reflector.

15.  On the requirement of Integration of existing Radars, please confirm that PAGASA’s respective vendors will be responsible for the timely calibration of their respective existing radars and quality control of all the data from these existing radars. Un-calibrated radars will produce distorted and inaccurate results, thereby affecting the output/results when integrated.

(This Answer addresses Query Nos. 15-17 of this SBB)

The End-user Unit will closely coordinate with the respective vendors of the Agency’s existing radars for the timely calibration and quality control of the radar data as well as securing the needed Certificate of Calibration.

16.  Please confirm that PAGASA shall provide or secure from its respective suppliers the Certificate of Calibration before Integration.

17.  For purposes of Integration, please confirm that PAGASA shall be responsible of getting the data from these existing radars and then push/dump all the data to a certain server. Otherwise, PAGASA may also require all existing radar vendors to push/dump the raw data to an available server of PAGASA.

18.  Since communication cost to the cellular operator and internet service provider, and VSAT subscription will be scoped by PAGASA, please confirm that PAGASA shall be responsible for the data transmission and its failure in any event that transmission of data is down.

The requirement is self-explanatory.

19.  Please provide the list and numbers of radars to be integrated.

The list of the Agency’s existing radar systems is indicated under Annex “A”, of this SBB.

20.  What is PAGASA’s existing SCADA System?

PAGASA’s existing SCADA is capable of monitoring camera, DEG, airconditioning units, doors, power supply. This is a separate channel, in addition to Radar monitoring function, Radar products, BITE (Built-in Test Equipment), alerts, and others.

21.  For purposes of Integration, what will be the scope/responsibility of PAGASA and of the bidder when it comes to integration of the existing radars?

For integration aspect, bidder shall be responsible for the provision of a composite image of all existing PAGASA weather radar systems including the new six (6) sets of Radar Rain Gauges. (Please refer to Section G, No. 9.0, page 15 onwards).

PAGASA, on the other hand, shall be responsible for the timely calibration of existing radars, maintenance of a smooth communication system through monthly subscription of VSAT and leased line or LTE/3G.

22.  We would like to request for a copy of “Conceptual Tower Design” to be provided by PAGASA as mentioned in the bidding documents.

Please refer to:

Annex “B” – referring to the Conceptual Design for 15m tower; and

Annex “C” – referring to the Conceptual Design for the 40 and 50m tower

23.  We would like to request for a specific tower height per site as required by PAGASA.

The following are the suggested tower heights of each station:

1)     Cauayan           50m

2)     Roxas               15m

3)     Kabankalan       15m

4)     Talacogon         40m

5)     Kabacan           40m

6)     Panabo             40m

24.  Please help verify no. of participants to attend the Factory Acceptance Testing. It was mentioned in the BOQ 5 days, 3 inspectors but in the Technical Specification mentioned 5 days, 5 PAGASA personnel.

Factory Acceptance Testing (FAT) under Section I, TOR shall be witnessed and conducted by five (5) PAGASA technical personnel/engineers for five (5) calendar days.”

25.  Please help verify number of participants to attend the Factory Training. It was mentioned in the BOQ 5 days, 5 trainees but in the Technical Specifications mentioned 5 days, 8 qualified personnel.

Likewise, Factory Training shall be conducted by the winning bidder/supplier for five (5) days to be attended by eight (8) qualified technical personnel of PAGASA.

26.  May we request for a SINGLE LINE DIAGRAM for the power system.

Please refer to:

Annex “D” – referring to the Single-Phase Diagram for the power system

27.  On site accessories (Technical Specifications Item no. 12). Please provide list of equipment and loads to be connected to UPS, for us to provide the right solution for UPS requirement.

The list of equipment to be connected to the UPS shall consist of, but not limited to the following:

-       the Radar System, including workstations/ servers

-       the data storage and communication equipment

-       the VSAT equipment

-       the CCTV

-       the Station Monitoring inputs

-       the Contact IP for SCADA, VOIP

-       the Radar Antenna Control

28.  For purposes of Integration, please specify all the file formats that the existing radar vendors will provide. We need to understand the file format in order to provide accurate integrated data.

Please refer to table below:

MANUFACTURER

FILE FORMAT

EEC Radars

Vol

VAISALA Radars

IRIS

SELEX Radars

rb5

29.  For the purposes of Integration, can all the existing radar vendors provide POLAR DATA?

The data format of PAGASA’s existing radar systems are usually converted to netCDF, UF, XML, HDF5.

30.  For the communication requirement, what is the dedicated transmission capacity that PAGASA will provide?

PAGASA needs information from X-band manufacturers regarding the maximum estimated size of the generated (and to be transmitted) data/sweep or their requirements for data transmission for us to decide (or design) the transmission capacity.

Queries of Sea and Land Technologies Pte Ltd.

Answers

31.  Request for Bid Date Extension

The deadline for the submission of bids is further amended:

From: January 15, 2018;

To: January 18, 2018 @ 1:00 PM

32.  Single Largest Contract

·   Ten years instead of 3 years?

·   Can it be two (2) sets of projects covering 25% of ABC?

The coverage of the bidder’s ‘Statement of All Completed Contracts that are similar in nature’ is hereby amended,

      From: three (3) years         To: five (5) years

Bidders may be allowed to present 2 or more similar contracts the aggregate amount of which should be equivalent to at least fifty percent (50%) of the ABC of the instant Project to be bid; and, the largest of these similar contracts must be equivalent to at least twenty-five percent (25%) of the ABC of the instant Project to be bid.

33.  This is limiting the tender to specific Solid State Technology whilst there are several who can comply by not being specific to solid state. Can we generalize the same and include or amend “The Manufacturer should have 5 years’ experience in Weather Radar or X-Band Weather Radar” and not be specific to the Solid State Technology.

(This Answer addresses Query Nos. 33-41 of this SBB)

PAGASA maintains its requirement for X-Band Dual Polarization Radar Rain Gauge using a Solid State Technology.

It must be clarified that, while PAGASA’s choice of a solid state transmitter will somehow limit this tender to a specific technology, such requirement is not alluding to only one (1) type of brand as claimed by the prospective bidder.

PAGASA’s preference of this type of technology was already substantiated in the Terms of Reference (TOR) of the Project.

34.  Meaning the same X Band Weather Radar project or any Radar Weather project?

35.  X-Band Weather Radar using Solid State Technology is a fairly new technology. Our proposal is to open it to just the Weather X- Band technology and not be specific on the dual polarization Solid State X-Band Weather Radar which maybe alluding to one Japanese brand; if we are to consider the number of years it has been supplying it.

36.  Based on the 3 cited, we would like to ask why PAGASA decided to specify Dual Polarimetric Solid State X-Band Radar, where Solid State Radar have:

a.     A longer Duty Cycle which involves longer periods of current draw specifically for remote areas where there is perceived to have a significant amount of rainfall detection.

b.    The average Duty Cycle of the Solid State X Band is 0.05% or 5% with a Pulse length of 50Micro Sec and a PRF of 1000Hz whilst the Magnetron Based X Band Radar is 0.0004 or 0.04% with a shorter pulse length of 0.8Micro sec at a PRF of 500Hz. This then translates to an average reading of 5watts which is lower than the solid state X Band Radar at 6W or more. All radar engineers know that the average power is the most important as it is the actual operating power.

c.     Also, the power draw increases during extreme weather events which may overload and incapacitate that Radar considering, it’s remotely installed, which negates the objective of “lower power consumption”.

37.    Magnetron Based X-Band Radars have more precise rainfall measurements because the sensitivity is greater than the Solid State Type.

38.    Magnetron Based X Band Radars have higher sensitivity, like 5.4 dBZ @ 25Km (0.024 mm/h) 18.1 dBZ @ 108 Km (0.23 mm/h) or even higher; against a sensitivity of 1 mm/h at 80Km as written in the TOR.

39.    The difference in sensitivity is more than 75%!!! This negates the first objective of accurately and timely forecast.

40.  Longer Reach

If the present specs on sensitivity is required, some magnetron based X-Band Weather Radar can reach more than 200km.

41.  Lesser Maintenance cost in long term for magnetron versus SST

42.  Our proposal is to relax the provisions in the experience of the technical personnel. An ECE or an Engineer with a 1 year Communications background can actually address the maintenance requirements if that is the concern. This is considering that the base technology is Radars and Communications. Most of the components are replaceable component based systems. Notwithstanding the fact that the X-Band radar is just a subset of the technology. Considering the above, the maintenance requirements of our X-band Magnetron Radar will not take 1 hour to replace and keep it running again. Also, the early provisions is appraised to limit the qualification to only 1 bidder specifically citing the fact that the required experience is a minimum of 5 years in the installation and maintenance of Weather Radars.

PAGASA’s minimum requirement shall be maintained.

Normally, projects of this nature have a longer lead time in the maintenance, development, delivery and installation. It would take 12 to 36 months to supply and deliver this project from the time the NTP is released. During the initial stages, the actual installer will be coming from the Manufacturer stationed in a foreign country. The experience then to the local engineer is supplemented with the actual installation within the project cycle.

43.  Our proposal is during the commissioning, the supplier would provide the necessary Philippine staff which would install the same and provide the necessary after sales support. The same Engineers/Technicians must hold office in PAGASA during the warranty period to provide a focused maintenance support arrangement and lessen the downtime of the radar system if and when problems arise in the warranty period. This then addresses the requirement of availability of the engineering services majoring in communications.

This matter will be thoroughly discussed by the PMC with the winning bidder prior to the implementation of the Project and shall form part of the Contract.

Queries of Clean World Trading & Supplies Inc.

Answers

44.  If we install the Hydrological software, do you have a “Oracle License for the databases? Or do we need to include the Oracle license in the proposal?

Section F (Scope of Works) of TOR only mentions Hydrological Products (Part 8.5). Please refer to minimum requirements mentioned in the TOR.

 

 

 

 

45.  It is not clear whether the Web server is a public one or PAGASA internal?

The web server for this project will be INTERNAL. PAGASA will determine the products that will be posted and will be made available in the public server.

 

 

 

 

 

46.  Extension of Opening of Bid Envelope. Originally its Dec. 26, 2018.  It is too short.  Especially when you have foreign partner. May we request the maximum extension you can grant.

The deadline for the submission of bids is further amended:

From: January 15, 2018;

To: January 18, 2018 @ 1:00 PM

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.

 

ENGR. CATALINO L. DAVIS
 Chairperson, PAGASA-BAC  



ANNEX "A"

Annex A Radar List



ANNEX "B"

Annex B Conceptual Design 15m Tower



ANNEX "C"
Annex C Conceptual Design 40 50m Tower



ANNEX "D"
Annex D Single Phase Diagram
10 January 2018

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-074-01

Subject:  “Supply, Delivery, Installation, Training and Commissioning of Scalable UPS Including Dismantling and Transfer of Old UPS”; ABC Php3,098,000.00 / P.R. No.: 2017-11-0948 / Ref. No. IB 2017-074 

This Bid Bulletin is being issued to extend the schedule of bidding activities as agreed upon during the Pre-bid Conference held on 04 January 2018.

Activities

From:

To:

Issuance of Bidding Documents

27 Dec. 2017 – 15 Jan. 2018

27 December 2017 – 25 January 2018 / from 9:00 a.m. to 4:00 p.m.

Submission of Envelopes 1 & 2

16 January 2018

26 January 2018 / on or before 09:30 a.m.

Opening of Envelopes 1 & 2

16 January 2018

26 January 2018 / 09:31 a.m.

For information and guidance of all prospective bidders.
 

(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC
10 January 2018

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-075-01

Subject: “Supply, Delivery, Installation and Commissioning of Sophos Software Update for Three (3) Years”; ABC Php2,715,000.00 / P.R. No.: 2017-11-0957 / Ref. No.: IB 2017-075

This Bid Bulletin is being issued to answer clarificatory question submitted by Powercraft Solutions and Data Infrastructure, Inc. on the above-cited project.

Query

Answer

§ Please advise if there is any revision on your SG525 requirement.  New Model is SG 550.

§ SG 525 model shall be replaced by SG550 with hardware including Network, Email, Web, Wireless and Web Server Protection.

For information and guidance of all prospective bidders.

 
(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC
10 January 2018

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-076-01

Subject: “Supply, Delivery, Installation, Testing, Training and Commissioning of 22 Multi-Function Laser Optic Disdrometer”; ABC Php33,000,000.00 / P.R. No.: 2017-10-0892 / Ref. No.  IB No. 2017-076

This Bid Bulletin is being issued to answer clarificatory questions submitted by the prospective bidder on the above-cited project.

Queries of WestPoint Engineering Supplies

Answers:

1.   For the Single Largest Completed Contract, will PAGASA accept the GAMIC ENIGMA III+ as track record as this equipment generates radar reflectivity and the Disdrometer also used for Radar Reflectivity?

1.   For the Single Largest Completed Contract, it would be best if you will submit a project similar in nature such as precipitation or rainfall sensors because the disdrometer is primarily used to measure the precipitation size and speed which is essential in determining the hydrometeor type amount and distribution. GAMIC ENIGMA III+ is a signal processor of weather radar which translates the received signal to reflectivity values that can be converted to rain rate using Z-R relations. The disdrometer also provides reflectivity and rain rate values at the surface that can be used to calibrate/derive radar’s Z-R relationships. Hence, the GAMIC ENIGMA III+ can also be used as track record for the SLCC.

2.   For SLCC, will you accept completed contracts such as Flood Early Warning System with Telemetry and Meteorological Sensors/Equipment?

2.   Flood Early Warning System with Telemetry and Meteorological Sensors/Equipment may also be used as completed contract for the SLCC since it includes instruments which are used for rainfall monitoring.

3.     For the Factory Acceptance Test and the Factory Training, can we have it at the same time?

3.   The factory acceptance test and factory training must be done in different time because the main purpose of the acceptance test is to attest the performance of the system in accordance to the specifications and functional requirements stated in the Terms of Reference (TOR) while the factory training will cover two types of training: 1.) Operation, maintenance, hardware and software familiarization, configuration and set-up,  2.) Fundamental theories and applications of the system in meteorological, hydrological and disaster mitigation activities.

For information and guidance of all prospective bidders.

 

(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC
04 January 2018

 
SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-057-02_INF


Subject:  “Construction of National Meteorological and Climate Center (NMCC) Building at Science Garden Complex, Agham Road, Diliman Quezon City” / ABC Php291,899,364.60 / P.R. No. 2017-09-0768 / Ref. No.: IB 2017-057INF


Notice is hereby issued on the extension of schedule of bidding activities to enable all prospective bidders ample time in the preparation of their bid documents:


ACTIVITY

FROM

TO

§ Issuance of Bidding Documents

29 Nov. 2017 - 10 Jan. 2018

until 18 January 2018 / from 9:00 a.m. to 4:00 p.m. / Procurement Unit, 3/F

§ Submission of Envelopes 1 & 2

11 January 2018

19 January 2018 / on or before 9:00 a.m.  / PAGASA BAC Office

§ Opening of Envelopes 1 & 2

11 January 2018

19 January 2018 / 9:01 a.m.  / PAGASA  Amihan Conference Room, 2/F

 
For information and guidance of all prospective bidders.

 

(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC
22 December 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-071-03

Subject:  “Supply and Delivery of Hydro-Meteorological Rainfall and Water Level Telemetry Monitoring System Equipment for the Cagayan River Flood Forecasting and Warning Center”; ABC Php28,000,000.00 / PR No. 2017-11-1005 / Ref. No. IB 2017-071

This Bid Bulletin is being issued to answer official queries of the prospective bidder for the above-cited project.

A.      Queries of Superserve Corporation

Answers

1.  Under Sec. 12.1 (a) ii, it states that: “The bidders SLCC similar to the contract to be bid should have been completed (within the period as provided in the Invitation to Bid) prior to the deadline for the submission and receipt of bids.”

Will the BAC consider to allow the use, for track record purposes, of a Systems Control and Data Acquisition (SCADA) project for the monitoring and control of diesel generators sets which are similar in purpose and function as the above subject project?

Statement of the supplier’s SLCC is hereby amended from: within 3 years to: within 5 years

 

 

 

Yes, provided that the products that will be supplied for this instant Project are compliant to WMO standards.

 

2.   Under Title C 3.0 of the Technical Specifications, it is required that the products shall be in compliance with the World Meteorological Organizations (WMO) standards, it shall be required that the prospective bidder or the manufacturer of the System to be offered must be duly recognized by WMO. A proof of such recognition shall be enclosed by the prospective bidders as part of the submissions.

Will it be acceptable to the BAC that the Manufacturer will provide a certification that the products are compliant with the WMO standards?



 

 

 

 

 

 

 

 

 

Yes, provided that such Certification was issued by an independent Body other than the manufacturer.

3.   Under Title C 4.0 of the Technical Specifications, it is required that the manufacturer shall be ISO certified and presently a member of the Association of HMEI (Hydro-Meteorological Equipment Industry).

According to our Principal Manufacturer, HMEI does not issue such certificates anymore. Will the BAC allow the receipt of payment to HMEI as proof that the Manufacturer is a member of this organization instead of certificates?

In the absence of such certification, any equivalent document that will show proof of the Manufacturer’s Membership will be accepted.

 

4.  Under the Technical Specifications Summary of Equipment, the solar panels shall provide the power supply to the RTU’s under items 1 and 2 and the tallied quantity is 44 units, however, the required quantity of the solar panels is only 43. Please verify the quantity of solar panels to be delivered if it will be 44 or 43 units as stated in the terms of reference.

The quantity for solar panels is hereby corrected from: 43 pcs., to: 44 pcs.

5.  Under Technical Specifications Summary of Equipment, there is no mention of a Water Level Sensor (Pressure Type) and the quantity to be supplied but under the Item E there is a specification for Water Level Sensor (Pressure Type), kindly verify if this shall form part of the supply?

5 pcs. Water Level Sensor (Pressure Type) with 10m cable shall be included in the Schedule of Requirements.

6.  Under the Terms of Payment, please specify what payment term is applicable for this subject? Does the 15% down payment apply to this project?

Payment for the entire Project shall be made by PAGASA upon its full completion and acceptance.

However, an Advance Payment not to exceed fifteen (15%) percent of the total contract amount may be granted by PAGASA, upon a written request by the SUPPLIER which shall be submitted as a contract document; and, accompanied by an irrevocable standby letter of credit or a bank guarantee of equal amount, issued by a Commercial or Universal Bank. (GPPB Circular No. 04-2010, s. 2010)

7.  For the valid certificate of distributorship, is it required that the certificate be authenticated by the Philippine embassy in the place of the manufacturer? If yes, will it be acceptable to the BAC in lieu of the authenticated certificate a receipt of payment for the same considering it takes considerable time to process and release the certificate?

Yes, it must be duly authenticated in the nearest Philippine Embassy where the principal business of the manufacturer is located.

However, considering the time constraint in the preparation of bidding documents, the BAC will allow submission of ‘scanned’ or ‘certified true copy’ of documents that need authentication, together with the copy of receipt of payment for the said certificate; provided that said documents shall be submitted to the BAC upon notification for Post-qualification purposes..

8.  Will the BAC allow a modification on the contents of the joint venture agreement? (Please see attached sample).

Yes, provided that the requirements of a Valid Joint Venture Agreement (JVA) are complied with.

9.  For the business permit can we use the 2017 issue which is set to expire this coming December 31, 2017 because there are still numerous processes prior to obtaining the business permit such as the unaudited financial statement, payment of BIR annual registration, among others?

These documents are no longer required in the bidder’s submission of Eligibility requirements. What is required under the 2016 Revised IRR of RA 9184 is the submission of a valid Certificate of Registration (under Platinum membership).

Bidder’s with expiring licenses or permits are therefore advised to immediately update their profiles with Philgeps.   

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.



             (Sgd.)
ENGR. CATALINO L. DAVIS
 Chairperson, PAGASA-BAC 
21 December 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-058-03-A & 2017-059-03-A  (TO AMEND SBB 2017-058-03 & SBB 2017-059-03)

Subject: 1. Supply, Delivery, Installation, Testing, Supervision, Training and Commissioning of Solid State C-Band Dual Polarization, Doppler Weather Radar at Barangay San Rafael, Cataingan, Masbate; ABC Php 130,000,000.00 / P.R. No.: 2017-09-0773 / Ref. No.: IB 2017-058

2. Supply, Delivery, Installation, Testing, Supervision, Training and Commissioning of Solid State C-Band Dual Polarization, Doppler Weather Radar at Barangay Cagaasan, Laoang, Northern Samar; ABC Php 130,000,000.00 // P.R. No.: 2017-09-0772 / Ref. No.: IB 2017-059

Notice is hereby issued on the extension of schedule of the bidding activities to give the prospective bidders ample time in the preparation of their bid documents and to clarify, amend and/or modify certain provisions in the bidding documents of the above-cited projects, to wit:

I.    Revised Schedule:

Activities

From

To

§ Issuance of Bidding Documents

29 Nov. - 29 Dec. 2017

29 November 2017- 12 January 2018 / from 9:00 a.m. to 4:00 p.m. / 3F Procurement Unit

§ Submission of Bid Envelopes 1 & 2

03 January 2018

15 January 2018 / on or before 10:00 a.m. at the PAGASA BAC Office

§ Opening of Bid Envelopes        1 & 2

03 January 2018

15 January 2018 / 10:01 a.m. for Radar, Masbate and 11:01 a.m. for Radar, Laoang, Northern Samar

Venue: Amihan Conference Room, 2F, PAGASA Main Bldg., BIR Road, Diliman, Quezon City

 
II.  Item 3.2.3.1 , Terms of Reference, is further amended:

From:

To:

The bidder shall submit supply record for Solid State C-Band Doppler Weather Radar fully installed for the last five (5) years with a copy of completion certificate or contract document between client and supplier.

The bidder shall submit supply record for Solid State C or S-Band Doppler Weather Radar fully installed for the last five (5) years with a copy of completion certificate or contract document between client and supplier.

For information and guidance of all prospective bidders.



                 SGD.
ENGR. CATALINO L. DAVIS
  Chairperson, PAGASA-BAC
20 December 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-071-02

Subject:  “Supply and Delivery of Hydro-Meteorological Rainfall and Water Level Telemetry Monitoring System Equipment for the Cagayan River Flood Forecasting and Warning Center”; ABC Php28,000,000.00 / PR No. 2017-11-1005 / Ref. No. IB 2017-071

This Bid Bulletin is being issued to answer official queries of the prospective bidder and clarify, amend and/or modify certain provisions in the Terms of Reference for the above-cited project, to wit:

Queries of West Point Engineering Supplies

PAGASA-BAC Answers

1.  For the Manufacturer’s Authorization of Water Level sensors, Rain Gauges, Data Loggers, Software and RTU, do we need to submit one for each Manufacturer? Just like in previous tender of the Standardization of AWS, Agusan and Mindanao River Basin FEWS, the BAC required MAF for every sensor.

The BAC maintains the same instruction regarding Manufacturer’s Authorization Form (MAF). Bidders shall submit MAF for each of the respective major components of the Project.

2.   When and what contracts are considered “similar” to the instant Project to be bid? Does the bidder should have delivered a contract which has the sensors, RTU’s and the software?

For this Project, “similar” refers to projects involving automatic acquisition of environmental parameters/field data, not limited to flood forecasting and warning applications. Thus, the completed project/s should involve supply of sensors including RTU’s and software/application.

3.   Under Section C.3.0, in compliance with WMO standards, it shall be required that the prospective bidder of the manufacturer of the system to be offered must be duly recognized by the WMO. A proof of such recognition shall be enclosed by the prospective bidder as part of its submissions. Can you elaborate on this? We were able to contact WMO and this is what they told us. “WMO only produce standards and guidelines and they do not comment to private companies”.

WMO creates policies, standards and guidelines for observation and monitoring to ensure adequate uniformity in the practices and procedures employed worldwide. Being a member, PAGASA subscribes to such policies, standards and guidelines based on their applicability to the Region.

PAGASA understands that it will take effort and time by budding private companies to be recognized by WMO. From this standpoint, PAGASA will consider bidders who are not yet recognized by WMO but will evaluate Tender with greater emphasis on past “similar” projects.

4.  Who will do the installation? On the Overview, there is “installation”. It is not clear if PAGASA will do the installation or winning bidder.

“Installation” mentioned in the Overview is a general term. It is hereby expressed in this SBB that installation will be undertaken by PAGASA, hence the terms “Supply and Delivery” in the project title.

5.  The delivery stated on Section D is 5 months. Does it mean delivery with installation or just supervision?

Delivery and supervision.


6.  May we request for minimum specifications for the Server Computer as it is not indicated in the Terms of Reference?

 

Specifications for Server Computer:

 

Processor I. Core i7-4770 (3.5G, 8mb 22nm socket LGA 1150

1 pc.

Desktop Motherboard compatible to the above Processor, Socket 1150, supports 32GB DDR3 1333/1600/MHz DIMMs, V/S/gigabit LAN, SATA3, Z87

1 pc.

PCIE Video Card, Inno 3D GTX660 TI, 2GB DDR5, 192 bit

1 pc.

Hyper X Memory, 8GB (1600C 10D3B/8G)

4 pcs.

4TB Hard Disk Drive, SATA

1 pc.

ATX Power Supply, AcBel M8 750, 700watts (750 max) with (Twin Fan) w/ casing & fans

1 pc.

23" LED Color Monitor, 1920x1080

2 pcs.

Solid State Hard Drive (SSD), 240GB

1 pc.

Logitech Keyboard and Optical Mouse, wireless

1 pc.

Optical Disk Drive, LG 24X

1 pc.

PCIE LAN CARD 2 port

1 pc.

UPS with AVR, 1050VA

1 pc.



Amendment in the Terms of Reference: Please see Annex A.

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.

 
              SGD.
ENGR. CATALINO L. DAVIS
 Chairperson, PAGASA-BAC 

Annex A
Telemetry Cagayan Specs Solar Panels 1
20 December 2017


SUPPLEMENTAL / BID BULLETIN

Addendum No.2017-069-02

Subject:  “Supply, Delivery, Testing, Training, Installation and Commissioning of a Coordinated Network Composed of Six (6) Pulse Compression and Dual Polarization Doppler X-Band Radar Raingauge”; ABC Php 350,000,000.00 / PR No. 2017-11-0945 / Ref. No. IB 2017-069

This Bid Bulletin is being issued to extend the schedule of bidding activities and answer official queries submitted by the prospective bidder for the above-cited project.

I.    Revised Schedule:

Bidding Activity

From:

To:

§  Issuance of Bidding Documents

06  - 27 December 2017 / from 9:00 a.m. to 4:00 p.m.

06  Dec. 2017 – 12 January 2018 / from 9:00 a.m. to 4:00 p.m.

§  Submission of Envelopes 1 & 2

28 December 2017 / on or before 09:00 a.m.

15 January 2018 / on or before 1:00 p.m. at the PAGASA BAC Office

§  Opening of Envelopes      1 & 2

28 December 2017 / Time schedule as stated in the Invitation to Bid

15 January 2018 / 1:01 p.m.

Venue: Amihan Conference Room, 2F, PAGASA Main Bldg., BIR Road, Diliman, Quezon City

II.  Clarificatory Questions submitted by the Prospective Bidder

Queries of West Point Engineering Supplies

PAGASA-BAC Answers

1.  For the Manufacturer’s Authorization of X-band Radar, SCADA, Software and RTU, do we need to submit one for each Manufacturer? Just like in previous tender, the BAC required MAF for every sensor.

The BAC maintains the same instruction regarding Manufacturer’s Authorization Form (MAF). Bidders shall submit MAF for each of the respective major components of the Project i.e., X-band Radars, SCADA, Software, RTU.

2.   When and what contracts are considered “similar” to the Project to be bid? Does the bidder should have delivered a contract which have the X-band Radar, Compositing, RTU’s and SCADA?

For this Project, “similar” refers to projects involving radars, not limited to X-band types. Thus, the completed project/s should involve radar/s with RTU’s, SCADA and Compositing.

3.   Under Section C.1.0, the manufacturer of the radar equipment/system to be supplied must have at least five (5) years of manufacturing experience of X-band Dual Polarization Radar rain gauge using solid state transmitter. How about the manufacturer’s experience on the compositing?

As BAC had set five (5) years for manufacturing experience, it is understandable that compositing technology may have been acquired a little later. Hence, the procuring entity sets it to three (3)-year experience on compositing.

4.  Under Section G. 4.1, can you relax the requirements to 2- +92?

PAGASA specification shall be maintained.

5.  Under Section G.14, SCADA system, can you please clarify the point: To ensure redundancy, the Telemetry Unit will have two independent IP communication links. The diagram shows two ethernet lines coming out of the RTU, contradicting what we wrote above. Which is correct?

(The downloaded file might not be clear enough to show the figure.) The original figure indicates the independent IP communication links as “dual independent network connectivity” with the “C-band Network” and “Ku-band Network”, respectively.



This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.

 
             SGD.
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC 
20 December 2017


SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-067-02

Subject:  Supply, Delivery, Installation, Testing, Training and Commissioning of Digital HF Radio Data Collection System”; ABC Php40,152,555.00 / P.R. No.: 2017-08-0710 / Ref. No.: IB 2017-067

This Bid Bulletin is being issued to answer official queries submitted by one of the prospective bidders, to wit:

Queries of American Technologies, Inc.

PAGASA-BAC Answers

1. Location of the Project (Header of the formats)

Given that this project includes 34 PAGASA sites, should we use Philippine Atmospheric, Geophysical and Astronomical Services Administration in general?



 

Yes, Philippine Atmospheric, Geophysical and Astronomical Services Administration or PAGASA is acceptable.

2. Section 7  Technical Specifications (SUPPLIER PARTICULARS – Proof of Concept)

Can you please elaborate on your expectations from prospective bidders regarding the requirement?



 

The proof of concept can be a simulation done for a point to point communication between two HF digital radio for a given time, i.e. 8:00 a.m.; 11:00 a.m.; 2:00 p.m.; 8:00 p.m.; 11:00 p.m.; 2:00 a.m.; and 5:00 a.m. This can be done with your own preferred sites.

3. Completed Projects (Largest)

Confirmation: As discussed during the prebid conference, a completed project is valid and if it was completed within 3 years, regardless of when it was awarded.

Yes, the statement is hereby confirmed.

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.



                SGD.
ENGR. CATALINO L. DAVIS
 Chairperson, PAGASA-BAC 
21 December 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-058-03 & 2017-059-03

Subject: 1. Supply, Delivery, Installation, Testing, Supervision, Training and Commissioning of Solid State C-Band Dual Polarization, Doppler Weather Radar at Barangay San Rafael, Cataingan, Masbate; ABC Php 130,000,000.00 / P.R. No.: 2017-09-0773 / Ref. No.: IB 2017-058

2. Supply, Delivery, Installation, Testing, Supervision, Training and Commissioning of Solid State C-Band Dual Polarization, Doppler Weather Radar at Barangay Cagaasan, Laoang, Northern Samar; ABC Php 130,000,000.00 // P.R. No.: 2017-09-0772 / Ref. No.: IB 2017-059

Notice is hereby issued on the extension of schedule of the bidding activities to give the prospective bidders ample time in the preparation of their bid documents and to clarify, amend and/or modify certain provisions in the bidding documents of the above-cited projects, to wit:
I.    Revised Schedule:

Activities

From

To

§ Issuance of Bidding Documents

29 Nov. - 29 Dec. 2017

29 November 2017- 12 January 2018 / from 9:00 a.m. to 4:00 p.m. / 3F Procurement Unit

§ Submission of Bid Envelopes 1 & 2

03 January 2018

15 January 2018 / on or before 10:00 a.m. at the PAGASA BAC Office

§ Opening of Bid Envelopes        1 & 2

03 January 2018

15 January 2018 / 10:01 a.m. for Radar, Masbate and 11:01 a.m. for Radar, Laoang, Northern Samar

Venue: Amihan Conference Room, 2F, PAGASA Main Bldg., BIR Road, Diliman, Quezon City

 

II.  Item 3.2.3.1 , Terms of Reference, is further amended:

From:

To:

The bidder shall submit supply record for Solid State C-Band Doppler Weather Radar fully installed for the last five (5) years with a copy of completion certificate or contract document between client and supplier.

The bidder shall submit supply record for Solid State C or S-Band or Doppler Weather Radar fully installed for the last five (5) years with a copy of completion certificate or contract document between client and supplier.

For information and guidance of all prospective bidders.

 

                 SGD.
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC
19 December 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. IB 2017-070-01_INF; 2017-071-01; 2017-072-01; 2017-073-01

Subjects:

1.  Construction of GAD Comfort Room with Quarters, Phase 1 at Iba, Zambales;  ABC Php1,200,000.13 / PR No. 2017-11-0980 / Ref. No. 2017-070_INF

2.  Supply, Delivery, Testing, and Training of Hydro-Meteorological Rainfall and Water Level Telemetry Monitoring System Equipment for the Cagayan River Flood Forecasting and Warning Center;  ABC Php28,000,000.00 / PR No. 2017-11-1005 / Ref. No. IB 2017-071

3.  Supply, Delivery, Testing and Installation of Storage Servers for Climate Monitoring and Prediction System ; ABC Php3,220,000.00 / Ref. No. IB 2017-072

4.  Design and Estimate for the Establishment of Planetarium in Mactan, Cebu and El Salvador, Misamis Oriental ; ABC Php 3,000,000.00/ PR No. 2017-04-0319  / Ref. No.: IB 2017-073

 
Notice is hereby issued on the postponement of schedule of the bidding activities, to wit:

Bidding Activity

From:

To:

Issuance of Bidding Documents

07 - 26 December 2017 / from 9:00 a.m. to 4:00 p.m.

06  – 29 December 2017 / from 9:00 a.m. to 4:00 p.m.

Submission of Envelopes 1 & 2

27 December 2017 / on or before 09:00 a.m.

03 January 2017 / on or before 09:00 a.m. at the PAGASA BAC Office

Opening of Envelopes  1 & 2

27 December 2017

03 January 2017 / 9:01 a.m.(for # 1); 9:31 a.m. (for # 2); 10:31 a.m. (for # 3); 11:01 a.m. (for # 4)

 

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.



(Sgd.)
ENGR. CATALINO L. DAVIS
 Chairperson, PAGASA-BAC 
19 December 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. IB 2017-064-01; 2017-065-01; 2017-066-01; 2017-067-01; 20­17-068-01; 2017-069-01

Subjects:

1.  Supply, Delivery, Installation, Testing and Commissioning of PAGASA Wireless Local Area Network (WLAN); ABC  Php7,200,000.00  / Ref. No. IB 2017-064 / PR No. 2017-09-0742

2.  Supply, Delivery, Installation, Testing and Commissioning of One (1) Unit Next Generation Firewall with Advance Malware Protection; ABC Php 3,980,000.00 / Ref. No.: IB 2017-065 / PR No. 2017-10-0830

3.  Supply and Delivery of FTP Client Servers, Primary Servers and Data Cabinets including mounting components; ABC Php 6,726,000.00 / Ref. No.: IB 2017-066 /PR No. 2017-10-0831

4.  Supply, Delivery, Installation, Testing, Training and Commissioning of Digital HF Radio Data Collection System; ABC Php 40,152,555.00 / Ref. No. IB 2017-067 / PR No. 2017-08-0710

5.  Supply, Delivery, Installation, Training, Testing and Commissioning of One (1) lot of Hyper Converged Mirror Forecasting; ABC Php 65,000,000.00/ Ref. No. IB 2017-068 / PR No. 2017-11-0969

6.  Supply, Delivery, Installation, Testing, Training, Installation and Commissioning of a Coordinated Network Composed of Six (6) Pulse Compression and Dual Polarization Doppler X-Band Radar Raingauge; ABC Php  350,000,000.00 / Ref. No. IB 2017-069 / PR No. 2017-11-0945

 

This Bid Bulletin is being issued to amend the schedule of the bidding activities, to wit:

Bidding Activity

From:

To:

Issuance of Bidding Documents

06  – 24 December 2017 / from 9:00 a.m. to 4:00 p.m.

06  – 27 December 2017 / from 9:00 a.m. to 4:00 p.m.

Submission of Envelopes 1 & 2

26 December 2017 / on or before 09:00 a.m.

28 December 2017 / on or before 09:00 a.m.

Opening of Envelopes      1 & 2

26 December 2017 / 09:01 a.m.

28 December 2017 / Time Schedule as stated in the Invitation to Bid

 

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.




(Sgd.)
ENGR. CATALINO L. DAVIS
 Chairperson, PAGASA-BAC 
14 December 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-060-01_INF; 2017-061-01_INF; 2017-062-01_INF

Subjects:

1. Design and Build Scheme for the Establishment of Cataingan, Masbate Doppler Weather Surveillance Tower including Provision for Water Supply System and 37.5KVA, 220 VAC, 1-ø Commercial Electric Power Supply, Electrical Service Entrance Post, Office Furniture, Fixtures, Perimeter Fence, Public Comfort Room, Security Guard House and Access Road; ABC Php25,300,000.00 / PR No. 2017-11-0992

2. Design and Build Scheme for the Establishment of Laoang, Northern Samar Doppler Weather Surveillance Tower including Provision for Water Supply System and 37.5KVA, 220 VAC, 1-ø Commercial Electric Power Supply, Electrical Service Entrance Post, Office Furniture, Fixtures, Perimeter Fence, Public Comfort Room, Security Guard House and Access Road; ABC Php25,300,000.00 / PR No. 2017-11-0993

3. Design and Build Scheme for the Establishment of Agno, Pangasinan Doppler Weather Surveillance Tower including Provision for Water Supply System and 37.5KVA, 220 VAC, 1-ø  Commercial Electric Power Supply, Electrical Service Entrance Post, Office Furniture, Fixtures, Perimeter Fence, Public Comfort Room, Security Guard House and Access Road; ABC Php25,166,000.00 / PR No. 16-0902
 
This Bid Bulletin is hereby issued to all prospective bidders to amend and/or modify certain provisions in the bidding documents of the above-entitled project as a result of the Pre-bid Conference conducted on 08 December 2017, to wit:

I.  Schedule of Bidding Activities:

Activities

From

To

§ Issuance of Bidding Documents

29 Nov. - 19 Dec. 2017

29 November - 28 December 2017 / from 9:00 a.m. to 4:00 p.m. / Procurement Unit, 3/F

§ Submission of Envelopes 1 & 2

20 December 2017

29 December 2017 / on or before 1:00 p.m.  / PAGASA BAC Office

§ Opening of Envelopes 1 & 2

20 December 2017

29 December 2017 / 1:01 p.m. for Cataingan; 2:01 p.m. for Laoang and 3:01 p.m. for Agno

Venue: Amihan Conference Room, 2/F

 

II. Additional Information/Clarifications:

§  Participating Bidders shall submit preliminary engineering plans as part of their bid proposals.

§  Detailed Unit Price Analysis (DUPA) and Spreadsheet/Summary shall also be required.  Digital copy must be included in the CD.

§  The winning Contractor shall submit all the detailed engineering plans upon award of the contract.

For information and guidance of all prospective bidders.

 
(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC
18 December 2017

 
SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-058-02 & 2017-059-02

Subject: 1. Supply, Delivery, Installation, Testing, Supervision, Training and Commissioning of Solid State C-Band Dual Polarization, Doppler Weather Radar at Barangay San Rafael, Cataingan, Masbate; ABC Php 130,000,000.00 / P.R. No.: 2017-09-0773 / Ref. No.: IB 2017-058


2. Supply, Delivery, Installation, Testing, Supervision, Training and Commissioning of Solid State C-Band Dual Polarization, Doppler Weather Radar at Barangay Cagaasan, Laoang, Northern Samar; ABC Php 130,000,000.00 // P.R. No.: 2017-09-0772 / Ref. No.: IB 2017-059

This Bid Bulletin is hereby issued to all prospective bidders to re-schedule the bidding activities and answer written queries submitted by the prospective bidder, to wit:

I.    Revised Schedule:

Activities

From

To

§ Issuance of Bidding Documents

29 Nov. - 21 Dec. 2017 / from 9:00 a.m. to 4:00 p.m. / 3F Procurement Unit

29 November - 29 December 2017 / from 9:00 a.m. to 4:00 p.m. / 3F Procurement Unit

§ Submission of Envelopes 1 & 2

22 December 2017 / on or before 2:00 p.m. at the PAGASA BAC Office

03 January 2018 / on or before 1:00 p.m. at the PAGASA BAC Office

§ Opening of Envelopes 1 & 2

22 December 2017 / 2:01 p.m. for Masbate; 3:01 p.m. for Laoang, N. Samar

03 January 2018 / 1:01 p.m. for Masbate; 2:01 p.m. for Laoang, N. Samar

Venue: PAGASA Amihan Conference Room, 2F

 

II.  Clarificatory questions submitted by Japan Radio Co., Ltd., Philippine Branch Office


QUERY

ANSWER

1) Item 8.5.2 - After the site acceptance test, the radar system and its accessories shall be further tested for endurance by completing the 30 days continuous operation. If the system passed this test then it is considered commissioned but if not a re-test shall be made again and so on until the 30 days continuous operation has been achieved.

In case the continuous operation was interrupted due to system error/alarm, will the re-test duration be based on the remaining days when the operation was stopped and not the whole 30 days?

It is clear in the provision that the system shall be able to continuously operate for 30 days before it is considered commissioned. Any alarm or error during the testing period shall constitute a fault in the system and must be corrected. This signifies that the system did not pass the process; hence, the  30-day testing period shall be repeated until the desired operational condition is achieved.  

 

2) Item No. 11.7.9 - Capable of compositing data including data from other radar system. Must have ability to automatically remap and combine data from other radar data format.

Kindly provide the data format from other manufacturers.

PAGASA Doppler Radars are of different brands but capable of converting one data format to another specifically the data format enclosed in the parenthesis (netCDF, UF, HDF5, BUFR, CSV, image-jpeg/png).

Radar data format:

a)  Raw data (i.e. Reflectivity, Doppler velocity and Dual polarization products) are in binary, UF, RB5 and NETCDF format. No processing or smoothing should be done.

b) Quality Controlled Radar Data (i.e. Reflectivity, Doppler Velocity and Dual Polarization products) are in binary, UF, RB5 and NETCDF format.  Ground clutters, sea clutters, interferences and other non-meteorological echoes are removed.

c)  All data must be in polar and decimal degrees format.

PAGASA current radar brands are as follows:

1.  EEC is using software called EDGE.

2.  VAISALA is using software called IRIS (iris).

3.  JRC is using JBIRDS.

4.  SELEX is using Rainbow5 (RB5).

 

Item 11.7.11

Item No. 11.7.114

Hydrological Products

Hourly Precipitation Array

Kindly provide sample or images.



 

 

 

The above mentioned products are standard meteorological products of a Doppler Weather Radar.

 

Item No. 11.7.11.7

Sensor & Data Integration

-METAR Observations

Kindly explain the details of METAR observations and provide the data format.



 

This provision may be disregarded.

 

Weather model display and Weather model adjustment.

This provision may be disregarded.

 

Earthquake information.

This provision may be disregarded.

Joint Typhoon Warning Center data.

This provision may be disregarded.


3)  Section 11.9 - Computing facilities/site - Suitable for 24 X 7 mode of operation.

Item No. 11.9.5 - UPS Backup time of 15 minutes with AVR

Does this mean UPS with AVR or with AVR function? A separate AVR or built-in within the UPS?

Our requirement is a UPS with separate AVR.

4) Section 11.10 - Power Supply specifications/site - 1-phase, 220 VAC, 60 Hz Mains.

Item No. 11.10.3 - Two (2) sets 15 KVA UPS in parallel with 15 minutes battery backup time.

Is the UPS for the whole building or Radar System only?

 

Item No. 11.10.5

One (1) Dehumidifier, 18 liters/day dehumidifying capacity

Where is the location of the dehumidifier? Will it be installed inside the radome or equipment room?

The two (2) 15 KVA UPS in parallel are for Radar System only.

The dehumidifier shall be located inside the radar transmitter room.

Item No. 11.10.6

Ten (10) air conditioning units, 2.5 Hp window type.

Will the location and conduit rough ins, etc, for the air conditioning units be prepared by the building contractor?

 

 

Yes, materials and labor for installation of the 10 air conditioning units shall be the winning bidder's responsibility. The winning bidder should coordinate closely with the building contractor.

5) Item No.11.12.1 - The system shall be capable of providing radar equipment monitoring (transmitter, receiver, radome, antenna and pedestal), reporting and displaying of status of radar functions to the BITE system.

What are the items to be monitored inside the radome?

The items to be monitored inside the radome are temperature and humidity.

Item No. 11.12.4 - To support Numerical Weather Prediction (NWP), the winning bidder shall ensure that the radar data shall be available for assimilation into the numerical weather model.

 

Please provide the conditions that can be used for assimilation into numerical model.

 

Radar data should be made available in the following format:

a)  Raw data (i.e. Reflectivity, Doppler velocity and Dual polarization products) are in binary, UF, RB5 and NETCDF format. No processing or smoothing should be done.

b) Quality Controlled Radar Data (i.e. Reflectivity, Doppler Velocity and Dual Polarization products) are in binary, UF, RB5 and NETCDF format.  Ground clutters, sea clutters, interferences and other non-meteorological echoes are removed.

c)  All data must be in polar and decimal degrees format.

6)    Item No. 11.13.4 - Shall provide the data format source codes.

This cannot be provided, it is not open source, and these are proprietary items. Kindly clarify this matter.

 



 

This provision may be disregarded.

Products suggested to be included:

1.  Vertical Maximum Reflectivity

2.  Wind Shear Detection

3.  Hydrometeors Classification

Topic/s suggested by the Research & Development and Training Division (RDTD) to be included in the 10 days forecasting training - Intensive training on data interpretation (separate from software operation training).

For information and guidance of all prospective bidders.

 

(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC
18 December 2017


SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-058-02 & 2017-059-02

Subject: 1. Supply, Delivery, Installation, Testing, Supervision, Training and Commissioning of Solid State C-Band Dual Polarization, Doppler Weather Radar at Barangay San Rafael, Cataingan, Masbate; ABC Php 130,000,000.00 / P.R. No.: 2017-09-0773 / Ref. No.: IB 2017-058

2. Supply, Delivery, Installation, Testing, Supervision, Training and Commissioning of Solid State C-Band Dual Polarization, Doppler Weather Radar at Barangay Cagaasan, Laoang, Northern Samar; ABC Php 130,000,000.00 // P.R. No.: 2017-09-0772 / Ref. No.: IB 2017-059

This Bid Bulletin is hereby issued to all prospective bidders to re-schedule the bidding activities and answer written queries submitted by the prospective bidder, to wit:

I.    Revised Schedule:

Activities

From

To

§ Issuance of Bidding Documents

29 Nov. - 21 Dec. 2017 / from 9:00 a.m. to 4:00 p.m. / 3F Procurement Unit

29 November - 29 December 2017 / from 9:00 a.m. to 4:00 p.m. / 3F Procurement Unit

§ Submission of Envelopes 1 & 2

22 December 2017 / on or before 2:00 p.m. at the PAGASA BAC Office

03 January 2018 / on or before 1:00 p.m. at the PAGASA BAC Office

§ Opening of Envelopes 1 & 2

22 December 2017 / 2:01 p.m. for Masbate; 3:01 p.m. for Laoang, N. Samar

03 January 2018 / 1:01 p.m. for Masbate; 2:01 p.m. for Laoang, N. Samar

Venue: PAGASA Amihan Conference Room, 2F

 

II.  Clarificatory questions submitted by Japan Radio Co., Ltd., Philippine Branch Office


QUERY

ANSWER

1) Item 8.5.2 - After the site acceptance test, the radar system and its accessories shall be further tested for endurance by completing the 30 days continuous operation. If the system passed this test then it is considered commissioned but if not a re-test shall be made again and so on until the 30 days continuous operation has been achieved.

In case the continuous operation was interrupted due to system error/alarm, will the re-test duration be based on the remaining days when the operation was stopped and not the whole 30 days?

It is clear in the provision that the system shall be able to continuously operate for 30 days before it is considered commissioned. Any alarm or error during the testing period shall constitute a fault in the system and must be corrected. This signifies that the system did not pass the process; hence, the  30-day testing period shall be repeated until the desired operational condition is achieved.  

 

2) Item No. 11.7.9 - Capable of compositing data including data from other radar system. Must have ability to automatically remap and combine data from other radar data format.

Kindly provide the data format from other manufacturers.

PAGASA Doppler Radars are of different brands but capable of converting one data format to another specifically the data format enclosed in the parenthesis (netCDF, UF, HDF5, BUFR, CSV, image-jpeg/png).

Radar data format:

a)  Raw data (i.e. Reflectivity, Doppler velocity and Dual polarization products) are in binary, UF, RB5 and NETCDF format. No processing or smoothing should be done.

b) Quality Controlled Radar Data (i.e. Reflectivity, Doppler Velocity and Dual Polarization products) are in binary, UF, RB5 and NETCDF format.  Ground clutters, sea clutters, interferences and other non-meteorological echoes are removed.

c)  All data must be in polar and decimal degrees format.

PAGASA current radar brands are as follows:

1.  EEC is using software called EDGE.

2.  VAISALA is using software called IRIS (iris).

3.  JRC is using JBIRDS.

4.  SELEX is using Rainbow5 (RB5).

 

Item 11.7.11

Item No. 11.7.114

Hydrological Products

Hourly Precipitation Array

Kindly provide sample or images.



 

 

 

The above mentioned products are standard meteorological products of a Doppler Weather Radar.

 

Item No. 11.7.11.7

Sensor & Data Integration

-METAR Observations

Kindly explain the details of METAR observations and provide the data format.



 

This provision may be disregarded.

 

Weather model display and Weather model adjustment.

This provision may be disregarded.

 

Earthquake information.

This provision may be disregarded.

Joint Typhoon Warning Center data.

This provision may be disregarded.


3)  Section 11.9 - Computing facilities/site - Suitable for 24 X 7 mode of operation.

Item No. 11.9.5 - UPS Backup time of 15 minutes with AVR

Does this mean UPS with AVR or with AVR function? A separate AVR or built-in within the UPS?

Our requirement is a UPS with separate AVR.

4) Section 11.10 - Power Supply specifications/site - 1-phase, 220 VAC, 60 Hz Mains.

Item No. 11.10.3 - Two (2) sets 15 KVA UPS in parallel with 15 minutes battery backup time.

Is the UPS for the whole building or Radar System only?

 

Item No. 11.10.5

One (1) Dehumidifier, 18 liters/day dehumidifying capacity

Where is the location of the dehumidifier? Will it be installed inside the radome or equipment room?

The two (2) 15 KVA UPS in parallel are for Radar System only.

The dehumidifier shall be located inside the radar transmitter room.

Item No. 11.10.6

Ten (10) air conditioning units, 2.5 Hp window type.

Will the location and conduit rough ins, etc, for the air conditioning units be prepared by the building contractor?

 

 

Yes, materials and labor for installation of the 10 air conditioning units shall be the winning bidder's responsibility. The winning bidder should coordinate closely with the building contractor.

5) Item No.11.12.1 - The system shall be capable of providing radar equipment monitoring (transmitter, receiver, radome, antenna and pedestal), reporting and displaying of status of radar functions to the BITE system.

What are the items to be monitored inside the radome?

The items to be monitored inside the radome are temperature and humidity.

Item No. 11.12.4 - To support Numerical Weather Prediction (NWP), the winning bidder shall ensure that the radar data shall be available for assimilation into the numerical weather model.

 

Please provide the conditions that can be used for assimilation into numerical model.

 

Radar data should be made available in the following format:

a)  Raw data (i.e. Reflectivity, Doppler velocity and Dual polarization products) are in binary, UF, RB5 and NETCDF format. No processing or smoothing should be done.

b) Quality Controlled Radar Data (i.e. Reflectivity, Doppler Velocity and Dual Polarization products) are in binary, UF, RB5 and NETCDF format.  Ground clutters, sea clutters, interferences and other non-meteorological echoes are removed.

c)  All data must be in polar and decimal degrees format.

6)    Item No. 11.13.4 - Shall provide the data format source codes.

This cannot be provided, it is not open source, and these are proprietary items. Kindly clarify this matter.

 



 

This provision may be disregarded.

Products suggested to be included:

1.  Vertical Maximum Reflectivity

2.  Wind Shear Detection

3.  Hydrometeors Classification

Topic/s suggested by the Research & Development and Training Division (RDTD) to be included in the 10 days forecasting training - Intensive training on data interpretation (separate from software operation training).

For information and guidance of all prospective bidders.

 


(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC
12 December 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-058-01 & 2017-059-01

Subject: 1. Supply, Delivery, Installation, Testing, Supervision, Training and Commissioning of Solid State C-Band Dual Polarization, Doppler Weather Radar at Barangay San Rafael, Cataingan, Masbate; ABC Php 130,000,000.00 / P.R. No.: 2017-09-0773 / Ref. No.: IB 2017-058

2. Supply, Delivery, Installation, Testing, Supervision, Training and Commissioning of Solid State C-Band Dual Polarization, Doppler Weather Radar at Barangay Cagaasan, Laoang, Northern Samar; ABC Php 130,000,000.00 // P.R. No.: 2017-09-0772 / Ref. No.: IB 2017-059

This Bid Bulletin is hereby issued to all prospective bidders to amend and/or modify certain provisions in the bidding documents of the above-entitled projects as a result of the Pre-bid Conference conducted on 07 December 2017 and to answer written queries submitted by the prospective bidders, to wit:

I.    Schedule of BIDDING ACTIVITIES:

Activities

From

To

§ Issuance of Bidding Documents

29 Nov. - 18 Dec. 2017

29 November  - 21 December 2017 / from 9:00 a.m. to 4:00 p.m. / 3F Procurement Unit

§ Submission of Envelopes 1 & 2

19 December 2017

22 December 2017 / on or before 2:00 p.m. at the PAGASA BAC Office

§ Opening of Envelopes 1 & 2

19 December 2017

22 December 2017 / 2:01 p.m. for Masbate; 3:01 p.m. for Laoang, N. Samar

Venue: PAGASA Amihan Conference Room, 2F

 

II.  Summary of clarificatory questions submitted by the Prospective Bidders


QUERY

ANSWER

1)  Request for extension of submission of bids for the bidders to have sufficient time to process documents that need consularization and other purposes

§  Extension of the submission of bids shall be until 22 December 2017 only to make room for the BAC to properly evaluate the bidders’ proposals and conclude the bidding process before the current year ends.

2)  That PAGASA-BAC allows the bidders to submit proof of receipt of the documents that need consularization while the same is on process to meet the deadline of submission of bids.       

§  Due to time constraints in the processing of consularization of bidding documents coming from the foreign partner, submission of Official Receipts and Certified True Copy of documents shall be allowed for purposes of determining the eligibility of a participating bidder provided that the same shall be made available by the bidder for post-qualification purposes.


3)  Item 3.2.3.1, TOR

From: The bidder shall submit supply record for Solid State C-Band Doppler Weather Radar fully installed for the last three (3) years with a copy of completion certificate or contract document between client and supplier.

 

To:      five (5) years

From: 11.2 Transmitter

 11.2.1 Type: Solid State Amplifier

 11.2.2 Peak Power (H + V): 800W – 2kW (400 W – 1 kW-H + 400 – 1 kW-V

To: 11.2 Transmitter

 11.2.1 Type: Solid State Amplifier

 11.2.2  Peak Power (H + V): 5 kW or better

 11.2.3  Pulse Width: 1 – 100 us or better

 11.2.4  PRF: 250 – 1200 or better

6) Qualification Documents

Are bidders allowed to use their recently awarded contract as proof of qualification?

§  Qualification of bidders pertaining to their experience that is similar in nature refers to the bidder’s completed contracts.  Hence, newly awarded contracts, including those on-going contracts, though, similar in nature, could not be exhibited by the bidder as their experience for this project.

7) Whether or not bidders will be allowed to present aggregate contracts for their single largest completed contracts that are similar in nature.

§  To encourage more participation from interested bidders, thereby achieving the very purpose of public competitive bidding, bidders shall be allowed to present at least two (2) similar contracts the aggregate of which should be equivalent to at least fifty percent (50%) of the ABC of the instant Project to be bid; the largest of these similar contracts must be at least twenty-five percent (25%) of the ABC. All contracts submitted shall be supported with complete documentary evidence.

For information and guidance of all prospective bidders.

 

(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC
12 December 2017


SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-058-01 & 2017-059-01

Subject: 1. Supply, Delivery, Installation, Testing, Supervision, Training and Commissioning of Solid State C-Band Dual Polarization, Doppler Weather Radar at Barangay San Rafael, Cataingan, Masbate; ABC Php 130,000,000.00 / P.R. No.: 2017-09-0773 / Ref. No.: IB 2017-058

2. Supply, Delivery, Installation, Testing, Supervision, Training and Commissioning of Solid State C-Band Dual Polarization, Doppler Weather Radar at Barangay Cagaasan, Laoang, Northern Samar; ABC Php 130,000,000.00 // P.R. No.: 2017-09-0772 / Ref. No.: IB 2017-059


This Bid Bulletin is hereby issued to all prospective bidders to amend and/or modify certain provisions in the bidding documents of the above-entitled projects as a result of the Pre-bid Conference conducted on 07 December 2017 and to answer written queries submitted by the prospective bidders, to wit:

I.    Schedule of BIDDING ACTIVITIES:

Activities

From

To

§ Issuance of Bidding Documents

29 Nov. - 18 Dec. 2017

29 November  - 21 December 2017 / from 9:00 a.m. to 4:00 p.m. / 3F Procurement Unit

§ Submission of Envelopes 1 & 2

19 December 2017

22 December 2017 / on or before 2:00 p.m. at the PAGASA BAC Office

§ Opening of Envelopes 1 & 2

19 December 2017

22 December 2017 / 2:01 p.m. for Masbate; 3:01 p.m. for Laoang, N. Samar

Venue: PAGASA Amihan Conference Room, 2F

 
II.  Summary of clarificatory questions submitted by the Prospective Bidders


QUERY

ANSWER

1)  Request for extension of submission of bids for the bidders to have sufficient time to process documents that need consularization and other purposes

§  Extension of the submission of bids shall be until 22 December 2017 only to make room for the BAC to properly evaluate the bidders’ proposals and conclude the bidding process before the current year ends.

2)  That PAGASA-BAC allows the bidders to submit proof of receipt of the documents that need consularization while the same is on process to meet the deadline of submission of bids.       

§  Due to time constraints in the processing of consularization of bidding documents coming from the foreign partner, submission of Official Receipts and Certified True Copy of documents shall be allowed for purposes of determining the eligibility of a participating bidder provided that the same shall be made available by the bidder for post-qualification purposes.


3)  Item 3.2.3.1, TOR

From: The bidder shall submit supply record for Solid State C-Band Doppler Weather Radar fully installed for the last three (3) years with a copy of completion certificate or contract document between client and supplier.

 

To:      five (5) years

From: 11.2 Transmitter

 11.2.1 Type: Solid State Amplifier

 11.2.2 Peak Power (H + V): 800W – 2kW (400 W – 1 kW-H + 400 – 1 kW-V

To: 11.2 Transmitter

 11.2.1 Type: Solid State Amplifier

 11.2.2  Peak Power (H + V): 5 kW or better

 11.2.3  Pulse Width: 1 – 100 us or better

 11.2.4  PRF: 250 – 1200 or better

6) Qualification Documents

Are bidders allowed to use their recently awarded contract as proof of qualification?

§  Qualification of bidders pertaining to their experience that is similar in nature refers to the bidder’s completed contracts.  Hence, newly awarded contracts, including those on-going contracts, though, similar in nature, could not be exhibited by the bidder as their experience for this project.

7) Whether or not bidders will be allowed to present aggregate contracts for their single largest completed contracts that are similar in nature.

§  To encourage more participation from interested bidders, thereby achieving the very purpose of public competitive bidding, bidders shall be allowed to present at least two (2) similar contracts the aggregate of which should be equivalent to at least fifty percent (50%) of the ABC of the instant Project to be bid; the largest of these similar contracts must be at least twenty-five percent (25%) of the ABC. All contracts submitted shall be supported with complete documentary evidence.

For information and guidance of all prospective bidders.



(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC
19 December 2017

SUPPLEMENTAL / BID BULLETIN


Addendum No. IB 2017-070-01_INF; 2017-071-01; 2017-072-01; 2017-073-01

Subjects:

  1. Construction of GAD Comfort Room with Quarters, Phase 1 at Iba, Zambales;  ABC Php1,200,000.13 / PR No. 2017-11-0980 / Ref. No. 2017-070_INF
  • Supply, Delivery, Testing, and Training of Hydro-Meteorological Rainfall and Water Level Telemetry Monitoring System Equipment for the Cagayan River Flood Forecasting and Warning Center;  ABC Php28,000,000.00 / PR No. 2017-11-1005 / Ref. No. IB 2017-071
  • Supply, Delivery, Testing and Installation of Storage Servers for Climate Monitoring and Prediction System ; ABC Php3,220,000.00 / Ref. No. IB 2017-072
  • Design and Estimate for the Establishment of Planetarium in Mactan, Cebu and El Salvador, Misamis Oriental ; ABC Php 3,000,000.00/ PR No. 2017-04-0319  / Ref. No.: IB 2017-073


Notice is hereby issued on the postponement of schedule of the bidding activities, to wit:


Bidding Activity

From:

To:

Issuance of Bidding Documents

07 - 26 December 2017 / from 9:00 a.m. to 4:00 p.m.

06  – 29 December 2017 / from 9:00 a.m. to 4:00 p.m.

Submission of Envelopes 1 & 2

27 December 2017 / on or before 09:00 a.m.

03 January 2017 / on or before 09:00 a.m. at the PAGASA BAC Office

Opening of Envelopes  1 & 2

27 December 2017

03 January 2017 / 9:01 a.m.(for # 1); 9:31 a.m. (for # 2); 10:31 a.m. (for # 3); 11:01 a.m. (for # 4)




This shall form an integral part of the Bid Documents.


For information and guidance of all participating bidders.



(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC
18 December 2017


SUPPLEMENTAL / BID BULLETIN
Addendum No. 2017-058-02 & 2017-059-02

Subject: 1. Supply, Delivery, Installation, Testing, Supervision, Training and Commissioning of Solid State C-Band Dual Polarization, Doppler Weather Radar at Barangay San Rafael, Cataingan, Masbate; ABC Php 130,000,000.00 / P.R. No.: 2017-09-0773 / Ref. No.: IB 2017-058

2. Supply, Delivery, Installation, Testing, Supervision, Training and Commissioning of Solid State C-Band Dual Polarization, Doppler Weather Radar at Barangay Cagaasan, Laoang, Northern Samar; ABC Php 130,000,000.00 // P.R. No.: 2017-09-0772 / Ref. No.: IB 2017-059


This Bid Bulletin is hereby issued to all prospective bidders to re-schedule the bidding activities and answer written queries submitted by the prospective bidder, to wit:
  1. Revised Schedule:
    Activities From To
    • Issuance of Bidding Documents
    29 Nov. - 21 Dec. 2017 / from 9:00 a.m. to 4:00 p.m. / 3F Procurement Unit 29 November - 29 December 2017 / from 9:00 a.m. to 4:00 p.m. / 3F Procurement Unit
    • Submission of Envelopes 1 & 2
    22 December 2017 / on or before 2:00 p.m. at the PAGASA BAC Office 03 January 2018 / on or before 1:00 p.m. at the PAGASA BAC Office
    • Opening of Envelopes 1 & 2
    22 December 2017 / 2:01 p.m. for Masbate; 3:01 p.m. for Laoang, N. Samar 03 January 2018 / 1:01 p.m. for Masbate; 2:01 p.m. for Laoang, N. Samar

    Venue: PAGASA Amihan Conference Room, 2F

  1. Clarificatory questions submitted by Japan Radio Co., Ltd., Philippine Branch Office
QUERY ANSWER
1) Item 8.5.2 - After the site acceptance test, the radar system and its accessories shall be further tested for endurance by completing the 30 days continuous operation. If the system passed this test then it is considered commissioned but if not a re-test shall be made again and so on until the 30 days continuous operation has been achieved.

In case the continuous operation was interrupted due to system error/alarm, will the re-test duration be based on the remaining days when the operation was stopped and not the whole 30 days?
It is clear in the provision that the system shall be able to continuously operate for 30 days before it is considered commissioned. Any alarm or error during the testing period shall constitute a fault in the system and must be corrected. This signifies that the system did not pass the process; hence, the  30-day testing period shall be repeated until the desired operational condition is achieved.   
2) Item No. 11.7.9 - Capable of compositing data including data from other radar system. Must have ability to automatically remap and combine data from other radar data format.

Kindly provide the data format from other manufacturers.
PAGASA Doppler Radars are of different brands but capable of converting one data format to another specifically the data format enclosed in the parenthesis (netCDF, UF, HDF5, BUFR, CSV, image-jpeg/png).

Radar data format:

  1. Raw data (i.e. Reflectivity, Doppler velocity and Dual polarization products) are in binary, UF, RB5 and NETCDF format. No processing or smoothing should be done.

  2. Quality Controlled Radar Data (i.e. Reflectivity, Doppler Velocity and Dual Polarization products) are in binary, UF, RB5 and NETCDF format.  Ground clutters, sea clutters, interferences and other non-meteorological echoes are removed.

  3. All data must be in polar and decimal degrees format.

PAGASA current radar brands are as follows:

  1. EEC is using software called EDGE.

  2. VAISALA is using software called IRIS (iris).

  3. JRC is using JBIRDS.

  4. SELEX is using Rainbow5 (RB5).
Item 11.7.11

Item No. 11.7.114
Hydrological Products
Hourly Precipitation Array
Kindly provide sample or images.




The above mentioned products are standard meteorological products of a Doppler Weather Radar.
Item No. 11.7.11.7

Sensor & Data Integration

-METAR Observations

Kindly explain the details of METAR observations and provide the data format.


This provision may be disregarded.
Weather model display and Weather model adjustment. This provision may be disregarded.
Earthquake information. This provision may be disregarded
Joint Typhoon Warning Center data. This provision may be disregarded.


  1. Section 11.9 - Computing facilities/site - Suitable for 24 X 7 mode of operation.

Item No. 11.9.5 - UPS Backup time of 15 minutes with AVR

Does this mean UPS with AVR or with AVR function? A separate AVR or built-in within the UPS?



Our requirement is a UPS with separate AVR.
  1. Section 11.10 - Power Supply specifications/site - 1-phase, 220 VAC, 60 Hz Mains.

Item No. 11.10.3 - Two (2) sets 15 KVA UPS in parallel with 15 minutes battery backup time.

Is the UPS for the whole building or Radar System only?


Item No. 11.10.5

One (1) Dehumidifier, 18 liters/day dehumidifying capacity

Where is the location of the dehumidifier? Will it be installed inside the radome or equipment room?



The two (2) 15 KVA UPS in parallel are for Radar System only.




The dehumidifier shall be located inside the radar transmitter room.
Item No. 11.10.6

Ten (10) air conditioning units, 2.5 Hp window type.

Will the location and conduit rough ins, etc, for the air conditioning units be prepared by the building contractor?






Yes, materials and labor for installation of the 10 air conditioning units shall be the winning bidder's responsibility. The winning bidder should coordinate closely with the building contractor.

  1. Item No.11.12.1 - The system shall be capable of providing radar equipment monitoring (transmitter, receiver, radome, antenna and pedestal), reporting and displaying of status of radar functions to the BITE system.

What are the items to be monitored inside the radome?




The items to be monitored inside the radome are temperature and humidity.
Item No. 11.12.4 - To support Numerical Weather Prediction (NWP), the winning bidder shall ensure that the radar data shall be available for assimilation into the numerical weather model.


Please provide the conditions that can be used for assimilation into numerical model.
Radar data should be made available in the following format:

  1. Raw data (i.e. Reflectivity, Doppler velocity and Dual polarization products) are in binary, UF, RB5 and NETCDF format. No processing or smoothing should be done.

  2. Quality Controlled Radar Data (i.e. Reflectivity, Doppler Velocity and Dual Polarization products) are in binary, UF, RB5 and NETCDF format.  Ground clutters, sea clutters, interferences and other non-meteorological echoes are removed.

  3. All data must be in polar and decimal degrees format.
  1. Item No. 11.13.4 - Shall provide the data format source codes.

This cannot be provided, it is not open source, and these are proprietary items. Kindly clarify this matter.


This provision may be disregarded.

Products suggested to be included:

  1. Vertical Maximum Reflectivity

  2. Wind Shear Detection

  3. Hydrometeors Classification

Topic/s suggested by the Research & Development and Training Division (RDTD) to be included in the 10 days forecasting training - Intensive training on data interpretation (separate from software operation training).

For information and guidance of all prospective bidders.



(Sgd.)

ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC
14 December 2017


SUPPLEMENTAL / BID BULLETIN
Addendum No. 2017-057-01_INF

Subject: “Construction of National Meteorological and Climate Center (NMCC) Building at Science Garden Complex, Agham Road, Diliman Quezon City” / ABC Php291,899,364.60 / P.R. No. 2017-09-0768 / Ref. No.: IB 2017-057INF

This Bid Bulletin is hereby issued to all prospective bidders to amend the schedule of bidding activities, to wit:

Activities From To
  • Issuance of Bidding Documents
29 November -                     18 December 2017 29 November  - 10 January 2017 / from 9:00 a.m. to 4:00 p.m. / Procurement Unit, 3/F
  • Submission of Envelopes 1 & 2
19 December 2017 11 January 2018 / on or before 9:00 a.m.  /  PAGASA BAC Office
  • Opening of Envelopes 1 & 2
19 December 2017 11 January 2018 / 9:01 a.m.  / PAGASA  Amihan Conference Room, 2/F

For information and guidance of all prospective bidders.



(Sgd.)

ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC
14 December 2017


SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-060-01_INF; 2017-061-01_INF; 2017-062-01_INF

Subjects:


1. Design and Build Scheme for the Establishment of Cataingan, Masbate Doppler Weather Surveillance Tower including Provision for Water Supply System and 37.5KVA, 220 VAC, 1-ø Commercial Electric Power Supply, Electrical Service Entrance Post, Office Furniture, Fixtures, Perimeter Fence, Public Comfort Room, Security Guard House and Access Road; ABC Php25,300,000.00 / PR No. 2017-11-0992


2. Design and Build Scheme for the Establishment of Laoang, Northern Samar Doppler Weather Surveillance Tower including Provision for Water Supply System and 37.5KVA, 220 VAC, 1-ø Commercial Electric Power Supply, Electrical Service Entrance Post, Office Furniture, Fixtures, Perimeter Fence, Public Comfort Room, Security Guard House and Access Road; ABC Php25,300,000.00 / PR No. 2017-11-0993


3. Design and Build Scheme for the Establishment of Agno, Pangasinan Doppler Weather Surveillance Tower including Provision for Water Supply System and 37.5KVA, 220 VAC, 1-ø  Commercial Electric Power Supply, Electrical Service Entrance Post, Office Furniture, Fixtures, Perimeter Fence, Public Comfort Room, Security Guard House and Access Road; ABC Php25,166,000.00 / PR No. 16-0902


This Bid Bulletin is hereby issued to all prospective bidders to amend and/or modify certain provisions in the bidding documents of the above-entitled project as a result of the Pre-bid Conference conducted on 08 December 2017, to wit:
  1. Schedule of Bidding Activities:

Activities

From

To

  • Issuance of Bidding Documents
29 Nov. - 19 Dec. 2017 29 November - 28 December 2017 / from 9:00 a.m. to 4:00 p.m. / Procurement Unit, 3/F
  • Submission of Envelopes 1 & 2
20 December 2017 29 December 2017 / on or before 1:00 p.m.  / PAGASA BAC Office
  • Opening of Envelopes 1 & 2
20 December 2017 29 December 2017 / 1:01 p.m. for Cataingan; 2:01 p.m. for Laoang and 3:01 p.m. for Agno

Venue: Amihan Conference Room, 2/F

  1. Additional Information/Clarifications:

  • Participating Bidders shall submit preliminary engineering plans as part of their bid proposals.
  • Detailed Unit Price Analysis (DUPA) and Spreadsheet/Summary shall also be required.  Digital copy must be included in the CD.
  • The winning Contractor shall submit all the detailed engineering plans upon award of the contract.

For information and guidance of all prospective bidders.



(Sgd.)

ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC
19 December 2017



SUPPLEMENTAL / BID BULLETIN
Addendum No. IB 2017-064-01; 2017-065-01; 2017-066-01; 2017-067-01; 2017-068-01; 2017-069-01

Subjects:

  1. Supply, Delivery, Installation, Testing and Commissioning of PAGASA Wireless Local Area Network (WLAN); ABC  Php7,200,000.00  / Ref. No. IB 2017-064 / PR No. 2017-09-0742
  • Supply, Delivery, Installation, Testing and Commissioning of One (1) Unit Next Generation Firewall with Advance Malware Protection; ABC Php 3,980,000.00 / Ref. No.: IB 2017-065 / PR No. 2017-10-0830
  • Supply and Delivery of FTP Client Servers, Primary Servers and Data Cabinets including mounting components; ABC Php 6,726,000.00 / Ref. No.: IB 2017-066 /PR No. 2017-10-0831
  • Supply, Delivery, Installation, Testing, Training and Commissioning of Digital HF Radio Data Collection System; ABC Php 40,152,555.00 / Ref. No. IB 2017-067 / PR No. 2017-08-0710
  • Supply, Delivery, Installation, Training, Testing and Commissioning of One (1) lot of Hyper Converged Mirror Forecasting; ABC Php 65,000,000.00/ Ref. No. IB 2017-068 / PR No. 2017-11-0969
  • Supply, Delivery, Installation, Testing, Training, Installation and Commissioning of a Coordinated Network Composed of Six (6) Pulse Compression and Dual Polarization Doppler X-Band Radar Raingauge; ABC Php  350,000,000.00 / Ref. No. IB 2017-069 / PR No. 2017-11-0945


This Bid Bulletin is being issued to amend the schedule of the bidding activities, to wit:


Bidding Activity

From:

To:

Issuance of Bidding Documents

06  – 24 December 2017 / from 9:00 a.m. to 4:00 p.m.

06  – 27 December 2017 / from 9:00 a.m. to 4:00 p.m.

Submission of Envelopes 1 & 2

26 December 2017 / on or before 09:00 a.m.

28 December 2017 / on or before 09:00 a.m.

Opening of Envelopes      1 & 2

26 December 2017 / 09:01 a.m.

28 December 2017 / Time Schedule as stated in the Invitation to Bid


This shall form an integral part of the Bid Documents.
For information and guidance of all participating bidders.



(Sgd.)

ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC

16 November 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-005NP-02 & 2017-006NP-01

Subjects: 1. “Supply, Delivery, Installation and Testing of Various ICT Equipment: (Lot A - Supply and Delivery of 130 sets Desktop Computers & 109 pcs. Laptops) - NP”; ABC Php18,835,000.00 / PR No. 2017-03-0281

2. “Supply, Delivery, Installation and Testing of One (1) Lot Communication Equipment” - NP; ABC Php2,189,000.00  / PR No. 2017-03-0282

This Bid Bulletin is being issued to all prospective bidders to answer official queries/request of Compucare Corporation for the delivery extension of the above-cited projects:

References:

From

To

Notice to Bidders: g) Contract Duration

Sec. 7. Technical Specifications:                  Item # 6. Period and Place of Delivery

Thirty (30) calendar days

Forty-five (45) calendar days

For information and guidance of all prospective bidders.

(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA BAC 

16 November 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-005NP-02 & 2017-006NP-01

Subjects: 1. “Supply, Delivery, Installation and Testing of Various ICT Equipment: (Lot A - Supply and Delivery of 130 sets Desktop Computers & 109 pcs. Laptops) - NP”; ABC Php18,835,000.00 / PR No. 2017-03-0281

2. “Supply, Delivery, Installation and Testing of One (1) Lot Communication Equipment” - NP; ABC Php2,189,000.00  / PR No. 2017-03-0282

This Bid Bulletin is being issued to all prospective bidders to answer official queries/request of Compucare Corporation for the delivery extension of the above-cited projects:

References:

From

To

Notice to Bidders: g) Contract Duration

Sec. 7. Technical Specifications:                  Item # 6. Period and Place of Delivery

Thirty (30) calendar days

Forty-five (45) calendar days

For information and guidance of all prospective bidders.

(Sgd.)

ENGR. CATALINO L. DAVIS

Chairperson, PAGASA BAC 

16 November 2017


SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-005NP-02 & 2017-006NP-01


Subjects: 1. “Supply, Delivery, Installation and Testing of Various ICT Equipment: (Lot A - Supply and Delivery of 130 sets Desktop Computers & 109 pcs. Laptops) - NP”; ABC Php18,835,000.00 / PR No. 2017-03-0281

2. “Supply, Delivery, Installation and Testing of One (1) Lot Communication Equipment” - NP; ABC Php2,189,000.00  / PR No. 2017-03-0282

This Bid Bulletin is being issued to all prospective bidders to answer official queries/request of Compucare Corporation for the delivery extension of the above-cited projects:
References:


From

To

Notice to Bidders: g) Contract Duration

Sec. 7. Technical Specifications:                  Item # 6. Period and Place of Delivery

Thirty (30) calendar days

Forty-five (45) calendar days

For information and guidance of all prospective bidders.



(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA BAC 
16 November 2017  

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-049-02

Subject:  “Supply, Delivery, Installation, Testing and Commissioning of Various ICT Equipment for the Sectoral Impact Modelling System (RE-BID)”; ABC Php 1,073,472.00 / P.R. No.: 2017-06-0543 / Ref. No.: IB 2017-049 

This Bid Bulletin is being issued to all prospective bidders to clarify, amend and/or modify certain provisions in the bidding documents as a result of the Pre-bid Conference held on 07 November 2017:

Additional Clarification in the Terms of Reference/Technical Specification:

§  One (1) lot Data Storage System (expansion/compatible to the existing CAD cluster storage, HUAWEI)

For information and guidance of all prospective bidders.



(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA BAC 
16 November 2017


SUPPLEMENTAL / BID BULLETIN

Addendum Nos. 2017-050-01; 2017-044-01; 2017-045-01; 2017-046-01; 2017-047-01

Subject:  1. Supply and Delivery of High-Speed Desktop Computers with 3 LED monitors (Re-bid); ABC Php2,900,000.00 / P.R. No. 2017-07-0595

2. Rehabilitation/Renovation of Hydro Meteorology Division -Staff Office and Operation Office; ABC P2,106,436.92PR Nos. 2017- 09-0773 & 2017-09-0792 / IPP# 17-09-40 & 42 / Ref. No.: IB 2017-044_INF

3. Rehabilitation/Improvement of Upper Air, Synoptic Station Building, Power House and Water System at Sitio Mayagay, Barangay Sampaloc, Tanay, Rizal; ABC  P4,347,039.38 / PR No. 2017-09-0774 / IPP# 17-09-44 / Ref. No.: IB 2017-045_INF

4. Repair/Rehabilitation of Calapan Synoptic Building, Perimeter Fence, Additional Room for Observer’s Quarter, Comfort Rooms and Storage Room at Calapan PAGASA Synoptic Station, Calapan, Mindoro; ABC  P1,795,711.23 / PR No. 2017-09-0109 / Ref. No.: IB 2017-046_INF

5.Renovation of MEIES Office at PAGASA Science Garden Complex, Agham Road, Diliman, Quezon City; ABC P4,009,159.35 / PR No. 2017-07-0614 / IPP# 17-09-41 / Ref. No.: IB 2017-047_INF


Notice is hereby issued on amendment of schedule of bidding activities due to declaration of special non-working days on November 13, 14, and 15, 2017 in NCR, Pampanga, and Bulacan due to ASEAN Summit.

1.    Request for clarification/s and/or interpretation of any part of the Bidding Documents is from 02-17 November 2017;

2.    Issuance of bidding documents is extended until 27 November 2017;  and,

3.    Opening of Bid Envelopes 1 & 2 is moved to 28 November 2017.  The original time schedule shall be maintained.

For information and guidance of all prospective bidders.



(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA BAC

16 November 2017


SUPPLEMENTAL / BID BULLETIN

Addendum Nos. 2017-050-01; 2017-044-01; 2017-045-01; 2017-046-01; 2017-047-01

Subject:  1. Supply and Delivery of High-Speed Desktop Computers with 3 LED monitors (Re-bid); ABC Php2,900,000.00 / P.R. No. 2017-07-0595

2. Rehabilitation/Renovation of Hydro Meteorology Division -Staff Office and Operation Office; ABC P2,106,436.92PR Nos. 2017- 09-0773 & 2017-09-0792 / IPP# 17-09-40 & 42 / Ref. No.: IB 2017-044_INF

3. Rehabilitation/Improvement of Upper Air, Synoptic Station Building, Power House and Water System at Sitio Mayagay, Barangay Sampaloc, Tanay, Rizal; ABC  P4,347,039.38 / PR No. 2017-09-0774 / IPP# 17-09-44 / Ref. No.: IB 2017-045_INF

4. Repair/Rehabilitation of Calapan Synoptic Building, Perimeter Fence, Additional Room for Observer’s Quarter, Comfort Rooms and Storage Room at Calapan PAGASA Synoptic Station, Calapan, Mindoro; ABC  P1,795,711.23 / PR No. 2017-09-0109 / Ref. No.: IB 2017-046_INF

5.Renovation of MEIES Office at PAGASA Science Garden Complex, Agham Road, Diliman, Quezon City; ABC P4,009,159.35 / PR No. 2017-07-0614 / IPP# 17-09-41 / Ref. No.: IB 2017-047_INF

Notice is hereby issued on amendment of schedule of bidding activities due to declaration of special non-working days on November 13, 14, and 15, 2017 in NCR, Pampanga, and Bulacan due to ASEAN Summit.

1.    Request for clarification/s and/or interpretation of any part of the Bidding Documents is from 02-17 November 2017;

2.    Issuance of bidding documents is extended until 27 November 2017;  and,

3.    Opening of Bid Envelopes 1 & 2 is moved to 28 November 2017.  The original time schedule shall be maintained.

 

For information and guidance of all prospective bidders.



(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA BAC

16 November 2017

SUPPLEMENTAL / BID BULLETIN

Addendum Nos. 2017-050-01; 2017-044-01; 2017-045-01; 2017-046-01; 2017-047-01

Subject:  1. Supply and Delivery of High-Speed Desktop Computers with 3 LED monitors (Re-bid); ABC Php2,900,000.00 / P.R. No. 2017-07-0595

2. Rehabilitation/Renovation of Hydro Meteorology Division -Staff Office and Operation Office; ABC P2,106,436.92PR Nos. 2017- 09-0773 & 2017-09-0792 / IPP# 17-09-40 & 42 / Ref. No.: IB 2017-044_INF

3. Rehabilitation/Improvement of Upper Air, Synoptic Station Building, Power House and Water System at Sitio Mayagay, Barangay Sampaloc, Tanay, Rizal; ABC  P4,347,039.38 / PR No. 2017-09-0774 / IPP# 17-09-44 / Ref. No.: IB 2017-045_INF

4. Repair/Rehabilitation of Calapan Synoptic Building, Perimeter Fence, Additional Room for Observer’s Quarter, Comfort Rooms and Storage Room at Calapan PAGASA Synoptic Station, Calapan, Mindoro; ABC  P1,795,711.23 / PR No. 2017-09-0109 / Ref. No.: IB 2017-046_INF

5.Renovation of MEIES Office at PAGASA Science Garden Complex, Agham Road, Diliman, Quezon City; ABC P4,009,159.35 / PR No. 2017-07-0614 / IPP# 17-09-41 / Ref. No.: IB 2017-047_INF

Notice is hereby issued on amendment of schedule of bidding activities due to declaration of special non-working days on November 13, 14, and 15, 2017 in NCR, Pampanga, and Bulacan due to ASEAN Summit.

1.    Request for clarification/s and/or interpretation of any part of the Bidding Documents is from 02-17 November 2017;

2.    Issuance of bidding documents is extended until 27 November 2017;  and,

3.    Opening of Bid Envelopes 1 & 2 is moved to 28 November 2017.  The original time schedule shall be maintained.

 

For information and guidance of all prospective bidders.



(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA BAC

16 November 2017

SUPPLEMENTAL / BID BULLETIN

Addendum Nos. 2017-050-01; 2017-044-01; 2017-045-01; 2017-046-01; 2017-047-01

Subject:  1. Supply and Delivery of High-Speed Desktop Computers with 3 LED monitors (Re-bid); ABC Php2,900,000.00 / P.R. No. 2017-07-0595

2. Rehabilitation/Renovation of Hydro Meteorology Division -Staff Office and Operation Office; ABC P2,106,436.92PR Nos. 2017- 09-0773 & 2017-09-0792 / IPP# 17-09-40 & 42 / Ref. No.: IB 2017-044_INF

3. Rehabilitation/Improvement of Upper Air, Synoptic Station Building, Power House and Water System at Sitio Mayagay, Barangay Sampaloc, Tanay, Rizal; ABC  P4,347,039.38 / PR No. 2017-09-0774 / IPP# 17-09-44 / Ref. No.: IB 2017-045_INF

4. Repair/Rehabilitation of Calapan Synoptic Building, Perimeter Fence, Additional Room for Observer’s Quarter, Comfort Rooms and Storage Room at Calapan PAGASA Synoptic Station, Calapan, Mindoro; ABC  P1,795,711.23 / PR No. 2017-09-0109 / Ref. No.: IB 2017-046_INF

5.Renovation of MEIES Office at PAGASA Science Garden Complex, Agham Road, Diliman, Quezon City; ABC P4,009,159.35 / PR No. 2017-07-0614 / IPP# 17-09-41 / Ref. No.: IB 2017-047_INF

Notice is hereby issued on amendment of schedule of bidding activities due to declaration of special non-working days on November 13, 14, and 15, 2017 in NCR, Pampanga, and Bulacan due to ASEAN Summit.

1.    Request for clarification/s and/or interpretation of any part of the Bidding Documents is from 02-17 November 2017;

2.    Issuance of bidding documents is extended until 27 November 2017;  and,

3.    Opening of Bid Envelopes 1 & 2 is moved to 28 November 2017.  The original time schedule shall be maintained.

 

For information and guidance of all prospective bidders.



(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA BAC

16 November 2017

SUPPLEMENTAL / BID BULLETIN

Addendum Nos. 2017-050-01; 2017-044-01; 2017-045-01; 2017-046-01; 2017-047-01

Subject:  1. Supply and Delivery of High-Speed Desktop Computers with 3 LED monitors (Re-bid); ABC Php2,900,000.00 / P.R. No. 2017-07-0595

2. Rehabilitation/Renovation of Hydro Meteorology Division -Staff Office and Operation Office; ABC P2,106,436.92PR Nos. 2017- 09-0773 & 2017-09-0792 / IPP# 17-09-40 & 42 / Ref. No.: IB 2017-044_INF

3. Rehabilitation/Improvement of Upper Air, Synoptic Station Building, Power House and Water System at Sitio Mayagay, Barangay Sampaloc, Tanay, Rizal; ABC  P4,347,039.38 / PR No. 2017-09-0774 / IPP# 17-09-44 / Ref. No.: IB 2017-045_INF

4. Repair/Rehabilitation of Calapan Synoptic Building, Perimeter Fence, Additional Room for Observer’s Quarter, Comfort Rooms and Storage Room at Calapan PAGASA Synoptic Station, Calapan, Mindoro; ABC  P1,795,711.23 / PR No. 2017-09-0109 / Ref. No.: IB 2017-046_INF

5.Renovation of MEIES Office at PAGASA Science Garden Complex, Agham Road, Diliman, Quezon City; ABC P4,009,159.35 / PR No. 2017-07-0614 / IPP# 17-09-41 / Ref. No.: IB 2017-047_INF


Notice is hereby issued on amendment of schedule of bidding activities due to declaration of special non-working days on November 13, 14, and 15, 2017 in NCR, Pampanga, and Bulacan due to ASEAN Summit.

1.    Request for clarification/s and/or interpretation of any part of the Bidding Documents is from 02-17 November 2017;

2.    Issuance of bidding documents is extended until 27 November 2017;  and,

3.    Opening of Bid Envelopes 1 & 2 is moved to 28 November 2017.  The original time schedule shall be maintained.


For information and guidance of all prospective bidders.



(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA BAC

16 November 2017 

SUPPLEMENTAL / BID BULLETIN

Addendum Nos. 2017-050-01; 2017-044-01; 2017-045-01; 2017-046-01; 2017-047-01

Subject:  1. Supply and Delivery of High-Speed Desktop Computers with 3 LED monitors (Re-bid); ABC Php2,900,000.00 / P.R. No. 2017-07-0595

2. Rehabilitation/Renovation of Hydro Meteorology Division -Staff Office and Operation Office; ABC P2,106,436.92PR Nos. 2017- 09-0773 & 2017-09-0792 / IPP# 17-09-40 & 42 / Ref. No.: IB 2017-044_INF

3. Rehabilitation/Improvement of Upper Air, Synoptic Station Building, Power House and Water System at Sitio Mayagay, Barangay Sampaloc, Tanay, Rizal; ABC  P4,347,039.38 / PR No. 2017-09-0774 / IPP# 17-09-44 / Ref. No.: IB 2017-045_INF

4. Repair/Rehabilitation of Calapan Synoptic Building, Perimeter Fence, Additional Room for Observer’s Quarter, Comfort Rooms and Storage Room at Calapan PAGASA Synoptic Station, Calapan, Mindoro; ABC  P1,795,711.23 / PR No. 2017-09-0109 / Ref. No.: IB 2017-046_INF

5.Renovation of MEIES Office at PAGASA Science Garden Complex, Agham Road, Diliman, Quezon City; ABC P4,009,159.35 / PR No. 2017-07-0614 / IPP# 17-09-41 / Ref. No.: IB 2017-047_INF

Notice is hereby issued on amendment of schedule of bidding activities due to declaration of special non-working days on November 13, 14, and 15, 2017 in NCR, Pampanga, and Bulacan due to ASEAN Summit.

1.    Request for clarification/s and/or interpretation of any part of the Bidding Documents is from 02-17 November 2017;

2.    Issuance of bidding documents is extended until 27 November 2017;  and,

3.    Opening of Bid Envelopes 1 & 2 is moved to 28 November 2017.  The original time schedule shall be maintained.

For information and guidance of all prospective bidders.



(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA BAC

10 November 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-048-01

Subject:  “Supply, Delivery, Installation, Testing, Supervision, Training and Commissioning of the Upscaling of PAGASA Integrated High Performance Computing (iHPC) System”; ABC Php150,000,000.00 / P.R. No.: 2017-08-0668 / Ref. No.: IB 2017-048

This Bid Bulletin is being issued to all prospective bidders to amend the schedule of bidding activities of the above-cited project:

Activities

Schedule/Time

Venue

§  Submission of Envelopes 1 & 2

08 December 2017 / on or before 10:00 a.m.

*Amihan Conference Room, 2/F PAGASA CO

§  Opening of Envelopes 1 & 2

08 December / 10:01 a.m.

*Amihan Conference Room, 2/F PAGASA CO

For information and guidance of all prospective bidders.



(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA BAC

10 November 2017

SUPPLEMENTAL / BID BULLETIN

Addendum Nos. 2017-049-01; 2017-005NP-01; 2017-006NP-01

Subjects:  1. “Supply, Delivery, Installation, Testing and Commissioning of Various ICT Equipment for the Sectoral Impact Modelling System (Re-bid)”; ABC Php1,073,472.00 / PR No. 2017-06-0543

2. “Supply, Delivery, Installation and Testing of Various ICT Equipment: (Lot A - Supply and Delivery of 130 sets Desktop Computers & 109 pcs. Laptops)” - NP; ABC Php18,835,000.00 / PR No. 2017-03-0281

3. “Supply, Delivery, Installation and Testing of One (1) Lot Communication Equipment” - NP; ABC Php2,189,000.00  / PR No. 2017-03-0282

Notice is hereby issued on amendment of schedule of bidding activities, as well as clarifications on the above-cited projects:

§  Issuance of bidding documents is extended until 23 November 2017. 

§  Opening of Bid Envelopes 1 & 2 is moved to 24 November 2017.  The original time schedule shall be maintained.

§  Bidders, who were previously determined as eligible for this specific project need not submit the required eligibility requirements and may avail the bidding documents free of charge.

§  Other interested bidders not deemed eligible by the BAC for the above-mentioned Projects are allowed to join; provided that, they submit the required eligibility requirements and all other bidding requirements and pay the non-refundable bidding fees indicated in the Invitation to Bid / Notice to Bidders.

§  Previous Supplemental Bid Bulletins (SBB) pertaining to the above mentioned Projects are hereby reiterated and re-issued.

For information and guidance of all prospective bidders.



(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA BAC

10 November 2017

SUPPLEMENTAL / BID BULLETIN

Addendum Nos. 2017-049-01; 2017-005NP-01; 2017-006NP-01

Subjects:  1. “Supply, Delivery, Installation, Testing and Commissioning of Various ICT Equipment for the Sectoral Impact Modelling System (Re-bid)”; ABC Php1,073,472.00 / PR No. 2017-06-0543

2. “Supply, Delivery, Installation and Testing of Various ICT Equipment: (Lot A - Supply and Delivery of 130 sets Desktop Computers & 109 pcs. Laptops)” - NP; ABC Php18,835,000.00 / PR No. 2017-03-0281

3. “Supply, Delivery, Installation and Testing of One (1) Lot Communication Equipment” - NP; ABC Php2,189,000.00  / PR No. 2017-03-0282

Notice is hereby issued on amendment of schedule of bidding activities, as well as clarifications on the above-cited projects:

§  Issuance of bidding documents is extended until 23 November 2017. 

§  Opening of Bid Envelopes 1 & 2 is moved to 24 November 2017.  The original time schedule shall be maintained.

§  Bidders, who were previously determined as eligible for this specific project need not submit the required eligibility requirements and may avail the bidding documents free of charge.

§  Other interested bidders not deemed eligible by the BAC for the above-mentioned Projects are allowed to join; provided that, they submit the required eligibility requirements and all other bidding requirements and pay the non-refundable bidding fees indicated in the Invitation to Bid / Notice to Bidders.

§  Previous Supplemental Bid Bulletins (SBB) pertaining to the above mentioned Projects are hereby reiterated and re-issued.

For information and guidance of all prospective bidders.



(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA BAC

10 November 2017


SUPPLEMENTAL / BID BULLETIN


Addendum Nos. 2017-049-01; 2017-005NP-01; 2017-006NP-01

Subjects:  1. “Supply, Delivery, Installation, Testing and Commissioning of Various ICT Equipment for the Sectoral Impact Modelling System (Re-bid)”; ABC Php1,073,472.00 / PR No. 2017-06-0543

2. “Supply, Delivery, Installation and Testing of Various ICT Equipment: (Lot A - Supply and Delivery of 130 sets Desktop Computers & 109 pcs. Laptops)” - NP; ABC Php18,835,000.00 / PR No. 2017-03-0281

3. “Supply, Delivery, Installation and Testing of One (1) Lot Communication Equipment” - NP; ABC Php2,189,000.00  / PR No. 2017-03-0282

Notice is hereby issued on amendment of schedule of bidding activities, as well as clarifications on the above-cited projects:

§  Issuance of bidding documents is extended until 23 November 2017. 

§  Opening of Bid Envelopes 1 & 2 is moved to 24 November 2017.  The original time schedule shall be maintained.

§  Bidders, who were previously determined as eligible for this specific project need not submit the required eligibility requirements and may avail the bidding documents free of charge.

§  Other interested bidders not deemed eligible by the BAC for the above-mentioned Projects are allowed to join; provided that, they submit the required eligibility requirements and all other bidding requirements and pay the non-refundable bidding fees indicated in the Invitation to Bid / Notice to Bidders.

§  Previous Supplemental Bid Bulletins (SBB) pertaining to the above mentioned Projects are hereby reiterated and re-issued.

For information and guidance of all prospective bidders.



(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA BAC

23 October 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-041-04

Subject: “Supply, Delivery, Installation, Testing, Training and Commissioning of Aviation Weather Observation System for Laoag and Zamboanga International Airports”; ABC Php 96,000,000.00 / PR2016-06-0492 / Ref. No. IB 2017-041

Notice is hereby given to all prospective bidders that the schedule for the submission and opening of bids scheduled on 27 October 2017 is further extended until 06 November 2017 @ 3:00 p.m. at ODA, Administration and Engineering Services’ Conference Room, 4th Floor PAGASA Main Building, to give them ample time in the preparation of their respective bid proposal.

In this regard, submission of documents that are not yet authenticated during the preliminary evaluation of bids will no longer be allowed.

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.

 

               (Sgd.)
ENGR. CATALINO L. DAVIS
  Chairperson, PAGASA-BAC

 
18 October 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-041-03

Subject: “Supply, Delivery, Installation, Testing, Training and Commissioning of Aviation Weather Observation System for Laoag and Zamboanga International Airports”; ABC Php 96,000,000.00 / PR2016-06-0492 / Ref. No. IB 2017-041

This Bid Bulletin is being issued to answer official queries of the prospective bidder, to wit:
Queries of Domestic Trading Corp.

PAGASA-BAC Answers:

Re: Technical specification Letter C No. 5 that states “Manufacturer and/or Bidder should be ISO certified” – Does it mean that the sensors to be supplied should be a single brand system or can the bidder offer a multi-brand system with ISO certification for each brand that will be submitted?

On requirement for Copy 1 and Copy 2 to be photocopies of the original forms.  For those documents that need notarization, would you need us to notarize each copy or have the original document notarized and then photocopied.

Bidder can offer a multi-brand system with ISO certification for each brand.

Original document shall be notarized, and then photocopied.


This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.


              (Sgd.)
ENGR. CATALINO L. DAVIS
 Chairperson, PAGASA-BAC 
11 October 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-042 & 043 - 02

Subjects: 1.“Supply, Delivery, Installation, Testing, Integration and Commissioning of Telemetered Hydrological Monitoring Network for Agusan River Basin Flood  Forecasting and Warning System (AgRBFFWS)”; ABC  Php40,401,500.00 / PR No.: 2017-05-0430 /Ref No.: IB 2017-042

2. “Supply, Delivery, Installation, Testing, Integration and Commissioning of Telemetered Hydrological Monitoring Network for Mindanao River Basin Flood Forecasting and Warning System (MRBFFWS)”; ABC Php51,380,750.00 / P.R. No.: 2017-05-0419 /Ref. No.: IB 2017-043

This Bid Bulletin is being issued to answer official queries of the prospective bidders for the above-cited projects.

Queries of East Asia Solutions Technologies Corporation

PAGASA-BAC Answers

1.  Request permission to quote a data transmission system differing from the specifications as stipulated in the TORs of Mindanao and Agusan river basins.

PAGASA maintains the minimum technical specifications stipulated in the Terms of Reference (TOR) based on the following premises:

§  There is no established system yet in the Philippines wherein we can use as baseline information. While it is true that UHF system was used in Jalaur River basin, it is still in the testing stage and needs considerable period to check its effectiveness.

§  The solution being proposed may have been tested in temperate and progressive countries but the condition in the Philippines is much different. Hence, a tangible basis must be established.

2.  Completed project similar in nature.

Request approval of previous project with PAGASA, which is the Forecaster Workstation to be used as similar completed project for this tender.

The establishment of a Forecaster’s Workstation shall not be considered as a completed contract that is “similar” in nature to the instant project to be bid for the following considerations:

§  No field monitoring stations were constructed.

§  No radio communication (UHF/VHF) was involved.

Projects that may be considered “similar” in nature are those involving telemetered field monitoring of parameters (i.e., hydrological, hydraulic, meteorological, environmental, sociological, military, among others). Mode of data transmission can be thru radio, SMS and related modern systems.

3.  Extension of closing of bid.

Request that the opening of bid be moved on October 30, 2017 to give us enough time to prepare all the documents coming from our principal abroad.

The submission/opening of bids is extended from 20 October 2017 to 27 October 2017; 9:00 a.m. at the PAGASA Amihan Conference Room.

4.  Request for one of the following alternatives:

4.1   A modification of the technical specification of rain gauges in the TORs of Mindanao and Agusan river basins.

Technical specifications of rain gauges shall be:

From:  

Accuracy:   +/- 0.5% in case of 20mm/hr or less

                  +/- 0.3% in case of 20mm/hr or more

To:      

Accuracy: +/- 0.5mm in case of 20mm/hr or less

                 +/- 3% in case of 20mm/hr or more

4.2 Permission to quote a system that is not compliant to this specification but still offers an accuracy which we deem to be the currently best in the market, being at 2% +/-.

Alternative offers or solutions to the minimum technical specifications of the instant Project may be allowed and considered; provided that they meet the requirements of the end-user.

5.  Is there a legal definition of “Joint Venture” according to Philippine law?

A. The Supreme Court has described a joint venture as an association of persons or companies jointly undertaking some commercial enterprise; generally, all contribute assets and share risks which requires a community of interest in the performance of the subject matter, a right to direct and govern the policy in connection therewith, and a duty, which may be altered by agreement to share both in profit and losses. [Kilosbayan vs, Guingona, 232 SCRA 110 (1994)]

In the case of Aurbach, et. al. v. Sanitary Wares Manufacturing Corporation, [180 SCRA 130 (1989)], the Supreme Court further explained:

 “The legal concept of a joint venture is of common law origin.  It has no precise legal definition, but it has been generally understood to mean an organization formed for some temporary purpose.  It is hardly distinguishable from the partnership, since their elements are similar—community of interest in the business, sharing of profits and losses, and a mutual right of control.  The main distinction cited by most opinions in common law jurisdiction is that the partnership contemplates a general business with some degree of continuity, while the joint venture is formed for the execution of a single transaction, and is thus of a temporary nature.  This observation is not entirely accurate in this jurisdiction, since under the Civil Code, a partnership may be particular or universal, and a particular partnership may have for its object a specific undertaking.  It would seem therefore that under Philippine law, a joint venture is a form of partnership and should thus be governed by the law of partnerships.”

Queries of West Point Engineering Supplies

PAGASA-BAC Answers

6.  We would like to request another extension of the submission/opening of bids.

Please refer to Answer # 3.

7.  When and what contracts are considered “similar” to the instant Project to be bid?

Please refer to Answer # 2.

8.  Would you allow suppliers with pending projects at PAGASA?

Suppliers with pending projects in PAGASA are allowed to participate provided that they are in good standing and are technically & financially capable to undertake these two (2) projects.

9.  For the Manufacturer’s Authorization of Water Level Sensors, Rain Gauges, Data Loggers, Servers and Radio, do we need to submit for each Manufacturer? And if our Manufacturer Partner could provide the solution we only need to submit one MAF?

Yes. A duly filled-up Manufacturer’s Authorization or Certification of Sole/Exclusive Distributorship shall be secured by the bidder for each of sensors or equipment being offered; and, shall be submitted as part of their technical proposal for the Project.  In the case, however, of a Joint Venture partnership wherein any one of the JV partners is an integrator of the entire system, the submission of a single Manufacturer’s Authorization or a Certificate of Sole/Exclusive Distributorship issued by the “integrator” partner will be considered sufficient.


10.  We would like to request the coordinates of the sites and Network Diagram in order for us to prepare the Radio Path Profile. 

Coordinates of sites and Network Diagram may be secured from focal persons of the Hydro-Meteorology Division (HMD).

Queries of Massive Integrated Tech Solutions, Inc. (MITSI)

PAGASA-BAC Answers

11.  On page 15, CPU: Dual Intel E5-2600v2 (2.6 GHz) 1x8 Cores (6 cores usable).

      Question: What do you mean "Dual Intel E5-2600v2"? Since it is clearly stated "1x8 cores" and we understand that it is a single processor.

It should be a single processor with 8 cores (1x8), with dual capability.

12.  On page 15, CPU: Dual Intel E5-2600v2 (2.6 GHz) 1x8 Cores (6 cores usable).

      Question: As per Intel Advisory, E5-2600V2 (version 2) is already End of Life (EOL), can we offer E5-2600V3 (Version 3)?

Yes, as long as the offered model will be compatible with the motherboard.

13.  On page 17, Power: Dual 750W 110 / 220 VAC @ 50/60 HZ (auto sensing)

      Question: Is it possible to have a power rating ranges of 750W - 1200W to give way for the new model of the platform?

Yes, higher power rating is better.

14.  On page 16, under Data Services Specifications: "Back up must be done in less than 3 minutes"

      Question: What is the capacity of data for the basis of 3 minutes backup? Is it a full back up?

The server must be capable to back-up one (1) Terabyte data in 3 minutes or less.  

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.


               (Sgd.)
ENGR. CATALINO L. DAVIS
  Chairperson, PAGASA-BAC 
10 October 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-041-02

Subject: “Supply, Delivery, Installation, Testing, Training and Commissioning of Aviation Weather Observation System for Laoag and Zamboanga International Airports”; ABC Php 96,000,000.00 / PR2016-06-0492 / Ref. No. IB 2017-041

This Bid Bulletin is being issued to answer official queries of the prospective bidders, to wit:

Queries of West Point Engineering Supplies

PAGASA-BAC Answers:

1.  Request for another extension of the submission/opening of bids.

The submission/opening of bids is extended from 23 October 2017 to 27 October 2017; 11:00 a.m. at the PAGASA Amihan Conference Room.

2.  Will PAGASA consider radar signal processor as similar in nature?

§ Similar projects are only those projects/contracts which are similar to the establishment of automated weather observation system for airport. 

§ Supply and delivery of radar parts are not considered similar in nature.

Query of Domestic Trading Corp.

PAGASA-BAC Answers:

 Terms of Reference /Technical Specification

g.  Rainfall Sensor  - 2 sets

Conflict between the specification of the   Rainfall Sensor :

§     Aperture diameter: 225 mm

§     Aperture size: 400 mm2

The correct specification of the 2 sets Rainfall Sensor s shall be:

§  Aperture diameter: 225 mm

§  Aperture size: 400 cm2


This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.

 
              (Sgd.)
ENGR. CATALINO L. DAVIS
 Chairperson, PAGASA-BAC 
03 October 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-042 & 043 - 01

Subjects: 1. “Supply, Delivery, Installation, Testing, Integration and Commissioning of Telemetered Hydrological Monitoring Network for Agusan River Basin Flood Forecasting and Warning System (AgRBFFWS)”; ABC  Php40,401,500.00 / PR No.: 2017-05-0430  / Ref No.: IB 2017-042


2. “Supply, Delivery, Installation, Testing, Integration and Commissioning of Telemetered Hydrological Monitoring Network for Mindanao River Basin Flood Forecasting and Warning System (MRBFFWS)”; ABC Php51,380,750.00 / P.R. No.: 2017-05-0419  / Ref. No.: IB 2017-043


This Bid Bulletin is being issued to move the original schedule of bidding activities, to enable the participating bidders ample time in the preparation of their respective bid documents.

I.   Revised Schedule
 

Activity

From

To

Venue

1.    Issuance of Bidding Documents

14 Sept.– 03 Oct. 2017

14 Sept.– 19 October 2017 /      from 09:00 a.m. to 04:00 p.m.

Procurement Unit, 3/F PAGASA

2.    Submission of Bid Envelopes 1 & 2

04 October 2017

20 October 2017 / on or before 09:30 a.m.

PAGASA BAC Office  or at the Administrator’s Office Conference Room, 4/F PAGASA

3.    Opening of Bid Envelopes 1 & 2

04 October 2017

20 October 2017 

09:31 a.m. (Agusan project)

10:31 a.m. ( Mindanao project)

*Administrator’s Office Conference Room, 4/F PAGASA

      *  subject to change


This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.
 

                (Sgd.)
ENGR. CATALINO L. DAVIS
   Chairperson, PAGASA-BAC

 

 
02 October 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-041-01

Subject: “Supply, Delivery, Installation, Testing, Training and Commissioning of Aviation Weather Observation System for Laoag and Zamboanga International Airports”; ABC Php 96,000,000.00 / PR2016-06-0492 / Ref. No. IB 2017-041

This Bid Bulletin is being issued to all prospective bidders to reschedule the submission and opening of bids and to answer official queries submitted by the prospective bidders, to wit:

I.   Revised Schedule  

Activity

From

To

Venue

1.    Issuance of Bidding Documents

14 Sept.– 03 Oct. 2017

14 Sept.– 20 Oct. 2017 / from 9:00 a.m. to 4:00 p.m.

Procurement Unit, 3/F PAGASA

2.    Submission of Envelopes 1 & 2

04 October 2017

23 October 2017 / on or before 10:00 a.m.

PAGASA BAC Office  or at the Administrator’s Office Conference Room, 4/F PAGASA

3.    Opening of Envelopes 1 & 2

04 October 2017

23 October 2017 / 10:01 a.m.

*Administrator’s Office Conference Room, 4/F PAGASA

      *  subject to change


II.   Answers to Official Queries/Clarifications of the Prospective Bidders:

Domestic Trading Corp.

PAGASA-BAC Answers:

Reference: TOR Letter E. Bid Proposal Contents

1. Are we required to do site inspection with signed certificate by PAGASA personnel assigned at site, to be able to comply with the requirement?

All interested bidders are required to conduct actual ocular site inspection and coordination with the local PAGASA Aviation Meteorological Office and airport tower office (CAAP), as stated in the last bullet of Section G of the Terms of Reference, which reads:

“Bidders must conduct actual site survey to have accurate information and assessment.”

 

§ Bidders must submit installation plans for civil works, equipment, networking, method of installation and other requirements pertinent to the evaluation of proposals. 

§ Bidders must secure and submit a certification from the local PAGASA Aviation Met. Office and local CAAP office that inspection was actually conducted, in their bid proposal.

2. May we also request standard specifications of trenching, excavations of communications lines (depth and width).

As a matter of reference and standard, bidders are encouraged to refer to the attached civil works plans from previous PAGASA AWOS installation. It is also encouraged that bidders shall coordinate with the office of CAAP for the local acceptable standards as well as compliance with international ICAO standards. Civil works implementation shall comply with accepted practices for digging works, trench layout, batter-board layout, conduit/cable layout including warning mesh, power and signal cabling works, etc.  Civil works costing for each site installation shall be included in the proposal. (Detailed Cost Breakdown)

3. May we request that the communications will be radio link and LAN as backup?

The bidders are encouraged to conduct actual site survey and ocular inspection with proper coordination with the local PAGASA aviation meteorological office and local airport tower office (CAAP) in order to provide a comprehensive technical proposal as well as the best and suitable installation methodology including the appropriate communication link. The bidders may provide a hybrid connectivity proposal that will address maximum uptime operation of the system with very minimal disruption. Proposals shall provide backup and redundancy measures for connections between sensors to PAGASA local aviation office as well as with the airport tower.

 West Point Engineering Supplies

PAGASA-BAC Answers:

1.  Request for extension of the submission/opening of bids.

1. As stated in the Revised Schedule.

2. When and what contracts are considered “similar” to the instant Project to be bid?

2. Similar projects shall be those projects/contracts which are similar to the establishment of weather observation system for airport.

3. Reference:  Section F Technical Specifications for Meteorological Station

c. Runway Visual Range (2 sets) with Background Luminance Meter (1 set) and Present Weather Sensor ( set)

§ Request to open the sensor type.

3. The PAGASA specified for a Transmissometer type sensor for the Runway Visual Range in order to promote standardization of Aviation Weather Observing Station installations of PAGASA as well as the requirement for a greater sampling volume of air between the two transmissometer sensors in the runway field.

Bidders are encouraged to provide proposals using the specified sensor type which should comply with the required deliverables and performance characteristics.



III. Additional Clarification - All deliverables must be stated in the “Detailed Cost Breakdown” prescribed format.

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.

 

                 (Sgd.)
ENGR. CATALINO L. DAVIS
  Chairperson, PAGASA-BAC 
02 October 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-040-02

Subject:  “Supply, Testing, Delivery, Installation, Configuration, Training and Commissioning of Interactive Digital Information System (IDIS) Intended for the Information, Branding, Advertising and Promotion of PAGASA Products and Services”; ABC Php3,711,200.00 / P.R. No. 2017-06-0492

This Bid Bulletin is being issued to all prospective bidders to clarify, amend and/or modify certain provisions in the bidding documents and to answer official request of the prospective bidder, Fastlink Computer Co. on the delivery period:

TERMS OF REFERENCE:

From:

To:

D. Delivery Period

    The winning bidder shall supply and deliver the set of equipment (30 c.d.) calendar days…

 

within sixty (60) calendar days…

F.  Bill of Quantity

55" Touchscreen Monitor with Carrying Case (for Mobile IDIS) – 7 sets

55" Touchscreen Monitor or better with Carrying Case (for Mobile IDIS) – 7 sets

G. Technical Specifications

     7. Content Management Workstation

To include 19.5 inch flat screen monitor or better

     9. Surge Arrest

         Supports:  USB flask disk and SD card playback USB/SD card folders change

- deleted -

H. PAGASA BRANDING …….

     PAGASA will provide the design of “Ella the Umbrella” and its official LOGO with “PAGASA, The Weather and Climate Authority” and it must be strictly followed due to patent rights.

PAGASA will provide the design of “Ella the Umbrella” and its official LOGO with “PAGASA, The Weather and Climate Authority” and it must be strictly followed. The agency tagline/slogan “Tracking the sky, helping the country” in arial, italic, black font shall be included.

I.      TRAINING

The winning proponent must provide two (2) batches of end-user and administration training in PAGASA Central Office minimum of ten (10) person/batch, including course materials, certificate of attendance, lunch and AM/PM snacks.

Additional statement:

Moreover, roundtrip airfares of six (6) PRSD training participants: one (1) from NL-PRSD (Tuguegarao), one (1) from SL-PRSD (Legaspi), two (2) from Vis-PRSD (Cebu) and two (2) from Min-PRSD (CDO) shall be provided by the winning bidder.



This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.

 

                (Sgd.)
ENGR. CATALINO L. DAVIS
  Chairperson, PAGASA-BAC 
28 September 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. IB 2017-032-06

Subject:  “Supply, Delivery, Installation, Testing, Training and Commissioning of Severe Weather Early Warning System Based on Total Lightning Detection”; ABC Php120,000,000.00 / PR No. 2017-05-0449 / Ref. No. IB 2017-2017-032

This Bulletin is hereby issued to answer queries submitted in writing by the prospective bidders for the project.

I.  ANSWER TO QUERIES OF TRANSMOLITOR TECHNOLOGIES CORPORATION

1.  Item G 4d. Lightning Detection Network Data Management System (LDN DMS), Convective Rainfall Estimates:

The bidder can provide alternate solution that will comply with the requirements.  Bidders are encouraged to present their methodology in their proposals.

Estimation of thunderstorm rainfall intensity using lightning densities and flash rates is not a proprietary technology of any one organization or company. The principles have appeared in research for the past decade. Presentations at scientific conferences and industry trade shows have detailed the R&D behind convective rainfall intensity estimates derived from lightning data generated by space instruments and terrestrial sensor networks of various density. This component is available from leading providers and has been operationalized by a sufficient number ofNational Hydrological Meteorological Services.

PAGASA intends to use weather radar information first and foremost, to be supplemented with high quality lightning data. This is standard practice among global NMHS. The simulated radar information requested here is intended as secondary guidance i.e. backup and gapfill for PAGASA’s radar data. It is also intended to help in cases of masking when intensive rainfall close to a radar attenuates the signal.

Bidders are requested to indicate compliance with this requirement and submit materials informing PAGASA of limitations (if any) of their algorithms that present lightning in dBZ within the RWDDS and/or APIs provided.

2.  Item G 4c. Lightning Detection Network Data Management System (LDN DMS), Severe Weather Weanings Based on Total Lightning

The bidder can provide their own solution to the requirements.  Bidders are encouraged to present alternate method that will comply to the required deliverables.  The term “total lightning” is not a proprietary technology, it pertains to the detection of both cloud-to-cloud and cloud-to-ground lightning.   Almost all major manufacturers of lightning detection technology are using this terminology

Thunderstorm identification, tracking, and alerting based on lightning cell characteristics such as densities, heights of IC, and/or flash rates is a key requirement of PAGASA end-users. This is not a proprietary technology of any one organization or company. The term “total lightning” i.e. the aggregate of CG and IC has appeared in research for over 20 years. According to PAGASA research there are several global suppliers offering total lightning detection and automated thunderstorm warnings based on it. This component has been operationalized by a sufficient number of National Hydrological Meteorological Services.

PAGASA intends to use weather radar information first and foremost, to be supplemented with high quality lightning data. This is standard practice among global NMHS. Within this context, derivative software products and combined packages offered by global suppliers enhance the value of lightning data to PAGASA end-users.

3.  Section F. System Overview:

A response on this item was provided in SUPPLEMENTAL / BID BULLETIN Addendum No. IB 2017-032-03. The Automatic Weather Station (AWS) and LDS may be located side by side at the individual PAGASA facilities listed in the site location list.

PAGASA routinely procures supporting technologies and associated services to enhance its capacity. Data solutions that integrate multiple data sets i.e. AWS and LDS are offered by a number of global suppliers. Furthermore they offer best value for PAGASA end-users.

4.  Item G 3b. Installation Hardware for Integrated LDS/AWS:

The bidder can provide alternate solution that will comply with the requirements.  Bidders are encouraged to present their methodology in their proposals.  

PAGASA has accurately surveyed available solutions and solicited materials from industry. The tender requires available technology that benefits PAGASA end-users and maximizes value.

PAGASA maintains high level of data quality. Requirements for AWS specifications and number of stations are detailed in the TOR. Bidders shall submit all relevant information with their bid response.

Please refer to earlier statement regarding the AWS features and requirements in this SBB.

5.  Request for  Extension of Bid Submission up to 23 October 2017:

06 October 2017 is the maximum allowable deadline for submission and receipt of bids / Bid Opening.

II.  ANSWER TO QUERIES OF WESTPOINT ENGINEERING SUPPLIES

Query 1: If awarded to the Winning Bidder, is it possible to request an advance payment against a bank guarantee of letter of credit and remaining balance could possible a progressive billing payment as well? Please advise.

Answer: Advance payment not to exceed 15% of the contract amount shall be allowed  upon submission of an irrevocable letter of credit or bank guarantee issued by a Universal or Commercial Bank, and paid within sixty (60) calendar days from signing of the contract. The irrevocable letter of credit or bank guarantee must be for an equivalent amount, shall remain valid until the goods are delivered, and accompanied by a claim for an advance payment. (Sec. 4.5 of the 2016 Revised IRR - Annex D). There shall be no progress billing.  The remaining balance shall be paid upon completion and final acceptance of the project.

      Query 2. On suggestion to amend the Range and Accuracy on Air Temperature, Air Pressure and Solar Radiation.

Answer: The technical specifications stated in the Terms of Reference for the project shall be maintained.


This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.



                 (Sgd.)

ENGR. CATALINO L. DAVIS
  Chairperson, PAGASA-BAC 
28 September 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. IB 2017-032-07

Subject:  “Supply, Delivery, Installation, Testing, Training and Commissioning of Severe Weather Early Warning System Based on Total Lightning Detection”; ABC Php120,000,000.00 / PR No. 2017-05-0449 / Ref. No. IB 2017-2017-032

This Bid Bulletin is being issued to all prospective bidders to amend the schedule of bidding activities as per Addendum No. IB 2017-032-04, issued on 20 September 2017:

Revised Schedule:

Activities

From

To

§ Submission of Bid Envelopes 1 & 2

05 October 2017

06 October 2017 / on or before 1:00 p.m.; PAGASA BAC Office

§ Opening of Bid Envelopes 1 & 2

05 October 2017

06 October 2017 / 1:01 p.m.;  Administrator’s Office Conference Room, 4F PAGASA Central Office

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.


                 (Sgd.)
ENGR. CATALINO L. DAVIS
  Chairperson, PAGASA-BAC 
28 September 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. IB 2017-032-06

Subject:  “Supply, Delivery, Installation, Testing, Training and Commissioning of Severe Weather Early Warning System Based on Total Lightning Detection”; ABC Php120,000,000.00 / PR No. 2017-05-0449 / Ref. No. IB 2017-2017-032

This Bulletin is hereby issued to answer queries submitted in writing by the prospective bidders for the project.

I.  ANSWER TO QUERIES OF TRANSMOLITOR TECHNOLOGIES CORPORATION

1.  Item G 4d. Lightning Detection Network Data Management System (LDN DMS), Convective Rainfall Estimates:

The bidder can provide alternate solution that will comply with the requirements.  Bidders are encouraged to present their methodology in their proposals.

Estimation of thunderstorm rainfall intensity using lightning densities and flash rates is not a proprietary technology of any one organization or company. The principles have appeared in research for the past decade. Presentations at scientific conferences and industry trade shows have detailed the R&D behind convective rainfall intensity estimates derived from lightning data generated by space instruments and terrestrial sensor networks of various density. This component is available from leading providers and has been operationalized by a sufficient number ofNational Hydrological Meteorological Services.

PAGASA intends to use weather radar information first and foremost, to be supplemented with high quality lightning data. This is standard practice among global NMHS. The simulated radar information requested here is intended as secondary guidance i.e. backup and gapfill for PAGASA’s radar data. It is also intended to help in cases of masking when intensive rainfall close to a radar attenuates the signal.

Bidders are requested to indicate compliance with this requirement and submit materials informing PAGASA of limitations (if any) of their algorithms that present lightning in dBZ within the RWDDS and/or APIs provided.

2.  Item G 4c. Lightning Detection Network Data Management System (LDN DMS), Severe Weather Weanings Based on Total Lightning

The bidder can provide their own solution to the requirements.  Bidders are encouraged to present alternate method that will comply to the required deliverables.  The term “total lightning” is not a proprietary technology, it pertains to the detection of both cloud-to-cloud and cloud-to-ground lightning.   Almost all major manufacturers of lightning detection technology are using this terminology

Thunderstorm identification, tracking, and alerting based on lightning cell characteristics such as densities, heights of IC, and/or flash rates is a key requirement of PAGASA end-users. This is not a proprietary technology of any one organization or company. The term “total lightning” i.e. the aggregate of CG and IC has appeared in research for over 20 years. According to PAGASA research there are several global suppliers offering total lightning detection and automated thunderstorm warnings based on it. This component has been operationalized by a sufficient number of National Hydrological Meteorological Services.

PAGASA intends to use weather radar information first and foremost, to be supplemented with high quality lightning data. This is standard practice among global NMHS. Within this context, derivative software products and combined packages offered by global suppliers enhance the value of lightning data to PAGASA end-users.

3.  Section F. System Overview:

A response on this item was provided in SUPPLEMENTAL / BID BULLETIN Addendum No. IB 2017-032-03. The Automatic Weather Station (AWS) and LDS may be located side by side at the individual PAGASA facilities listed in the site location list.

PAGASA routinely procures supporting technologies and associated services to enhance its capacity. Data solutions that integrate multiple data sets i.e. AWS and LDS are offered by a number of global suppliers. Furthermore they offer best value for PAGASA end-users.

4.  Item G 3b. Installation Hardware for Integrated LDS/AWS:


The bidder can provide alternate solution that will comply with the requirements.  Bidders are encouraged to present their methodology in their proposals.  

PAGASA has accurately surveyed available solutions and solicited materials from industry. The tender requires available technology that benefits PAGASA end-users and maximizes value.

PAGASA maintains high level of data quality. Requirements for AWS specifications and number of stations are detailed in the TOR. Bidders shall submit all relevant information with their bid response.

Please refer to earlier statement regarding the AWS features and requirements in this SBB.

5.  Request for  Extension of Bid Submission up to 23 October 2017:

06 October 2017 is the maximum allowable deadline for submission and receipt of bids / Bid Opening.


II.  ANSWER TO QUERIES OF WESTPOINT ENGINEERING SUPPLIES

Query 1: If awarded to the Winning Bidder, is it possible to request an advance payment against a bank guarantee of letter of credit and remaining balance could possible a progressive billing payment as well? Please advise.

Answer: Advance payment not to exceed 15% of the contract amount shall be allowed  upon submission of an irrevocable letter of credit or bank guarantee issued by a Universal or Commercial Bank, and paid within sixty (60) calendar days from signing of the contract. The irrevocable letter of credit or bank guarantee must be for an equivalent amount, shall remain valid until the goods are delivered, and accompanied by a claim for an advance payment. (Sec. 4.5 of the 2016 Revised IRR - Annex D). There shall be no progress billing.  The remaining balance shall be paid upon completion and final acceptance of the project.

      Query 2. On suggestion to amend the Range and Accuracy on Air Temperature, Air Pressure and Solar Radiation.

Answer: The technical specifications stated in the Terms of Reference for the project shall be maintained.


This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.


                  (Sgd.)

ENGR. CATALINO L. DAVIS
  Chairperson, PAGASA-BAC 
27 September 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. IB 2017-032-05

Subject:  “Supply, Delivery, Installation, Testing, Training and Commissioning of Severe Weather Early Warning System Based on Total Lightning Detection”; ABC Php120,000,000.00 / PR No. 2017-05-0449 / Ref. No. IB 2017-2017-032

This Bulletin is hereby issued to amend and/or modify certain provisions in the bidding documents of the above-entitled project as a result of the 2nd Pre-bid Conference conducted on 19 September 2017.

I.     Deliverables listed below shall be stated in the Detailed Cost Breakdown:

Qty./Unit

Description

Unit Cost             (in Php)

Total Cost

(in Php)

Hardware

28 sets

Lightning Detection Station

28 sets

Automatic Weather Station

28 sets

Solar Backup Power

1 lot

Shipping and taxes

Software and cloud-based access for 10 years (tax included)

10 years

Lightning Detection Network Data Management System

10 years

Mesoscale AWS Data Management System

10 years

Sensor-based Weather Forecasting System

10 years

Real-time Weather Data Display System

1 set

Database Server (included in the software bundle to be installed at PAGASA Data Center)

Professional services (tax included)

1 lot

Professional fee, planning, installation (includes fees of technical personnel from vendor for Installation at site, configuration and conduct of local training)

Factory Site Acceptance Test for 4 pax

Factory Site Training for 4 pax

Local site Training for 15 pax

Operation and maintenance for 10 years

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.


                   (Sgd.)
ENGR. CATALINO L. DAVIS
  Chairperson, PAGASA-BAC 
25 September 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-036-01

Subject:  “Supply, Delivery, Installation, Integration, Testing, Training and Commissioning of Fully Motorized and Computerized 5.3-meter Radio Telescope for Observation and Research in Radio Astronomy – RE-BID”; ABC Php8,422,440.00 / PR. No. 2017-02-0091 / Ref. No.: IB 2017-036

This Bid Bulletin is being issued to all prospective bidders to clarify, amend and/or modify certain provisions in the bidding documents as a result of the Pre-bid Conference held on 19 September 2017; to answer written queries of the prospective bidder and to reschedule the submission and opening of bids, to wit:

I.      Terms of Reference / Technical Specifications:

FROM

TO

1.    Antenna Diameter  - 5.3 meters

Antenna Diameter - at least 5 meters.

II.        Written Queries of State Alliance Enterprises, Inc.

Query #1. Can we request a delivery extension for one hundred twenty (120) calendar days.

Answer:   The delivery period shall be extended from the original ninety (90) calendar days to one hundred-twenty (120) calendar days.

Query #2. Please kindly advise the Single Completed Contract, similar in nature – if the Various Astronomy Equipment and/or Receiving Equipment are accepted for Radio Telescope.

Answer:   Receiver Satellite projects (Satellite Antenna), Project related to the studies on the radio frequency portion of the electromagnetic spectrum emitted by astronomical objects, Communication Satellite projects that are used for television, telephone, radio, internet, and military applications and Microwave Receiver Projects are considered as similar projects.

Query #3. Original Equipment Manufacturer (OEM) warranty certificate – please confirm that only the winning bidder should provide the OEM Warranty Certificate upon delivery and installation of the equipment, and it is not part of the bid technical proposal. We can provide our own warranty certificate with our bid technical proposal.

Answer:  During the submission of the bids, only the Duly Filled-up Manufacturer’s Authorization Form or Duly Authenticated Certification of Sole/Exclusive Distributorship issued by the Manufacturer is required. OEM shall be required from the winning bidder. In your technical proposal, you can just submit Statement of Compliance as to Warranty.  Meanwhile, during the submission of bid, the supplier shall provide a clear written warranty describing the type of warranty PAGASA requires. (Reference: K. Warranty/Technical Support Availability in the TOR).

Query #4. Price for the Spare parts – can we request that the price validity of the spare parts in USD or Euro will only valid for 2 years, the price is regularly increase each year from the supplier.

Answer:   PAGASA is requesting that the supplier shall include a list of major parts with corresponding price in foreign currency valid for two (2) years after the expiration of the warranty.

Query #5. Emergency Repairs:

§  Response time – We would like to request to extend the request time from 48 hours to 72 hours week days from receive of report.

Answer: Since the goods is imported, given the fact that the equipment will be ordered from abroad, the End-user extends the response time from within 48 hours to within 72 hours.

§  Repair time – we would like to request a sixty (60) calendar days of the repair/replacement of the defective parts. The spare parts are not available on the shelf and need time to manufacture them.

Answer: The requested sixty (60) c.d. is too long from the proposed seven (7) c.d.as indicated in the TOR. Instead, the repair time shall be within 30 c.d. if parts are not available on site.

§  Provision of Service Unit – May we request to remove this condition as it is not possible to order a spare unit which is not saleable items and very costly to stock such unit.

“Provision of service unit is required to provisionally replace the defective parts until such time that it was repaired”

Answer: During the installation and testing period, where one or two of its Radio Telescope parts become defective, the winning bidder should replace it at once without extra cost from PAGASA.


II.     Additional Clarification:

§  On the requirement of having a single completed contract whose value is at least 50% of the ABC of the Project to be bid, prospective bidders may be allowed to submit at least two (2) similar contracts the aggregate of which should be equivalent to at least fifty percent (50%) of the ABC of the instant Project to be bid; the largest of these similar contracts must be at least twenty-five percent (25%) of the ABC of the instant Project to be bid.  All contracts submitted shall be supported with complete documentary evidence.          


III.   Revised Schedule

Bidding Activities

From

To

Submission of Envelopes 1 & 2

02 October 2017

04 October 2017 / on or before 10:30 a.m.

Opening of Envelopes 1 & 2

02 October 2017

04 October 2017 / 10:31 a.m.

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.

 

             (Sgd.)
ENGR. CATALINO L. DAVIS
  Chairperson, PAGASA-BAC

 
20 September 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-004NP-01

Subject:  “Supply, Delivery, Installation and Testing of Various ICT Equipment:
 Lot A - Supply and Delivery of 130 sets Desktop Computers & 109 pcs. Laptops”;
 ABC  Php18,835,000.00 / PR No. 2017-03-0281

This Bid Bulletin is being issued to all prospective bidders to cancel the bidding activities of the above-cited project as stated below: 

  • Pre-Negotiation Conference
:

22 September 2017 / 02:30 p.m.

  • Submission of Envelopes 1 & 2
:

04 October 2017 / on or before 02:30 p.m.

  • Opening of Envelopes 1 & 2
:

04 October 2017 / 02:31 p.m.


For information and guidance of all prospective bidders.



             (Sgd.)
ENGR. CATALINO L. DAVIS
  Chairperson, PAGASA BAC 
20 September 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-040-01


Subject:   “Supply, Testing, Delivery, Installation, Configuration, Training and Commissioning of Interactive Digital Information System (IDIS) Intended for the Information, Branding, Advertising and Promotion of PAGASA Products and Services”; ABC Php3,711,200.00 / P.R. No. 2017-06-0492  / Ref. No.: IB 2017-040

This Bid Bulletin is being issued to all prospective bidders to reschedule the bidding activities of the above-cited project due to suspension of work in government offices in the National Capital Region on 21 September 2017.  

Activities

From:

To:

To:

Issuance of Bidding Documents

13 Sept.- 02 Oct. 2017  

13 Sept.- 06 Oct. 2017 /  from 9:00 a.m. to 4:00 p.m.

Procurement Unit, 3/F PAGASA CO

Pre-bid Conference

21 September 2017

25 September 2017 / 04:00 p.m.

*Amihan Conference Room, 2/F PAGASA CO

Submission of Envelopes 1 & 2

03 October 2017

09 October 2017 / on or before 04:00 p.m.

*Amihan Conference Room, 2/F PAGASA CO

Opening of Envelopes 1 & 2

03 October 2017

09 October 2017 / 04:01 p.m.

*Amihan Conference Room, 2/F PAGASA CO

(*subject to change)

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.


               (Sgd.)
ENGR. CATALINO L. DAVIS
 Chairperson, PAGASA-BAC

 
20 September 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-039-01

Subject:   “Supply and Delivery of One (1) Lot Mobile Devices (iOS and Windows)” ABC Php1,020,000.00 / “P.R. No. 2017-07-0578             / Ref. No.: IB 2017-039

This Bid Bulletin is being issued to all prospective bidders to reschedule the bidding activities of the above-cited project due to suspension of work in government offices in the National Capital Region on 21 September 2017.  

Activities

From:

To:

To:

Issuance of Bidding Documents

13 Sept.– 02 Oct.2017

13 Sept.– 06 Oct. 2017 /  from 9:00 a.m. to 4:00 p.m.

Procurement Unit, 3/F PAGASA CO

Pre-bid Conference

21 Sept. 2017 / 10:30 a.m.

25 September 2017 / 3:00 p.m.

*Amihan Conference Room, 2/F PAGASA CO

Submission of Envelopes 1 & 2

03 Oct. 2017 / on or before 10:30 a.m.

09 October 2017 / on or before 03:00 p.m.

*Amihan Conference Room, 2/F PAGASA CO

Opening of Envelopes 1 & 2

03 Oct. 2017 / 10:31 a.m.

09 October 2017 / 03:01 p.m.

*Amihan Conference Room, 2/F PAGASA CO

(*subject to change)

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.


             (Sgd.)
ENGR. CATALINO L. DAVIS
   Chairperson, PAGASA-BAC

 
20 September 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-038-01

Subject:   “Supply, Delivery, Installation and Commissioning of Two (2) sets of High-Density Storage Servers”; ABC Php2,500,000.00 / P.R. No. 2017-07-0594 / Ref.No.: IB 2017-038

This Bid Bulletin is being issued to all prospective bidders to reschedule the bidding activities of the above-cited project due to suspension of work in government offices in the National Capital Region on 21 September 2017.  


Activities

From:

To:

To:

Issuance of Bidding Documents

13 Sept.- 02 Oct. 2017  

13 Sept.- 06 Oct. 2017 /  from 9:00 a.m. to 4:00 p.m.

Procurement Unit, 3/F PAGASA CO

Pre-bid Conference

21 September 2017

25 September 2017 / 02:00 p.m.

*Amihan Conference Room, 2/F PAGASA CO

Submission of Envelopes 1 & 2

03 October 2017

09 October 2017 / on or before 02:00 p.m.

*Amihan Conference Room, 2/F PAGASA CO

Opening of Envelopes 1 & 2

03 October 2017

09 October 2017 / 02:01 p.m.

*Amihan Conference Room, 2/F PAGASA CO

(*subject to change)

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.



                (Sgd.)
ENGR. CATALINO L. DAVIS
  Chairperson, PAGASA-BAC

 
20 September 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. IB 2017-032-04

Subject:  “Supply, Delivery, Installation, Testing, Training and Commissioning of Severe Weather Early Warning System Based on Total Lightning Detection”; ABC Php120,000,000.00 / PR No. 2017-05-0449 / Ref. No. IB 2017-2017-032

This Bid Bulletin is being issued to all prospective bidders to amend the schedule of bidding activities as agreed upon during the 2nd Pre-bid Conference held on 19 September 2017:

Revised Schedule:

Activities

From

To

1.   Issuance of Bidding Documents

15 August - 18 Sept. 2017

15 August – 04 October 2017 /  from 9:00 a.m. to 4:00 p.m. / Procurement Unit, 3F PAGASA Central Office

3.  Submission of Envelopes 1 & 2

02 October 2017

05 October 2017 / on or before 1:00 p.m.; PAGASA BAC Office

4.  Opening of Envelopes 1 & 2

02 October 2017

05 October 2017 / 1:01 p.m.; Amihan Conference Room, 2F PAGASA Central Office

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.


               (Sgd.)
ENGR. CATALINO L. DAVIS
  Chairperson, PAGASA-BAC 
18 September 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. IB 2017-032-03

Subject:   “Supply, Delivery, Installation, Testing, Training and Commissioning of Severe Weather Early Warning System Based on Total Lightning Detection”; ABC Php120,000,000.00 /            PR No. 2017-05-0449 / Ref. No. IB 2017-2017-032

This Bid Bulletin is being issued to answer official queries submitted in writing by the prospective bidders, to wit:

QUERIES OF DOMESTIC TRADING CORPORATION

PAGASA-BAC ANSWERS

Section B2 - Qualification of the Bidder"

Manufacturer should have supplied and installed the same for at least five (5) years in any country. Bidder should submit as proof of completed/awarded contracts of similar scope."

Does this mean that a manufacturer must have installed a lightning network in any country more than five (5) years ago?

TOR Section C.2.

The manufacturer should have supplied and installed Lightning Detection System (LDS) within the last five (5) years.

Section El- Severe Weather Now-casting Enhancement Network (SWNEN)

Why is there a minimum number of sensors required? There must be no minimum number of sensors so long as the manufacturer can achieve the accuracy required.

May we suggest that PAGASA consider specifying the performance of the network over the area of interest: location accuracy, detection efficiency of CG and IC, classification accuracy (ability to distinguish between CG and K'), polarity, peak current estimation etc., and allow the vendor to recommend sensor numbers, supported by rationale. 

Likewise, integration of lightning detection sensors to Automatic weather stations does not add value to both lightning detection accuracy and vice versa (other weather parameters). It may even cause delay in transferring the data to the network.

Please take note too that an individual sensor of a lightning detection network does not provide any information as we always need a group of sensors to locate lightning within a network.

To have the most reliable and accurate data on lightning detection, the lightning detection network shall be an independent instrument and not part of the weather station network.

TOR Section F.1 (Severe Weather Now-casting Enhancement Network).

The bidder should provide the minimum number of equipment as specified which is 28.   The number of AWS and LDS has been requested by PAGASA to ensure sufficient redundancy and mesoscale coverage. Proposals shall be itemized accordingly by the respective bidders in their submissions.

Performance of the Severe Weather Now-casting Enhancement Network (SWNEN) as a whole and the associated Lightning Detection System technology is specified in Section G of the TOR as follows:

a)      Lightning Detection Sensor (LDS) Performance Specifications.

·      The LDN shall use the Time-Of-Arrival methodology to integrate multiple Lightning Detection Sensors into a single network used to precisely locate and classify lightning strike data.

·      The LDN shall enable the location of lightning strikes, and their classification as either Cloud to Ground (CG) or In-Cloud (IC) flashes

 

·      The LDN shall operate according to the following performance criteria:

o   Ninety percent (90%) Detection Efficiency (DE) rate for Cloud to Ground (CG) lightning over the specified coverage area.  Methodologies used to arrive at the DE rate must be described and verified through ground truth case studies supplied in the bidder’s response.

o   Fifty percent (50%) Detection Efficiency rate for In-Cloud (IC) lightning over the specified coverage area.  Methodologies used to arrive at the DE rate must be described and verified through comparative case studies supplied by the supplier/bidder.

o   Location Accuracy of CG and IC Flashes shall be an average of 300 meters or better. Methodologies used to arrive at the Location must be described and verified through ground truth case studies supplied by the supplier/bidder.

Bidders are invited to submit performance projection maps and associated methodologies demonstrating how the prospective SWNEN that is configured in accordance with the tender specifications will perform once installed and operating under contract.

Both the performance criteria and the number of LDS are set because PAGASA may find it difficult to verify performance claims alone. There is no reference high resolution network in Philippines today. Performance claims are likely to be based on projections from other geographies. Including the number of sensors in addition to performance criteria helps ensure that SWNEN will achieve desired metrics.

The Automatic Weather Station (AWS) and LDS may be located side by side at the individual PAGASA facilities listed in the site location list.   The bidder shall comply with data latency requirements in Section G.4(b) and (c) in accordance with the Terms of Reference which are as follows:

b.                                                             Basic Lightning Data

                      i.  The LDN DMS shall record the following data characterizing the observed lightning activity:

·         Pulse or Flash time in Coordinated Universal Time (UTC)

·         Location

·         Latitude in decimal degrees

·         Longitude in decimal degrees

·         Polarity

·         Signal strength

·         Type: Cloud to Ground (CG) or In-Cloud (IC)

·         Height of IC in km

 

                    ii.   Total time from when lightning occurs to when that flash is reported must be 1 minute or less for 99% of all flashes.

                iii.   Accuracy of the reported time of lightning strikes shall be one (1) second or better.

               iv.   No more than 1% of reported lightning flashes can be considered false alarms.

c.    Severe Weather Warnings Based on Total Lightning

                   i.   The LDN DMS shall use the collected lightning data to identify and track the initiation and development of convective storm cells and to automatically generate real-time severe weather warnings.

                 ii.   The LDN DMS shall automatically cluster lightning data into storm cells with defined boundaries at no longer than 1 minute intervals and no less than 1-minute latency.

                iii.   The storm cells shall record perimeter boundaries, center, size, speed and direction of travel, as well as IC and CG flash and strike rates every minute.

iv. The LDN DMS shall have the capacity to issue no less than three different levels (colors) of weather warnings: mild, moderate and severe.

v. A Severe Weather Warning shall be issued by the LDN DMS once a storm cell's flash rate characteristics have exceeded thresholds indicating an imminent severe weather threat.

vi. The Severe Weather Warning shall be in two forms: a polygon indicating the speed and direction of the threat and its probable location and duration and a corresponding text alert bulletin in CAP (Common Alert Protocol) format.

vii. The Severe Weather Warnings shall be automated and provide advanced warning on the potential for severe weather such as frequent lightning, hail, heavy rainfall, wind gusts and other types of severe weather.

viii. The Severe Weather Warnings shall be updated at regular intervals until the dangerous weather activity is no longer a threat and the warning expires.

ix. The Severe Weather Warnings shall be made available via a documented API and be fully accessible to Real-time Weather Data Display or other GIS display systems, databases or applications including SMS, IVR, and Smartphone Apps.


Section E2 - Mesoscale AWS Network (MAWSN)

Please note that the existing PAGASA AWS network does not have any LDS sensor or data. Hence, data from the existing PAGASA AWS network will be supplemented by these mesoscale AWS reporting real-time surface weather conditions to PAGASA for monitoring and forecasting high impact phenomena at their locations is quite unclear. The only data integration that will be supplemented by the new AWS to the existing AWS network is the data from all the AWS sensors and not the lightning data.

TOR Section G.2 (Mesoscale AWS Network).

The Lightning Detection system will be installed at PAGASA sites, there should also be an AWS at the said site.  The bidder shall be responsible in the integration of the AWS into the Mesoscale AWS Network (MAWS).   It shall also be responsible in providing methodology in collecting data from other PAGASA AWS in order to supplement the required observations to generate the Severe Weather Now-casting System requirements.   Data from PAGASA’s current AWS, SWNEN and MAWSN shall be used in the WFS in accordance with Section G.6(a), 6(g)as follows:

6.    Sensor-Based Weather Forecasting System (WFS)

a.    The WFS shall generate and deliver medium-range (1-14 day) forecasts for locations across Philippines to PAGASA forecasters.

i.  WFS shall use data from the Mesoscale AWS and Severe Weather LDN as well as other data streams, to improve the accuracy of forecast information.

ii.   WFS will deliver point forecasts tuned with sensor data for each of the 28 sites where the AWS/LDS are installed.

 

iii.  WFS is to deliver forecasts for a number of points to be specified by PAGASA.

g.    WFS shall utilize AWS and convective storm information collected, as inputs to improve model forecast output, and provide model verification.

Section E3c - Sensor Based Weather Forecasting System

"Data service that will receive data from the Mesoscale AWS Network and the Severe Weather Now casting Enhancement Network as well as existing AWA and other regional and international weather and climate data streams to deliver medium range (1-14 days) forecast of several points across Philippines to PAGASA".

As PAGASA is a weather forecasting agency this requirement is difficult to understand. Please provide further clarification with required performance metrics.

TOR Section F.3.c (Sensor-based Weather Forecasting System).

Conceptually, this is a data management system or application that will be responsible in managing a data service that will receive data from the Mesoscale AWS Network and the Severe Weather Now-casting Enhancement Network as well as existing AWS and other regional and international weather and climate data streams to deliver medium-range (1-14 day) forecasts of several points across Philippines to PAGASA.    The bidder can provide its own system that will deliver the same services.

This is not an equipment only tender.  PAGASA routinely procures supporting technologies and associated services to enhance its capacity as the weather forecasting agency of the Philippines. As noted in the requirements, this can be a full range of observation and forecast data originating in a variety of sources that improve forecast accuracy and early warning.  The specifications for the WFS are presented in sufficient technical detail in Section G.6 to meet the needs of users at PAGASA.

Section Fla - Lightning Detection Network Hardware Specifications

 "Apart from the network performance criteria there should be no fewer than 28 Lightning Detection Sensors (LDS) included in network configuration."

May we suggest that network performance is the critical requirement and not the statement no fewer than 28 sensors. There are lightning technologies that can deliver the performance, and provided redundancy, with significantly fewer sensors. PAGASA will increase its cost by including this sensor requirement in its current specifications. It is worth noting that Vaisala's network across the USA, the National Lightning Detection Network (NLDN), the longest running, best performing network in the world uses 120 sensors, compared to our competitor that requires 900 sensors.

TOR Section G.1.a. Lightning Detection Network Hardware Specifications

“Apart from the network performance criteria (above) there shall be no fewer than 28 Lightning Detection Sensors (LDS) included in network configuration”

The bidder should provide the minimum number of equipment as specified.   The number of AWS and LDS has been requested by PAGASA to ensure sufficient redundancy and mesoscale coverage.   Proposals shall be itemized accordingly by the respective bidders in their submissions.

Section Flb - Lightning Detection Sensors

"Sensors shall enable total lightning detection by wideband frequency range of detection".

Wide frequency bands lead to greater exposure to electromagnetic noise and higher frequency bands means sensors must be located closer together to use that frequency, which means PAGASA needs to purchase more sensors than necessary to achieve the required performance. May we suggest that this requirement be removed?

TOR Section F.1.b.

“Sensors shall enable total lightning detection by wideband frequency range of detection”. Referring to Section G.1(b) of the TOR which is as follows:

d.   Lightning Detection Sensor (LDS)

·      The LDS method of lightning detection must be described in detail in the bidder’s response document.

·      LDS electronics shall be housed in environmentally sealed enclosures.

·      LDS shall operate using standard internet (IP) communications and electric power.

·      LDS shall require no regularly scheduled maintenance.

·      LDS shall enable remote calibration, software updates and testing without site visits.

·      LDS shall have digital and/or analog noise filtering at sensor site

·      LDS shall have detection range 700km or greater 

·      Sensors shall enable total lightning detection by wideband frequency range of detection

·      Timing accuracy shall be under +/- 5nsec to GPS/UTC

·      There should be no sensor-dead/re-arm time so as to avoid lost data

·      LDS shall be capable of recording and sending the full waveform of the electrical or magnetic field pulse

·      Manufacturer shall have EN ISO 9001 certification and must provide evidence of same.

 

The bidders may provide frequency range of detection as long as it will comply with the deliverables and shall not compromise the performance quality of the system.   Bidders are requested to thoroughly explain their solutions. The requirements state that LDS are to include digital and/or analog noise filtering and are required to have a range of 700km or greater.  The LDS technology can include LF frequencies as well as higher frequencies. Bidders are encouraged to submit technical information on ways their respective systems deal with impacts of exposure to electromagnetic noise on resultant system performance.

Section Fl b - Lightning Detection Sensors (LDS)

"LDS shall be capable of recording and sending the full waveform of the electrical or magnetic field pulse".

This requirement is often encouraged by manufacturers who use a sensor technology that cannot process the waveform at the sensor site itself. These sensors are less sophisticated. There is a significant advantage in communicating only the important parts of the waveform to reduce bandwidth requirements .May we again suggest that this requirement be removed?

TOR Section G.1.b.

“LDS shall be capable of recording and sending the full waveform of the electrical or magnetic field pulse”.     Referring to Section G.1.b:

b)                                            Lightning Detection Sensor (LDS)

·         The LDS method of lightning detection must be described in detail in the bidder’s response document.

·         LDS electronics shall be housed in environmentally sealed enclosures.

·         LDS shall operate using standard internet (IP) communications and electric power.

·         LDS shall require no regularly scheduled maintenance.

·         LDS shall enable remote calibration, software updates and testing without site visits.

·         LDS shall have digital and/or analog noise filtering at sensor site

·         LDS shall have detection range 700km or greater 

·         Sensors shall enable total lightning detection by wideband frequency range of detection

·         Timing accuracy shall be under +/- 5nsec to GPS/UTC

·            There should be no sensor-dead/re-arm time so as to avoid lost data

·            LDS shall be capable of recording and sending the full waveform of the electrical or magnetic field pulse

·            Manufacturer shall have EN ISO 9001 certification and must provide evidence of same.

 

The LDS will be capable of recording and sending the full waveform or partial of the waveform of the electrical or magnetic field pulse as long as it will not compromise the performance quality of the system.  Bidders shall submit all relevant information with their response.

Section F3d - Provide all equipment to protect the AWS

The specifications are so specific on the enclosure box, mounting plate dimensions, weight, outside dimensions, etc. Is this tailored made to a specific brand?

TOR Section F.3.d.

The specifications or dimensions are recommendatory; the bidders can provide their equipment that complies to the essential operational requirements of the equipment.

Section F4d - Lightning Detection Network Data Management System (LDN DMS). Corrective Rainfall Estimates"

The data shall provide the basis for real time thunderstorm rainfall intensity estimates as well as accumulated convective rainfall totals over day, months and seasons. It has not been proven that a lightning based rainfall intensity estimate is in any way close to reality. It has a very high probability of providing misleading information to PAGASA.

TOR Section G.4.d.

“Convective Rainfall Estimates”. PAGASA intends to use the simulated radar information as secondary guidance i.e. backup and gap-fill for PAGASA’s weather radar information. Bidders are invited to submit materials informing PAGASA of limitations (if any) of their algorithms that present lightning in dBz within the RWDDS and/or APIs provided.

Section F8a - Primary data management

May we suggest that PAGASA reconsider the cloud computing for central processing infrastructure as end user might not have the full control of the server.

Having the central processing server at end user's premise will provide more flexibility and control to the overall lightning system.

TOR Section G.8.a.

“Primary data management”. PAGASA shall be provided with the server as specified in Section G.8 of the TOR which shall contain all live data in basic form so that PAGASA can do analyzes, or data manipulation and store it in the server.  PAGASA shall retain fully contracted ownership of the data and the complete technology package procured through this tender for the entire lifecycle. PAGASA shall be given all associated equipment performance guarantees, software licenses, upgrades, etc. on lifecycle basis by means of Service Level Agreement.

Section L - List of Proposed Sites

Again there should not be a minimum number of sensors needed as long as the manufacturer can achieve the accuracy of the LDS. Likewise choosing the sites for LDS sensor installation are difficult as the sites must be free from electro-magnetic noise and disturbance. More sensors requires more sites and more sites requires more land, civil works, installation work, commissioning work etc, Furthermore the risk of theft and vandalism is even higher with so many sensors located at so many sites. Hence more cost is needed.

Lastly, we would really like to know what PAGASA wants to achieve in this project. Our supplier, Vaisala Oy can certainly do a lot with regard to lightning. For instance, we can provide access to our GLD360 (global lightning detection network). Please take note that working with this system is a lot more cost effective, provides broader coverage, and more importantly it will provide all the warning that is needed. Furthermore, the global network is the only way to provide lightning detection based storm warning over the ocean. Global network has been proven to provide good performance. Combining it with a good local precision network is the best possible solution to give advanced warnings in order to save lives and property.

Section L.

The bidder may not meet all the specifications of the tender for SWNEN if with fewer than the required number of AWS/LDS stations located at specified PAGASA stations.

Both the performance criteria and the number of LDS are set because PAGASA may find it difficult to verify performance claims alone. There is no reference high resolution network in the Philippines today. Performance claims are likely to be based on projections from other geographies. Including the number of sensors in addition to performance criteria helps ensure that SWNEN will achieve desired metrics.

The number of AWS/LDS has been requested as well to ensure sufficient redundancy and mesoscale coverage. There are suppliers with higher and lower thresholds. This number is sufficiently leveled. Offers shall be itemized accordingly by the respective bidders in their submissions. The bidder should provide the needed number of equipment sufficiently enough or surpass the required accuracy and other stated requirements.

There are several global lightning detection networks providing data competitive data services. PAGASA encourages bidders with global capabilities to provide information on their respective networks in the region and around the world that can help PAGASA extend the range of useful storm information.


QUERIES OF EAST ASIA SOLUTIONS TECHNOLOGIES CORPORATION

PAGASA-BAC ANSWERS

1)  We want to see a general topology of the network for a clearer picture. The way we understand it as described, there will be a 28-member network of LDS together with AWS, a local server where all lightning and AWS data are stored. Lightning data are stored in real time, while AWS data will be collected every 15mins. We assume (not quite clear as described) all data will be sent to the local PAGASA server through internet. Furthermore, all information will be sent to an international private server (cloud) for forecast computation of both nowcasts and medium range forecasts. If our interpretation is correct, there are several issues we would like to raise, as follows:



 

 

 

 

 

 

 

 

a. Firstly, we are concerned with the proliferation of AWSs owned by PAGASA. There are! just too many of them, some of which may be duplication and/or triplication in synoptic/airport and radar stations. We perfectly understand redundancy, but tripling or quadrupling should be avoided for PAGASA's financial and maintenance benefit.

a. PAGASA has a variety of observational and forecasting systems and services at its disposal, each with a dedicated purpose and respective technical specifications. The specific purpose of the MAWSN component of the SWNEN project is stated in some detail in Section A and on. Additionally, per Section F2 and on, the SWNEN shall incorporate data from existing PAGASA AWS as appropriate into the WFS and RWDDS.

b. We are also concerned with PAGASA's policy shift of data ownership and sovereignty. In this project, data will definitely fall into some international private server for supposedly forecast model computation. And we are not talking of just lightning and AWS data prescribed in this project, but some other data, such as perhaps weather surveillance radar, etc. for a better grasp of the computation and assimilation. What will prevent this international private server from utilizing such Philippine data for their own benefit, such as worldwide lightning visualization and forecast, not to mention monthly/yearly subscription of cloud computing? We would not have any issue on such if the LDS instruments were donated by even private organization, and not being paid/bought by PAGASA.

b.   PAGASA shall retain fully contracted ownership of the data and the Severe Weather Now-casting Enhancement Network (SWNEN) procured through this tender over its lifecycle.  Security protocols, access to data, and its potential uses shall be thoroughly defined in the contract between PAGASA and the winning bidder/supplier. This shall be binding upon its cloud computing vendor and any/all subcontractors.  Currently PAGASA makes weather surveillance radar data and other data sets available to a number of partners, which benefits PAGASA in a lawful, contractually defined and fully transparent manner.   PAGASA shall have exclusive rights to these data / information.   The winning bidder may not use any part of this information without written authorization from PAGASA.

c.  PAGASA is spending a great deal of expensive resources for robust computational facility, one of which is the world class Cray computer. Although it has yet to be installed, we still maintain that this mammoth computer can very well fill up the vacuum in case you decide not to proceed with cloud computation. To have some international firm compute for our computational necessities is encroaching into our very core of patriotism. These private international organizations couldn't care less of any computational errors and mis-forecasts. Meanwhile, local forecasters could be blamed of any forecast errors, not necessarily the international private cloud provider.

c.    Reference is made to Section 6. PAGASA uses its existing in-house high speed computing capacity to produce a high resolution local area model forecast.   Per Section 6.e, it would not be possible for PAGASA to run in-house several global forecasting models, perform advanced model output statistics and deliver hourly updates with different forecasts for many points. PAGASA intends to use the statistical forecasts produced by the WFS as supplemental rapid refresh guidance to help improve watches and warnings of severe weather. Bidders shall present findings of third party studies comparing in a statistically significant manner the performance of their respective WFS to other leading forecast producers.

2) We still maintain that LDS network and data collection are necessary on a separate phase. Basing on the above discussion, we respectfully request that PAGASA would instead invest on atmospheric models to incorporate/assimilate lightning information for nowcast and medium range forecast computations in this project, both software and training in another phase.

2. The requirements stand as written. PAGASA requires the SWNEN to generate useful meteorological content on specified predictive timescales in order to help improve watches and warnings of severe weather. Tenderers must bid on the entire scope of the SWNEN project and must deliver the complete operational package for the duration of the contract.

3)  We would make ourselves available whenever you have clarification of our queries and issues raised in this letter; and finally

3. Noted.

4)  May we request your good office to extend the bid opening to at least another two (2) weeks for us to fully prepare of such enormous and very important task ahead.

4. Bid Opening is extended on 05 October 2017.

QUERIES OF WESTPOINT ENGINEERING SUPPLIES

PAGASA-BAC ANSWERS

1. Section G Technical Specifications (2) (a) - Wind speed. Range: 100m/sec. Accuracy: +/- 5% RMS of the reading, mounted 10 meters above ground, aerovane type. - The industry standard range of 75m/see is available on a wide range of anemometers, while 100m/see is not. This tender is for lightning detection foremost, and the AWS is an add on for monitoring purposes. The 1OOm/sand 1O-meter tower requirements add substantial upfront and ongoing maintenance cost to the project. Section 2a contradicts itself by asking for 'aerovane' as well as stating 'AWS packaging. AU weather sensors shall be packaged into a single, all-in-one unit and function without moving parts'. Change requested for (2) (a) - Wind speed. Range: 75m/sec. Accuracy: +/- 5% RMS of the reading

1.   Section G, Technical Specification, 2.a-

Wind Sensor:

Wind speed range: 100meters per second

Sensor height: 10 meters above ground

Sensor shall be Aerovane type

2. Section G Technical Specifications (6) (b) sub section (d) - WFS shall provide updates to the forecast at least everyone hour. Supplier shall be able to provide 15-minute updates for forecasts at a subset of points requested by PAGASA. - Change requested - While the WFS should update forecasts every hour which is the standard norm, the 15-minute update is only applicable when it relates to Severe Weather NowCasting which needs real time updates every 15 minutes. Hence it is requested that this be changed to reflect "supplier to provide 15 minutes updates for severe weather nowcasting based on total lightning detection which impact specific areas". Alternatively, this should be removed.

2. The end-user is amenable to the revision to the specified point that will read as “the supplier shall provide 15 minutes’ updates for the severe weather now-casting based on total lightning detection which shall impact specific areas”

3. Section G Technical Specifications (8) (d) - Data should have an open data format and should have interoperability with PUMIS - What are the various file transfer protocols as it relates to PUMlS? Does PUMIS have a standard interface that can accept different API so that data can be integrated seamlessly? Same with either a SMS, IVR or Mobile App solution. The system's to be interfaced need to be configured to accept standard API protocols.

3. PUMIS interoperability as far as data format is concerned refers to the data in .csv (comma separated value) format.  For the SMS requirement, csv format is also recommended. MP3 format is required for the IVR format.  Restful-API (R-API)is for the Mobile Apps.

4. Clarify solar panel specifications and what is expected from a backup perspective. Is it 24 hours or 48 hours power back up to include the fail over modem (sim cards) as well.  Additionally, will PAGASA provide grid electric supply and also ethernet communications since the equipment is expected to be installed at Radar sites.

4. Please refer to the terms as reflected in section H. General Notes:

    “Planning, Installation and Training Services

  1. Network Installation Plan
a. The supplier/bidder shall conduct a survey of PAGASA radar and synoptic/airport station sites to determine their suitability for deployment of LDS/AWS stations.

b. The supplier/bidder shall recommend optimal network configuration using PAGASA stations.

 c. The supplier/bidder shall ensure that sufficient power, including back-up power, physical security and communication services are available to support the recommended network configuration for the duration of the contract. The bidder shall facilitate these requirements for the system to operation successfully”.

In view of the above, we recommend that the station electrical service be used for the station and the backup solar power supply provides at least 48 hours’ back up time. This includes fail-over modems and sim cards. The internet services at the PAGASA stations can be used, provided however that the setup will not compromise the internet services of the PAGASA station.

5. Section L:

  a. Warranty of 2 years – Is this applicable only for the hardware?

  b. Extended warranty for 10 years on operation and maintenance – since this will mostly be services should this be included? Instead the SLA can cover the 10-year period.

5. Section L:

  a. The warranty for two years covers both software and hardware.

  b. The Service Level Agreement (SLA) covers a 10-year period for operations and maintenance.

 6. Section (J) - Perpetual license on all software licenses shall be provided upon completion and acceptance - Since the period of the license is mentioned as 10 years we recommend that this be changed to 10 years instead of perpetual.

6. Section J:

a. The software license shall be perpetual, the ten-year period covers the life cycle, meaning, should there be modifications or revisions on the application, this shall be covered by the SLA.  Software updates and patches are also included in the Service Level Agreement.

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.


             (Sgd.)
ENGR. CATALINO L. DAVIS
  Chairperson, PAGASA-BAC

11 September 2017

SUPPLEMENTAL / BID BULLETIN
Addendum No. 2017-005-01_DC

Subject:  “Supply, Delivery, Installation, Testing and Commissioning of Computer-Software (ESRI-ArcGIS) License Upgrade (Server and Desktop), including Trainings for the Sectoral Impact Modeling System”; ABC Php7,182,475.00 / PR No. 2017-06-0544 

This Bid Bulletin is being issued to prospective bidder/contractor to clarify the submission of eligibility requirements for the above-cited project as a result of the Pre-negotiation Conference held on 04 September 2017.

  • PhilGEPS Certificate of Registration and Membership under Platinum category in lieu of Class “A” documents shall be submitted.
This shall form an integral part of the Bid Documents.

For information and guidance of the participating bidder/contractor.

 

                (Sgd.)
ENGR. CATALINO L. DAVIS
  Chairperson, PAGASA-BAC

 
11 September 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. IB 2017-003-01_DC

Subject:    “PAGASA Integrated High Performance Computing System (IHPCS) Extended Warranty/Support Services for HydroMet Decision Support System (HDSS)  and  Mesoscale Decision Support System (MDSS)”; ABC Php7,173,226.67 / PR No. 16-0608

This Bid Bulletin is being issued to prospective bidder/contractor to clarify submission of eligibility requirement for the project as a result of the Pre-negotiation Conference held on 04 September 2017 and to answer queries/clarifications of the participating bidder/contractor:

A.      ELIGIBILITY REQUIREMENTS:
  • PhilGEPS Certificate of Registration and Membership under Platinum category in lieu of Class “A” documents shall be submitted.
B.      QUERIES OF INTEGRATED COMPUTER SYSTEMS, INC.:

Query 1.   With reference to the checklist - Bid Security (Technical Requirements - Tab A) – would like to confirm if for FORM OF SECURITY list is an OR, and we can initially submit Bid Securing Declaration?

Answer:  Yes, any of the forms listed in TAB A under Bid Security is acceptable such as, Bid Securing Declaration. 

Query 2.   Would you still issue a Bid Bulletin regarding the submission date? As mentioned during the pre-bid last Monday, we are encouraged to submit at an earlier date, anytime within the week of Sept. 11, 2017. This is due to fewer documents to prepare and submit plus, the project needs to begin the soonest time as well.

Answer:   Bid documents can be submitted prior to 18 September 2017.

Query 3.   Can we adjust the delivery lead time 60 days (instead of 15) since most of the work will be done by WDT who’s based in the US?

Answer:  Delivery period is extended from within fifteen (15) calendar days to within sixty (60) calendar days.


Query 4.   Can we do the 15% (or higher if possible) advance payment/mobilization fee upon receipt of NTP?

Answer:   Advance payment not to exceed 15% of the contract amount shall be allowed  upon submission of an irrevocable letter of credit or bank guarantee issued by a Universal or Commercial Bank, and paid within sixty (60) calendar days from signing of the contract. The irrevocable letter of credit or bank guarantee must be for an equivalent amount, shall remain valid until the goods are delivered, and accompanied by a claim for an advance payment. (Sec. 4.5 of the 2016 Revised IRR - Annex D)

This shall form an integral part of the Bid Documents.

For information and guidance of the participating bidder/contractor.

 

               (Sgd.)
ENGR. CATALINO L. DAVIS
 Chairperson, PAGASA-BAC 
11 September 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-034-01

Subject:  “Supply, Delivery, Installation, Testing and Commissioning of Various ICT Equipment for the   Sectoral Impact Modelling System”; ABC Php1,073,472.00) / P.R. No. 2017-06-0543

This Bid Bulletin is being issued to all prospective bidders to clarify, amend and/or modify certain provisions in the bidding documents as a result of the Pre-bid Conference held on 04 September 2017, to wit:

I.      Terms of Reference / XIII. Technical Specifications:

 

FROM

TO

Qty.

Item Description

Item Description

2 sets

A.   Desktop Computer (High-End)

Specifications

-     UPS: 750 VA

-    UPS: 750 VA or higher

I unit

B.   Network Printer (High-End, All-in-One)

-     Toner yields:

≤ 12,000 pages on black ink

-    Toner yields:

·      ≥ 12,000 pages on black ink

II.     Additional Clarification/Requirement:

§  MS Office Pro Home Edition shall be provided.

§  Data Storage System (expansion of the existing cluster-storage) must be compatible with the existing cluster storage.

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.


               (Sgd.)
ENGR. CATALINO L. DAVIS
  Chairperson, PAGASA-BAC 
11 September 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-033-01

Subject:   “Supply, Delivery and Testing of Spare Parts of Hydrogen Generator for PAGASA Puerto Princesa and Davao Stations”; ABC Php972,060.00 / P.R. No. 2017-07-0599  

This Bid Bulletin is being issued to all prospective bidders to clarify Section 7 Conformity with the Technical Specifications / Statement of Compliance, which are stated in the Bid Data Sheet of the above-stated project.

For Davao Hydrogen Generator, the last two (2) items shall be deleted.

Unit

Particulars

Quantity

pieces

Rectangular EPDM of cover seal

2

pieces

PTFE cover insulator

6

pieces

PTFE cover bell insulator

4

pieces

Filling plug EPDM seal

2

pieces

PTFE-EPDM seal of level glass

4

pieces

Level glass

2

pieces

EPDM diaphragm bell/cell cover

10

set

Complete Analyzer ONX 102

1

set

Set of seal/gaskets (For compressor)

1

set

Four valves (For compressor)

1

liters

Compressor oil, C100

2

pieces

Rectangular EPDM of cover seal

2

pieces

PTFE cover insulator

6

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.


               (sgd.)
ENGR. CATALINO L. DAVIS
 Chairperson, PAGASA-BAC 
31 August 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. IB 2017-032-02

Subject:  “Supply, Delivery, Installation, Testing, Training and Commissioning of Severe Weather Early Warning System Based on Total Lightning Detection”; ABC Php120,000,000.00 / PR No. 2017-05-0449 / Ref. No. IB 2017-2017-032

This Bid Bulletin is being issued to all prospective bidders to clarify, amend and/or modify certain provisions in the bidding documents as a result of the 1st Pre-bid Conference held on 24 August 2017 and to amend the schedule of bidding activities:

I.      Terms of Reference
From To

Page 5

a.    AWS Hardware Specifications

·      AWS packaging.  All weather sensors shall be packaged into a single, all-in-one unit and function without moving parts.

 

 

 

 - deleted -

 

II.     Revised Schedule
Activities

From

To

1.   Issuance of Bidding Documents

15 Aug.– 01 Sept. 2017

15 August – 18 September 2017 /  from 9:00 a.m. to 4:00 p.m.

2.  2nd Pre-bid Conference

--

19 September 2017 / 1:00 p.m.

3.  Submission of Envelopes 1 & 2

05 September 2017

02 October. 2017 / on or before 1:00 p.m.

4.  Opening of Envelopes 1 & 2

05 September 2017

02 October 2017 / 1:01 p.m.

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.

                
(Sgd.)

ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC 
29 August 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. IB 2017-031-02

Subject:    “Supply and Delivery of High-Speed Desktop Computers with 3 LED Monitors”; ABC Php2,900,000.00 /  PR. No. 2017-07-0595 / Ref. No. IB 2017-031

This Bid Bulletin is being issued to all prospective bidders to clarify, amend and/or modify certain provisions in the bidding documents as a result of the Pre-bid Conference held on 24 August 2017:

I.    Terms of Reference:

FROM:

TO:

D.  Place and Date of Delivery

The winning bidder shall deliver and supply the deliverables at PAGASA WFFC for thirty (30 c.d.) calendar days from receipt of the Notice to Proceed (NTP).  

The winning bidder shall deliver and supply the deliverables at PAGASA WFFC within forty-five (45 c.d.) calendar days from the receipt of Notice to Proceed (NTP).  

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.

 
(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC 
17 August 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. IB 2017-032-01

Subject:  “Supply, Delivery, Installation, Testing, Training and Commissioning of Severe Weather Early Warning System Based on Total Lightning Detection”; ABC Php120,000,000.00 / PR No. 2017-05-0449 / Ref. No. IB 2017-2017-032

This Bid Bulletin is being issued to amend the schedule of bidding activities due to lack of quorum on the original schedule of Pre-bid Conference.  Likewise, schedules of other bidding activities are revised accordingly.

Activities

From

To

1.  Issuance of Bidding Documents

15 Aug.– 01 Sept. 2017  

15 August– 04 September2017 /  from 9:00 a.m. to 4:00 p.m.

2. Pre-bid Conference

23 August 2017

24 August 2017 / 11:00 a.m.

3. Submission of Envelopes 1 & 2

04 September 2017

05 September 2017 / on or before 11:00 a.m.

4. Opening of Envelopes 1 & 2

04 September 2017

05 September 2017 / 11:01 a.m.

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.

 
(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC 
17 August 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. IB 2017-031-01

Subject:  “Supply and Delivery of High-Speed Desktop Computers with 3 LED Monitors”; ABC Php2,900,000.00 /  PR. No. 2017-07-0595 / Ref. No. IB 2017-031

This Bid Bulletin is being issued to amend the schedule of bidding activities due to lack of quorum on the original schedule of Pre-bid Conference.  Likewise, schedules of other bidding activities are revised accordingly.

Activities

From

To

1.  Issuance of Bidding Documents

15 Aug.– 01 Sept. 2017  

15 August – 04 September2017 /  from 9:00 a.m. to 4:00 p.m.

2. Pre-bid Conference

23 August 2017

24 August 2017 / 10:00 a.m.

3. Submission of Envelopes 1 & 2

04 September 2017

05 September 2017 / on or before               10:00 a.m.

4. Opening of Envelopes 1 & 2

04 September 2017

05 September 2017 / 10:01 a.m.

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.

 
(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC 
17 August 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. IB 2017-030-01

Subject:  “Supply, Delivery, Installation, Testing, Training and Commissioning for the Upgrade of the Global Telecommunication System / Message Switching System (GTS/MSS) including Data Collection Platform (DCP) using Himawari-8; ABC Php12,000,000.00 / P.R. No. 2017-07-0593  / Ref. No. IB 2017-030

This Bid Bulletin is being issued to amend the schedule of bidding activities due to lack of quorum on the original schedule of Pre-bid Conference.  Likewise, schedules of other bidding activities are revised accordingly.

Activities

From

To

1.  Issuance of Bidding Documents

15 Aug.– 01 Sept. 2017  

15 August – 04 September2017 /  from 9:00 a.m. to 4:00 p.m.

2. Pre-bid Conference

23 August 2017

24 August 2017 / 9:00 a.m.

3. Submission of Envelopes 1 & 2

04 September 2017

05 September 2017 / on or before               9:00 a.m.

4. Opening of Envelopes 1 & 2

04 September 2017

05 September 2017 / 9:01 a.m.

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.

             

(Sgd.)

ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC 
17 August 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. IB 2017-028-03

Subject: “Supply, Delivery, Installation, Training and Commissioning of One (1) Lot HimawariCastReceiving System for Four (4) PRSDs”; ABC Php30,000,000.00 / P.R. No. 2017-05-0440 / Ref. No. IB 2017-028

This Bid Bulletin is being issued to answer official queries submitted in writing by the two (2) prospective bidders:                 

I.  INTEGRATED ENERGY SYSTEMS & RESOURCES, INC.
1.  Technical Specifications 4. DVBS2 Receiver Specifications:

Query: Channel demodulation of 21APSK is not a requirement for the DVB-S2 Receiver by JMA for the HimawariCast transmission. Also the 3 recommended manufacturers of DVBS2 receivers by JMA are not compliant with this requirement. Is it possible to remove this requirement?

Answer: 21APSK is changed to "up to 32APSK". The current HimawariCast Service uses QPSK with DVB-S2, but we recommend to include APSK in order to adapt any possibility in the future including receptions for other satellite services.

2.  Technical Specification 5 & 6. Desktop PCs

Query: We would like to offer Windows 10 Professional instead of Windows 7. Windows 10 has been tested and is compatible with SATAID, Kencast etc. Please confirm that Windows 10 is acceptable.

Answer: We cannot recommend Windows 10 because it is not stable enough for the purpose on the mission critical systems.

3.  Additional requirement from the Bid Bulletin No. 2

"The manufacturer must have an experience with WMO/JMA Project for the installation of HimawariCast Receiving and Processing Systems."

Query: This requirement is referring to a single project awarded in 2015. If this is the only experience accepted then only 1 manufacturer can bid for this project. Will the BAC consider similar project NOT only with WMO/JMA but other JICA funded project?

Answer: As agreed during our pre-bid conference, we considered other similar project specifically for the installation of HimawariCast Receiving and Processing System for the purpose of determining the experience and the success related on this and subject for verification.


II. STATE ALLIANCE ENTERPRISES, INC.

Query: May we request your good office to accept the Completed Similar Contract for the HimawariCast the Weather Instruments and Meteorological Equipment, Instrument and Remote Sensing Equipment as long as the Manufacturer itself have an experience with WMO/JMA Project for the installation of Himawaricast Receiving and Processing System which can verify at WMO or any form of documents?

Answer 1. Completed Similar Contract must be related to Meteorological Instrument/ Meteorological Remote Sensing Instrument.

2. Experience with similar project other than WMO/JMA Project specifically for the installation of HimawariCast Receiving and Processing System shall be subject for verification on the veracity whether installed at any NMHSs or proof at WMO or any form of documents and the like.

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.

 
          (sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC 
11 August 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-028-02

Subject: “Supply, Delivery, Installation, Training and Commissioning of One (1) Lot HimawariCast Receiving System for Four  (4) PRSDs”; ABC Php30,000,000.00 / P.R. No. 2017-05-0440 / Ref. No. IB 2017-028

This Bid Bulletin is being issued to answer queries submitted in writing by prospective bidders and include additional requirement on the above-cited project, to wit:

I.    OFFICIAL QUERIES OF STATE ALLIANCE, ENTERPRISES, INC.    

Query #1.  Please clarify the types of other products than the SATAID product more concretely.

Answer:    SATAID products converted to the standard image formats such as TIFF, GEO-TIFF, BMP, JPEG and PNG.

Query #2.  Is it acceptable for the system to generate a single and fixed domain product?

Answer:    No. The system must generate multiple domain sector products that can be defined and generated simultaneously on real time basis. All the domain sector areas for the output product images should be able to configure by an administrator level or operational level users with GUI interface.

Query #3.  Is there any additional requirement for the image product to be created?

Answer:    All the image products can be overlaid with geo-map lines such as the coastlines and the country borders based on user-definition capability.

Query #4.  Is it acceptable for the dissemination capability with a simple FTP method by manual?

Answer:    It must be based on automatic processing operations as well as manual operation basis. The automatic transmission service of the created products to the internal/external users can be simply registered or modified by the system operators with a GUI interface.

Query #5.  Please specify the media or the network how to protect against illegal access.

Answer:    The system shall include a firewall to protect against unauthorized network access form other systems through the connected network whether intranet or internet.

Query #6.  Can we use general steel bolts and nuts to assemble the antenna and pedestal?

Answer:    No.  All the screws must use a material made of SUS-304 stainless steel for the reason that it has excellent resistance to a wide range of atmospheric environments and many corrosive media.

II.  OFFICIAL QUERIES OF INTEGRATED ENERGY SYSTEMS & RESOURCES, INC.

Query #1.  What drawings and plans should be provided with the tender? (Technical Specification-E)

Answer:   The bidder must provide a technical proposal with a system diagram to be supplied including descriptions for hardware specifications, all the functional capabilities of processing software, the plans for installation, testing, trainings and factory acceptance test, maintenance plan and warranty policy to be carried out.

Query #2. Is there a requirement for the size of concrete foundation for the antenna?

Answer:   The size of the concrete foundation for the antenna must be based on the design of a pedestal mount. The pedestal foundation must have sufficient strength against wind load at each site.

Query #3. What is the distance from the antenna to the receiver? Is there a drawing or layout plan for each site showing location of the equipment? This will assist in determining the scope of civil and installation works.

Answer:   The cable distance from the antenna to receiver is up to 100 meters but the shorter is better due to cable loss of signal strength and shall be decided properly based on the actual site to be installed. A procedure or layout plan on how to install HimawariCast Receiving System must be submitted as a guide.

Query #4.  Is there any special requirement for the TYPE of Over Voltage Protector? (Technical Specification F-7. Other Equipment (b)

Answer:   The bidder must propose the suitable specifications for the OVP in the technical proposal in order to protect equipment against irregular voltage and surge impulse inputs from the power supply lines.

Query #5. Is there a drawing of the Pedestal Mount? (Technical Specification F-8. Pedestal...)

Answer:   Yes, the bidder must propose the adequate pedestal mount system in the technical proposal.

Query #6. Regarding UPS requirement, what is the required back-up time? Does the 15 min. back-up time sufficient?

Answer:   The purpose of the UPS is to shutdown equipment automatically in case of power failure to protect equipment including PCs so that there is no primary specification for back-up time. The UPS should invoke all the functions automatically without human intervention when power supply is restored. It is also required for the UPS to have long life batteries.

Query #7. Bid Preparation, can you please identify in the checklist the documents that requires authentication?

Answer:   Please refer to TAB B-2 in the Checklist of Technical Requirements (Page 2).

Request:  Extension of the bid opening for four (4) weeks from its original schedule

Answer:    The schedule of submission/bid opening was moved on 30 August 2017 as per Supplemental Bid Bulletin / Addendum No. 2016-028-01, posted at PhilGEPS’ website            on 08 August 2017.

III.   ADDITIONAL REQUIREMENT:

§  The manufacturer must have an experience with WMO/JMA Project for the installation of HimawariCast Receiving and Processing Systems.

This shall form an integral part of the Bid Documents.

For guidance and information of all participating bidders.



(Sgd.)            

ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC 
08 August 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-029-01

Subject:  “Printing and Delivery of 14 kinds of Flyers and 5 kinds of Posters – Re-bid”; ABC Php1,435,000.00    / P.R. No. 2017-01-0056 / Ref. No. IB 2017-2017-029        

This Bid Bulletin is being issued to all prospective bidders to clarify issue, raised during the Pre-bid Conference on 03 August 2017, to wit:

Additional Clarification:

§  The winning bidder shall provide actual draft for approval of the End-user prior to final printing;

§ In the submission of Audited Financial Statements (AFS) (Tab D in the Checklist of Requirements), a one-page document bearing stamped “Received” by Bureau of Internal Revenue (BIR) is acceptable as proof of submission of AFS.

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.

               

(Sgd.)

ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC 
08 August 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2016-028-01

Subject:   “Supply, Delivery, Installation, Training and Commissioning of One (1) Lot HimawariCast Receiving System for Four  (4) PRSDs’; ABC Php30,000,000.00 / P.R. No. 2017-05-0440 / Ref. No. IB 2017-028


Notice is hereby issued to all prospective bidders on amendments to schedule of bidding activities due to lack of quorum on the scheduled Pre-bid Conference on 03 August 2017, to wit::                                                                                                       


Bidding Activities

From:

To:

Venue:

1.  Issuance of Bidding Documents

26 July- 02 August 2017

26 July - 29 August 2017 / from 9:00 a.m. - 4:00 p.m.

Procurement Unit, 3F PAGASA C.O.

2.  Pre-bid Conference

03 August 2017

15 August 2017 / 1:30 p.m.

*Administrator’s Office  Conference Room, 4F PAGASA C.O.

3.  Submission of Bid Envelopes 1 & 2

15 August 2017

30 August 2017 / on or before 1:30 p.m.

PAGASA BAC Office (Ground)

4.  Opening of Bid Envelopes 1 & 2

15 August 2017

30 August 2017 / 1:31 p.m.

*Administrator’s Office  Conference Room, 4F PAGASA C.O.

*subject to change

This shall form an integral part of the Bid Documents.

For guidance and information of all participating bidders.



(Sgd.)

ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC 
01 August 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. IB 2017-025-01

Subject: “Supply, Delivery, Installation and Testing of Various ICT Equipment: (Lot A – Supply and Delivery of 130 sets Desktop Computers and 109 pcs. Laptops) – RE-BID”; ABC Php18,835,000.00 / PR No. 2017-03-0281

This Bid Bulletin is being issued to clarify, amend, and/or modify certain provisions in the bidding documents as a result of the Pre-bid Conference held on 25 July 2017; answer written queries/clarifications of prospective bidders and re-schedule the bidding activities, to wit:

I.    Terms of Reference:
From:

To:

Delivery Period:   within thirty (30) c.d.

within forty-five (45) c.d.

Desktop Computers:

     Processor: Intel core i7-6700T

 

Intel core i7-7700    

Video Graphics:

     Memory size:  4 GB

 

2 GB

Keyboard & Mouse:

    Wireless keyboard with volume control

 

Wireless keyboard

Monitor:

    Frameless Type IPS Monitor, 23 inches

 

IPS Monitor, 23 inches

Software: Windows 10

  Windows 10 Professional

Laptops

with Carrying Case

 

II.  Answers to Queries/Clarifications of Maximum Solutions Corporation and Computer Center

§ The required software is Microsoft Office Professional 2016 (One Product Key for each Desktop Computer and Laptop).

§ Duly Filled-up Manufacturer’s Authorization Form or duly authenticated Certification of Sole/Exclusive Distributorship issued by the Manufacturer or Certification from Authorized Distributor/Reseller is acceptable.

III.  Revised Schedule
Bidding Activity

From:

To:

Issuance of Bidding Documents

17 July - 04 Aug. 2017

17 July - 14 Aug. 2017 / from 9:00 a.m. to 4:00 p.m.

 Venue: Accounting Section, 3F PAGASA C.O.

Submission of Envelopes 1 & 2

07 August 2017

15 Aug. 2017 / on or before 9:30 a.m.

Venue: PAGASA BAC Office

Opening of Envelopes      1 & 2

07 August 2017

15 Aug. 2017 / on or before 9:31 a.m.

Venue: AO Conference Room, 4F PAGASA C.O.

 

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.

 
(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC 
31 July 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. IB 2017-026-01

Subject: “Supply and Delivery of Fifteen (15) units of Brand New 4x2 Pick-up; ABC Php19,500,000.00 / PR No. 2017-05-0448

This Bid Bulletin is being issued to clarify, amend, and/or modify certain provisions in the bidding documents as a result of the Pre-bid Conference held on 25 July 2017, to wit:

I.    Terms of Reference:

FROM:

TO:

D. Delivery Period:  

The winning bidder shall supply and deliver the fifteen (15) units brand new 4x2 Pick-Ups within forty-five (45) calendar days from receipt of the Notice to Proceed (NTP).

   The winning bidder shall supply and deliver the fifteen (15) units brand new 4x2 Pick-Ups within sixty (60) calendar days from receipt of the Notice to Proceed (NTP).

 

II.  Additional clarification:
1.    Standard Audio System for the 4x2 model is acceptable.

2.    Color Preference is Silver with standard tint color.

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.

 

(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC 
01 August 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. IB 2017-027-01

Subject: “Supply, Delivery, Installation of Various ICT and Communication Equipment”; ABC Php1,773,000.00 / PR No. 2017-04-0335

This Bid Bulletin is being issued to clarify, amend, and/or modify certain provisions in the bidding documents as a result of the Pre-bid Conference held on 25 July 2017, to wit:

I.    Terms of Reference:

FROM:

TO:

Title of the Project:

“Supply, Delivery and Installation of Various ICT and Communication Equipment”

Revised Title:

“Supply, Delivery, Installation, Testing and Commissioning of Various ICT and Communication Equipment”

Delivery Period:   

    within thirty (30) calendar days

·      within forty-five (45) calendar days

Storage Server (Rackmount)

Motherboard

·   Expansion slot 1 x PCI-E 3.0 x 16 slots

·      Expansion slot 1 x PCI-E 3.0 x 16 slots or better


II.   
Revised Schedule of Bidding Activities:


FROM:

TO:

Issuance of Bidding Documents

  17 July – 04 August 2017

 

17 July - 14 August 2017 / from 9:00 a.m. to 4:00 p.m. / Accounting Section, 3F PAGASA C.O.

Submission of Envelopes 1 &2

    07 August 2017 / on or before 10:30 a.m.

 15 August 2017 / on or before 11:30 a.m.

  Venue: PAGASA BAC Office

Opening of Envelopes 1 & 2

  07 August 2017 / on or before 10:31 a.m.

 15 August 2017 / on or before 11:31 a.m.

 Venue: AO Conference Room, 4F, PAGASA C.O.

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.

 
(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC
01 August 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. IB 2017-025-01

Subject: “Supply, Delivery, Installation and Testing of Various ICT Equipment: (Lot A – Supply and Delivery of 130 sets Desktop Computers and 109 pcs. Laptops) – RE-BID”; ABC Php18,835,000.00 / PR No. 2017-03-0281

This Bid Bulletin is being issued to clarify, amend, and/or modify certain provisions in the bidding documents as a result of the Pre-bid Conference held on 25 July 2017; answer written queries/clarifications of prospective bidders and re-schedule the bidding activities, to wit:

I.    Terms of Reference:
From:

To:

Delivery Period:   within thirty (30) c.d.

within forty-five (45) c.d.

Desktop Computers:

     Processor: Intel core i7-6700T

 

Intel core i7-7700    

Video Graphics:

     Memory size:  4 GB

 

2 GB

Keyboard & Mouse:

    Wireless keyboard with volume control

 

Wireless keyboard

Monitor:

    Frameless Type IPS Monitor, 23 inches

 

IPS Monitor, 23 inches

Software: Windows 10

  Windows 10 Professional

Laptops

with Carrying Case

 

II.  Answers to Queries/Clarifications of Maximum Solutions Corporation and Computer Center
§ The required software is Microsoft Office Professional 2016 (One Product Key for each Desktop Computer and Laptop).
§ Duly Filled-up Manufacturer’s Authorization Form or duly authenticated Certification of Sole/Exclusive Distributorship issued by the Manufacturer or Certification from Authorized Distributor/Reseller is acceptable.

III.  Revised Schedule

Bidding Activity

From:

To:

Issuance of Bidding Documents

17 July - 04 Aug. 2017

17 July - 14 Aug. 2017 / from 9:00 a.m. to 4:00 p.m.

 Venue: Accounting Section, 3F PAGASA C.O.

Submission of Envelopes 1 & 2

07 August 2017

15 Aug. 2017 / on or before 9:30 a.m.

Venue: PAGASA BAC Office

Opening of Envelopes      1 & 2

07 August 2017

15 Aug. 2017 / on or before 9:31 a.m.

Venue: AO Conference Room, 4F PAGASA C.O.

 

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.

 
(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC 
01 August 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. IB 2017-022-01

Subject: “Supply, Delivery, Installation and Testing of One (1) lot Communication Equipment – RE-BID”; ABC Php2,189,000.00 / PR No. 2017-03-0282

This Bid Bulletin is being issued to clarify, amend, and/or modify certain provisions in the bidding documents as a result of the Pre-bid Conference held on 25 July 2017 and answer written request of the prospective bidder, to wit:

I.    Terms of Reference:

FROM:

TO:

Delivery Period:   within thirty (30) c.d.

within forty-five (45) c.d.



II.  Additional Clarification

§ Duly Filled-up Manufacturer’s Authorization Form or duly authenticated Certification of Sole/Exclusive Distributorship issued by the Manufacturer or Certification from Authorized Distributor/Reseller is acceptable.

III.  Revised Schedule of Bidding Activities:

FROM:

TO:

Issuance of Bidding Documents

  17 July - 04 August 2017

 

  17 July - 14 August 2017 / from 9:00 a.m. to 4:00 p.m. / Accounting Section, 3F PAGASA C.O.

Submission of Envelopes 1 &2

    07 August 2017 / on or before 1:00 p.m.

  15 August 2017 / on or before 10:30 a.m.

  Venue: PAGASA BAC Office

Opening of Envelopes 1 & 2

  07 August 2017 / on or before 1:00 p.m.

 15 August 2017 / on or before 10:31 a.m.

  Venue: AO Conference Room, 4F PAGASA C.O.

 

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.

 
(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC 
13 July 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. IB 2017-020-03

Subject: “Supply, Delivery, Testing, Installation and Commissioning of Video Conferencing Equipment with monitor and stand”; ABC Php2,514,224.00 /    P.R. No. 2017-05-04 / Ref.  IB 2017-020

This Bid Bulletin is being issued to answer queries submitted in writing by prospective bidders, to wit:

A.    Queries of American Technologies, Inc.

PAGASA-BAC Answers

As per folder of Sample Bidding Forms: 

·      Tab (B-3 (a)) List of Qualified Key Personnel.

Qualification of Key Personnel Proposed to be Assigned to the Contract

8. PRC License 

·      May we know how many engineers do you need?

·      For the PRC License, can we remove it? Since the proposed solution does not handle any internal electrical requirements hence for any certification we suggest to change it to “Certified Video Conferencing Engineer or Video Conferencing Engineers with at least”. (such individual is trained and certified to install and support the proposed solution) 

1a. We need at least two (2) engineers.

1b. Yes, we can remove the PRC license requirement as long as they are “certified as qualified trained personnel for this field”.

·      Tab (B-3 (c)) Certificate of Employment.

“As __(Designation)__, I know I will have to stay in the job site all the time to supervise and manage the Contract works to the best of my ability, and aware that I am authorized to handle only one (1) contract at a time.” 

·      Please clarify. Do we need to stay in the job site 24x7? Since the proposed solution requires 24x7 offsite it’s a conflict between the requirements also we will handle 8x5 onsite support if any severity/problem occurs with the system that needs to have a stand by assistance. 

2.  You don’t have to stay in the site but  there should  be assistance in any form, email, txt, phone call, messenger,  or on site help if cannot be resolved remotely, within the day of notice.

·      Tab (B-3 (d)) Supplier’s Letter to PE.

1.     That I/we have engaged the services of ___(Name of Employee)___, to be the ___(Designation)___ of the ___(Name of Contract)___, who is a ___(Profession)___ with Professional License Certificate No. _______ issued on ____________________ and who has performed the duties in the ____________________________ of the Contracts enumerated in the duly filled Form ___.

·      Can we just remove the “Professional· License Certificate No. _______ issued on ________”? Again the proposed solution does not handle any internal electrical requirements hence for any certification we suggest to change it to “Certified Video Conferencing Engineer or Video Conferencing Engineers with at least”. (such individual is trained and certified to install and support the proposed solution)

3.  We can remove PRC certification number since the PRC requirement is waived.

4. That said ___________________ shall be personally present at the jobsite to supervise the phase of the works needed pertaining to this assignment as (Designation), all the time. 

·      Can we remove the “all the time”? Since· the proposed solution requires 24x7 offsite it’s a conflict between the requirements also we will handle 8x5 onsite support if any severity/problem occurs with the system that needs to have a stand by assistance.

4.  We can remove the presence of engineer all the time, however, the support in any form (txt, email, phone call, and messenger) should be available 24 x 7, or a temporary replacement of equipment should be immediately in place in order to avoid disruption of service until such time that  the problem is resolved.

B.  Queries of Powercraft Solutions & Data Infrastructure, Inc.

1.   Group700 and Group310 are pertaining to specific video conferencing brand, can we offer other brand that can also comply with your requirements?

1.   Yes, they can offer other brand as long as they can comply with the requirements and the product is not made from China.

2.   We would like to clarify if your requirement is 8-way Full HD (1080p) connection or 8-way SD (Standard Definition) connections since most of the available monitor screen in the market comes with at least Full HD (1080p) resolution?

2.   We do favor 8-way Full HD connection to be ready for our future big bandwidth capability.

3.   Does your system requirement include capability to schedule and send link invite to join in the conference?

3.   This capability can be an added additional feature by the supplier and acceptable to PAGASA.

4.   Do you allow China brand?

4.   We do not allow China brand.

5.   Do you allow, Cloud Solution for MCU?

5.   We do not allow Cloud solution for MCU.

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.


(Sgd.)

ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC

 

10 July 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. IB 2017-020-02

Subject: “Supply, Delivery, Testing, Installation and Commissioning of Video Conferencing Equipment with monitor and stand”; ABC Php2,514,224.00 /    P.R. No. 2017-05-04 / Ref.  IB 2017-020

This Bid Bulletin is being issued to all prospective bidders to answer queries submitted in writing by prospective bidder, to wit:

A.   Official Queries submitted by American Technologies, Inc.

             Queries

PAGASA-BAC Answers

As stated in no. II. Technical  Requirements

B-2. “Duly Filled-up Manufacturer’s Authorization Form or Duly Authenticated Certification of Sole/Exclusive Distributorship issued by the Manufacturer.“

Since we are not the distributor of the brand offered, may we submit Certificate of Authorized Reseller from the Distributor?

Submission of “Certificate of Authorized Reseller” from the Distributor is acceptable.

As stated in the Conformity with the Technical Specification under Item A. “Background”  

Please state.



 Not necessary.

 

As stated in the Conformity with the Technical Specification under Item D. “Delivery Period And Place of Delivery”

Can we extend the delivery to forty five (45) working days upon receipt of Notice to Proceed?



 

The winning bidder, after accepting the Notice to Proceed (NTP), shall deliver the hardware within a non-extendible period of forty-five (45) c.d. at the PAGASA WFFC Building located at PAGASA WFFC Compound, BIR Road, Diliman, Quezon City.

As stated in the Conformity with the Technical Specification under Item F. “Technical Specification”

50” UHD, SMART TV, Flat 3

Monitor and Videocon Stand

How many TV? Please state the quantity of the TV and the Videocon stand.

Can the TV be 49-50” because the updated releases of the TV today in the market are of 49” display?

2 units   49-50” UHD, Smart TV, Flat 3

2 units   Videocon Stand

 

 

 

As stated above, 49-50” TV is acceptable.

As stated in the Conformity with the Technical Specification under Item G.

“Equipment and System Warranty”

Please clarify.  What  maintenance/warranty

we have to follow the 8x5 support or the 24x7 support?

Technical support and configuration assistance via email, phone, remote support, 24/7.

(Please disregard 8x5 support.)

B.   Additional document:  

§  Revised Checklist of Requirements (Annex A)

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.


(Sgd.)

ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC

 

14 July 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. IB 2017-021-02_INF

Subject: “Improvement of PFFRBWC Building and Facilities at Pampanga FFRBWC, Brgy. Maimpis, San Fernando City, Pampanga”; ABC Php1,687,855.38 / P.R. No. 17-01-0063 / IPP# 17-03-15
                                        
This Bid Bulletin is being issued to all prospective bidders to clarify issue on the requirement of Tax Clearance, as raised during the Pre-bid Conference held on 06 July 2017:

Ø Executive Order No. 398 specifically requires the submission of Tax Clearance issued by the BIR which should be in form defined in Revenue Regulations 3-2005.  Hence, the submission of the BIR Official Receipt in lieu of the Tax Clearance requirement, cannot be considered in compliance with Sections 23.1 (a)(iii) and 24.1 (a)(iii) of the IRR of Republic Act No. 9184.  Since the Tax Clearance is now included as part of the Class “A” legal eligibility documents, its non-submission is a ground for ineligibility, and the eventual disqualification of the bidder. 

This shall form an integral part of the Bid Documents.                             

For information and guidance of all participating bidders.

 

(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC

 
14 July 2017

SUPPLEMENTAL / BID BULLETIN (SBB)

Addendum No. IB 2017-019-04

Subject:  “Services for the Delivery, Installation, Testing, Integration, Commissioning and Training for the Establishment of Telemetered Flood Forecasting and Warning Systems in Davao, Buayan-Malungon and Tagoloan River Basins - Re-bid”; ABC Php24,000,000.00 / P.R. No. 16-0665

This Bid Bulletin is being issued to consider SBBs (Addendum Nos. 2016-032-02 and 03), dated 20 & 22 December 2016, as follows:

1.    Additional Requirement/Clarification:

§   Bidders shall submit Radio Path Profile.

§  Prospective bidders may be allowed to submit at least two (2) similar contracts the aggregate of which should be equivalent to at least fifty percent (50%) of the ABC of the instant Project to be bid; the largest of these similar contracts must be at least twenty-five percent (25%) of the ABC of the instant Project to be bid.

2.    Additional Reference: 

§  Technical Specifications:

Ø  Automatic Weather Station, Model Weather-ROBO-CPH

Ø  Automatic Rain Gauge, Model CPK-Rain-CPH

Ø  Water Level Sensor with Alarm, Model C-WTCK-WL-CPH

Ø  Water Level Sensor, Model CPK-WL-CPH

3.    Official Queries submitted by Massive Integrated Tech Solutions Inc. and PAGASA-BAC Answers

Query #1.   What do you mean “Dual Intel E5-200v2”? Since it is clearly stated “1 x 8 cores” and we understand that it is a single processor.

Answer:     The specification must have “dual capability”.  It should be a single processor with 8 cores.

Query #2.   As per Intel Advisory, E5-2600v2 (version 2) is already End of Life (EOL), can we offer E52600V3 (Version 3)?

Answer:     Yes, as long as the offered model will be compatible with the motherboard.

Query #3:   Is it possible to have a power rating ranges of 750W - 1200W to give way for the new model of the platform?

Answer:     Yes.

Query #4:   What is the capacity of data for the basis of 3 minutes back up? Is it a full back up?

Answer:     The server must have the capability of 1 terrabyte (TB) back-up.

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.

 

ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC 
10 July 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. IB 2017-019-03

Subject:   “Services for the Delivery, Installation, Testing, Integration, Commissioning and Training for the Establishment of Telemetered Flood Forecasting and Warning Systems in Davao, Buayan-Malungon and Tagoloan River Basins - Re-bid”; ABC Php24,000,000.00 / P.R. No. 16-0665          

This Bid Bulletin is being issued to all prospective bidders to clarify, amend and/or modify certain provisions in the bidding documents as a result of the Pre-bid Conference held on 28 June 2017 and to answer official queries submitted in writing by the prospective bidder.

A.      Additional Clarifications:

  1. On the requirement of having a single completed contract whose value is at least 50% of the ABC of the Project to be bid, prospective bidders may be allowed to submit at least two (2) similar contracts the aggregate of which should be equivalent to at least fifty percent (50%) of the ABC of the instant Project to be bid; the largest of these similar contracts must be at least twenty-five percent (25%) of the ABC of the instant Project to be bid.  All contracts submitted shall be supported with complete documentary evidence.
2.       Reference: Terms of Reference

 Page 7 of 10, 8.1. One (1) Hydrological Database Server and Web Server (Note: For each FFWC). 

·         Higher version for Server is also acceptable.

Page 7 of 10, 8.1.3. Data Services Specifications

·         “Winning bidder must support core data services such as storage creation, backup, restore, clone and move for multiple locations so that data services in Remote offices can be supported without needing to send resources onsite.” The word “Winning” is deleted.

Page 9 of 10, “D.  Deviation from the Installation Procedures” is deleted.

B.       

Queries of West Point Engineering Supplies

PAGASA-BAC Answers

1.  When and what contracts are considered “similar” to the instant Project to the bid?

“A contract is considered similar to the Project to be bid if it involves goods and related services of the same nature and complexity as those which are subject of the public bidding concerned.” (p. 44, GPM Vol. 2)

In this instant Project to be bid, any contract undertaken by the prospective bidder involving the supply, delivery, installation, testing, integration and commissioning of similar equipment or instrument shall be considered.

2.  Please confirm if both servers and radio and equipment requires a Manufacturer’s Authorization Certificate.

Yes, both Servers and Radio Equipment must have a Manufacturer’s Authorization Certificate.


3.  On Item 8.1.3. Data Services Specifications

Winning bidder must support core data services such as storage creation, backup, restore, clone and move for multiple locations so that data services in Remote offices can be supported without needing to send resources onsite. Can you clarify this, does this mean DSE (Dedup Storage Engine – Cloud Based Deduplication) i.e. Amazon S3 cloud storage service or Azure?

 

Data Services - Creation, Backup, Restore, Clone and Move is not particularly related to DSE or any de-duplication techniques.  The intention of this requirement is for the client to have the ability to easily manipulate data stores (Create VM’s, Backup VM’s, Restore VM’s, Clone VM’s and Move VM’s)  in the form of virtual machines, such that creation of data stores can be executed on any remote locations from a single location (e.g. Ability to create, backup, restore, clone and move a VM on a server located in any FFWC to any FFWC and vice versa with the provision of internet connectivity). Remote offices/locations mean a remote PAGASA data center or PAGASA Flood Forecasting and Warning Centers.

4.  The system must support global inline data deduplication (dedup) and compression functions concurrently for all data. Data size should be optimized in 8K blocks or less to optimize data storage and improvement performance.  No additional CPU resources should be required for supporting these functions.  With this, can we clear if you want to have an Appliance that can do such 8K block compression? i.e. Dell EMC VNX or software OneFS? Can you please specify?

Inline De-duplication by definition in the Terms of Reference (TOR) is the capability of any proposed solution to reduce stored data by filtering unique information as it arrives on the system in real-time.  By this definition, we are looking any solution, preferably hardware-based, that can match unique data by at least 8KB blocks to filter enough duplicate that will be stored in hard-drive and achieve storage efficiency.

 
This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.

 
(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC 
10 July 2017

SUPPLEMENTAL / BID BULLETIN

 

Addendum No. IB 2017-020-01


Subject: “Supply, Delivery, Testing, Installation and Commissioning of Video Conferencing Equipment with monitor and stand”; ABC Php 2,514,224.00 / P.R. No. 17-05-04 /Ref.  IB 2017-020

                                               

This Bid Bulletin is being issued to all prospective bidders to amend the schedule of bidding activities due to conflict with the schedules of the BAC Chairperson and Vice-Chairperson on the scheduled date of opening of bids.

Activities

From:

To:

1.    Issuance of Bidding Documents

20June - 10 July 2017

20 June 2017 -  21 July 2017/  from 9:00 a.m. to 4:00 p.m.

2.    Submission of Envelopes 1 & 2

10 July 2017

24 July 2017 / on or before 01:30 p.m. /

Venue: PAGASA BAC Secretariat’ Office or AO Conference Room, 4/F PAGASA Main Building

3.    Opening of Envelopes 1 & 2

10 July 2017

24 July 2017 / 01:31 p.m.

Venue: AO Conference Room , 4/F PAGASA Main Building

This shall form an integral part of the Bid Documents.                            

For information and guidance of all participating bidders.

 

(Sgd.)
ENGR. CATALINO L. DAVIS

Chairperson, PAGASA-BAC

 
10 July 2017

SUPPLEMENTAL / BID BULLETIN  

Addendum No. IB 2017-021-01_INF

Subject: “Improvement of PFFRBWC Building and Facilities at Pampanga FFRBWC, Brgy. Maimpis San Fernando City, Pampanga”; ABC Php1,687,855.38 / P.R. No. 17-01-0063 / IPP# 17-03-15

                                            
This Bid Bulletin is being issued to all prospective bidders to amend the schedule of bidding activities due to conflict with the schedules of the BAC Chairperson and Vice-Chairperson on the scheduled date of opening of bids.

Activities

From:

To:

1.    Issuance of Bidding Documents

28 June - 17 July 2017

28 June 2017 -  21 July 2017/  from 9:00 a.m. to 4:00 p.m.

2.    Submission of Envelopes 1 & 2

18 July 2017

24 July 2017 / on or before 03:30 p.m. /

Venue: PAGASA BAC Secretariat’ Office or AO Conference Room, 4/F PAGASA Main Building

3.    Opening of Envelopes 1 & 2

18 July 2017

24 July 2017 / 03:31 p.m.

Venue: AO Conference Room , 4/F PAGASA Main Building

This shall form an integral part of the Bid Documents.                            

For information and guidance of all participating bidders.

 

(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC

 
10 July 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. IB 2017-019-02

 Subject:   “Services for the Delivery, Installation, Testing, Integration, Commissioning and Training for the Establishment of Telemetered Flood Forecasting and Warning Systems in Davao, Buayan-Malungon and Tagoloan River Basins - Re-bid”; ABC Php24,000,000.00 / P.R. No. 16-0665          

This Bid Bulletin is being issued to all prospective bidders to amend the schedule of bidding activities due to conflict on schedules of the BAC Chairperson and Vice-Chairperson with the original date of opening of bids.  

Revised Schedule:
Activities

From:

To:

1.    Issuance of Bidding Documents

13 June - 07 July 2017

13 June  – 21 July 2017 /  from 9:00 a.m. to 4:00 p.m.

2.    Submission of Envelopes 1 & 2

10 July 2017

24 July 2017 / on or before 02:30 p.m. /

Venue: PAGASA BAC Secretariat’ Office or Administrator’s Office  (AO) Conference Room, PAGASA Main Building

3.    Opening of Envelopes 1 & 2

10 July 2017

24 July 2017 / 02:31 p.m. / Venue: AO Conference Room, PAGASA Main Building

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.

 

(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC 
23 June 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. IB 2017-017-01

Subject: “Supply and Delivery of One (1) Lot Gigabit Ethernet Switches and Peripherals”; ABC  Php1,680,000.00 / P.R. No. 16-0817

This Bid Bulletin is being issued to all prospective bidders to clarify, amend, and/or modify certain provisions in the bidding documents as a result of the Pre-bid Conference conducted on 22 June 2017, to wit:

I.   Terms of Reference
FROM:

TO:

F. Technical Specifications:

The winning bidder shall supply and deliver gigabit Ethernet switches and peripherals for thirty (30 c.d.) calendar days…                    



The winning bidder shall supply and deliver gigabit Ethernet switches and peripherals within forty-five (45) calendar days…                     


Schedule of Bidding Activities:

§ Issuance of Bidding Documents      

             08 June - 27 June 2017





08 June - 03 July 2017 / from 9:00 a.m. to 4:00 p.m.


§ Submission of Envelopes 1 & 2

             28 June 2017 / on or before 01:00 p.m.



04 July 2017 / on or before 02:30 p.m.


§ Opening of Envelopes 1 & 2

            28 June 2017 / 01:01 p.m.



04 July 2017 / 02:31 p.m.


This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.



(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC 
19 June 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. IB 2017-019-01

Subject:  “Services for the Delivery, Installation, Testing, Integration, Commissioning and Training for the Establishment of Telemetered Flood Forecasting and Warning Systems in Davao, Buayan-Malungon and Tagoloan River Basins – Re-bid”; ABC Php24,000,000.00 / P.R. No. 16-0665 

This Bid Bulletin is being issued to all prospective bidders to amend the schedule of bidding activities due to separate official business that will be attended by the Chairperson and the Vice-Chairperson on 21 June 2017.
Activities

From:

To:

1.    Issuance of Bidding Documents

13 June  – 30 June 2017 /  from 9:00 a.m. to 4:00 p.m.

13 June  – 07 July 2017 /  from 9:00 a.m. to 4:00 p.m.

2.    Pre-bid Conference

21 June 2017 / 01:30 p.m.

28 June 2017 / 01:00 p.m.

3.    Submission of Envelopes 1 & 2

03 July 2017 / on or before 01:30 p.m.

10 July 2017 / on or before 02:30 p.m.

4.    Opening of Envelopes 1 & 2

03 July 2017 / 01:31 p.m.

10 July 2017 / 02:31 p.m.

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.

 

(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC

 

 
19 June 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. IB 2017-018-01

Subject:  “Printing and Delivery of 14 kinds of Flyers and 5 kinds of Posters”; ABC Php1,435,000.00 /
P.R. No. 2017-01-0056   
                                                                                                                                                                   
This Bid Bulletin is being issued to all prospective bidders to clarify, amend, and/or modify certain provisions in the bidding documents as a result of the Pre-bid Conference conducted on 16 June 2017, to wit:

I.    Terms of Reference / Technical Specifications:
FROM:

TO:

C. Target Audience

D. Scope of Work

E. Bid Validity

F. Date and Place of Delivery:

The winning bidder shall print, supply all the information materials and deliver within fifteen (15) calendar days commencing from the date of receipt of the Notice to Proceed…  

D. Target Audience

E. Scope of Work

F. Bid Validity

G. Date and Place of Delivery:

The winning bidder shall print, supply all the information materials and deliver within twenty (20) calendar days commencing from the date of receipt of the Notice to Proceed….

II.     Additional Clarification:

Ø  The winning bidder shall provide actual draft to the End-user for their approval prior to final printing.

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.

 

(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC 
16 June 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. IB 2017-016-03

Subject:  “Supply, Delivery and Testing of 4U Rackmount Computer Servers for EEC Doppler Weather Radar Systems”; ABC Php 1,250,000.00 / PR No. 2017-04-0302

This Bid Bulletin is being issued to all participating bidders to clarify, amend, and/or modify certain provisions in the bidding documents, to wit:

1.       Terms of Reference / Conformity with the Technical Specifications:
FROM

TO:

9.6      Technical Specifications

9.6.1     Technical Details

9.6  Technical Specifications

9.6.1 Technical Details of 5 units 4U Rack mount Computer Servers

  1. Section 6  - Schedule of Requirements
The delivery schedule expressed as weeks/months stipulates hereafter a delivery date which is the date of delivery to the project site. 

FROM:
Item Number

Description

Quantity

Total

Delivered, Weeks/Months

1

Supply, Delivery and Testing of 4U Rack mount Computer Servers for EEC Doppler Weather Radar Systems

1 LOT

1 LOT

The winning bidder shall complete the Supply, Delivery and Testing of the 4U Rack mount Computer Server within three (3) months at the PAGASA Central Office.


TO:
Item Number

Description

Quantity

Total

Delivered, Weeks/Months

1

Supply, Delivery and Testing of Five (5)  units 4U Rack mount Computer Servers for EEC Doppler Weather Radar Systems

1 LOT

1 LOT

The winning bidder shall complete the Supply, Delivery and Testing of the five (5) units  4U Rack mount Computer Server within three (3) months at the PAGASA Central Office.


This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.


(Sgd.)

ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC 
19 June 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. 2017-011-02

Subject:  “Supply, Delivery, Training, Testing and Commissioning of One (1) Lot Unmanned Sea Surface Vessel with Truck for the Enhancement of PAGASA Marine Forecasting”; ABC PhP 33,000,000.00 / P.R. No. 2017-04-0329

This Supplemental / Bid Bulletin (SBB) is being issued to all prospective bidders to answer official queries submitted in writing by prospective bidders and to amend/clarify SBB Addendum No. IB 2017-011-01 issued on 29 May 2017, to wit:

Queries:

Reply of PAGASA-BAC

Massive Integrated Tech Solutions, Inc.

Ø To relax the Sub & Float joined by 4m tether under Sec. VII Technical Specification in Letter G Unmanned Sea Surface Vehicle – Vehicle configuration into “Float with wave propulsion Technology”.                                                                    



For a wider competitive bidding, the vehicle configuration shall be “Sub & Float joined by 4m tether” or “Float with wave propulsion Technology”.                    

Clean World Trading & Supplies, Inc.

Ø Bidder’s Experience - within the period of three (3) years.



Bidders should have completed, within five (5) years from the date of submission and receipt of bids, a contract similar to the Project.

Reference: Addendum No. IB 2017-011-01

Additional Clarifications:              

1.    On the requirement of having a single completed contract whose value is at least 50% of the ABC of the Project to be bid. 

Prospective bidders may be allowed to submit at least three (3) similar contracts the aggregate of which should be equivalent to at least fifty percent (50%) of the ABC of the instant Project to be bid; the largest of these similar contracts must be at least twenty-five percent (25%) of the ABC of the instant Project to be bid.           

 

 

 

Prospective bidders may be allowed to submit at least two (2) similar contracts the aggregate of which should be equivalent to at least fifty percent (50%) of the ABC of the instant Project to be bid; the largest of these similar contracts must be at least twenty-five percent (25%) of the ABC of the instant Project to be bid.

2.    Schedule of Bidding Activities:

§ Issuance of Bidding Documents: 15 May – 02 June 2017

§ Submission of Bids:  26 June 2017, 01:00 p.m.

§ Opening of Bids:       26 June 2017, 01:01 p.m.

 

§ Issuance of Bidding Documents: 15 May – 03 July 2017

§ Submission of Bids:  04 July 2017, 01:30 p.m.

§ Opening of Bids:       04 July 2017, 01:31 p.m.

This shall form an integral part of the Bid Documents.

For information and guidance of all prospective bidders.



(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA BAC 
15 June 2017

SUPPLEMENTAL / BID BULLETIN

Addendum No. IB 2017-016-02

Subject:  “Supply, Delivery and Testing of 4U Rackmount Computer Servers for EEC Doppler Weather Radar Systems”; ABC Php 1,250,000.00 / PR No. 2017-04-0302

This Bid Bulletin is being issued to all participating bidders to clarify, amend, and/or modify certain provisions in the bidding documents  and to answer official queries submitted in writing by WestPoint Engineering Supplies, to wit:

Terms of Reference / Technical Specification:

FROM

TO:

Item 9.6.2.2

     Super Micro X10SRL-F

 

Super Micro X10SRA

Item 9.6.2.5

     1.0 TB SATA 6.0 Gb/s 7200 RPM

 

1.0 TB SSD (Solid State Drive)

This shall form an integral part of the Bid Documents.

For information and guidance of all participating bidders.



(Sgd.)
ENGR. CATALINO L. DAVIS
Chairperson, PAGASA-BAC 

PUBLIC WARNING 


It has come to the attention of the Office of the Administrator of PAGASA that a certain person has been using the name of Dr. Vicente B. Malano to solicit money from the contractors of PAGASA.

Dr. Malano wishes to inform the public that he has not authorized anyone to solicit money on his behalf and to warn everyone against dealing with unscrupulous activities of certain individuals.





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